SMC_Parks:_WCP_Woody_Debris_Management.pdf

County of San Mateo

Request for Proposals (RFP - Informal) for SMC Parks:

WCP Woody Debris Management

Parks Department

RFP - Informal No. 2026-RFP - Informal-00405

RFP - Informal Contact: Travis Dunn tdunn1@smcgov.org

1. Introduction and Schedule

The County of San Mateo (the “County” or “SMC”) covers most of the San Francisco Peninsula. The region covers 744 mi and is home to nearly 800,000 residents and 20 incorporated cities. The County provides for the health and welfare of all people within its borders and serves as the local government for the unincorporated areas. Innovation thrives here in industries including bioscience, computer software, green technology, hospitality, financial management, health care, education and transportation. The

County prides itself on how that prosperity fosters its commitment to protecting and enhancing the health, safety, welfare and natural resources of the community.

1.1. Summary

The San Mateo County (SMC) Department of Parks is here to provide the public with recreational opportunities in a safe and effective manner, and to protect and enhance the natural resources of the

County.

SMC Parks operate 24 separate parks, encompassing over 16,000 acres, and 190 miles of county and local trails. Parks are located throughout the County and represent a wide variety of natural settings including a coastside marine reserve, a bayside recreational area, coastal mountain woodland areas, and urban site.

Approximately 3 million visitors utilize the various trails and parks maintained by SMC.

Furthermore, to improve access and public safety, SMC Parks manages hazard trees located near high use areas and critical infrastructure. Managing trees around high use public areas is essential to SMC Park's safety mission. A total of four (4) trees are being requested for removal and woody debris management.

Three (3) of the trees were identified as hazard trees and one (1) tree was windthrown to the ground. The trees and woody debris are located along Bear Gulch Road in Redwood City. The project boundaries are within Wunderlich County Park and at a residential property across from the park (730 Bear Gulch Road).

1.2. Background

All work performed in SMC Parks must abide by ANSI Z133 Safety Standards, ANSI A300 Tree Care

Standards, and ISA BMP's. Communication with ranger and Parks staff as requested is essential for a successful project.

1.3. Contact Information

Project Contact:

Fernando Guzman III County Arborist Email: fguzman1@smcgov.org Phone: (661) 809-5498

Procurement Contact:

Travis Dunn Contract Administrator II Email: tdunn1@smcgov.org Phone: (650) 599-1229

Department:

Parks Department mailto:fguzman1@smcgov.org tel:(661)809-5498 mailto:tdunn1@smcgov.org tel:(650)599-1229

Page 3 of 12 Release date of March 10, 2026

Department Head:

Emma Gonzalez Director

1.4. Timeline

RFP Released March 10, 2026

Pre-Proposal Meeting (Mandatory) March 13, 2026, 10:00am

Wunderlich County Park (4040 Woodside Rd, Woodside, CA 94062)

Prior to attending meeting, please email fguzman1@smcgov.org to register for a Pre-

Proposal meeting time. Limited capacity at each meeting time.

Alternative Pre-Proposal Meeting Time

(Mandatory)

March 13, 2026, 11:00am

Wunderlich County Park (4040 Woodside Rd, Woodside, CA 94062)

Prior to attending meeting, please email fguzman1@smcgov.org to register for a Pre-

Proposal meeting time. Limited capacity at each meeting time.

Proposal Date and Time March 18, 2026, 11:55pm

Anticipated Contract Award Date March 19, 2026

2. Scope of Work

2.1. Important Instructions for Electronic Submittal

San Mateo County Parks is accepting electronic quote submissions. Bidders shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Scope of Work or Project Details

San Mateo County Parks is seeking quotes for hazardous tree mitigation and woody debris management services along Bear Gulch Road in Wunderlich County Park.

mailto:fguzman1@smcgov.org mailto:fguzman1@smcgov.org https://procurement.opengov.com/governments/3340/signup

Page 4 of 12 Release date of March 10, 2026

Wunderlich County Park (4040 Woodside Rd, Woodside, CA 94062 )

This project includes a total of four (4) trees are being requested for removal and woody debris management. Three (3) of the trees are standing and one (1) is down on the ground. The trees and woody debris are located along Bear Gulch Road in Redwood City. The project boundaries are within

Wunderlich County Park and at a residential property across from the park.

Mandatory, on site, field meeting is scheduled at two times on Friday, March 13th, 2026, at 10:00

AM and 11:00 AM at Wunderlich County Park's parking lot. Due to limited parking and space at the project site, bidders will be requested to carpool and attend one (1) of the two (2) available Pre-

Proposal meeting times. Please register for a Pre-Proposal meeting time by emailing fguzman1@smcgov.org. Those unable to attend the field meeting can schedule an appoint with the

County Arborists to gain access to the trees. Contractor must be licensed, insured (must meet San Mateo

County Contractor insurance requirements) and experienced with removal of large trees and portion of trees. Must be prepared to provide a W-9 and insurance requirements on a COLI. For any questions, please contact San Mateo County Arborist, Fernando Guzman, at (650) 613-0517. Deadline for quote submittal is 11:55 PM. Wednesday March, 18th, 2026.

Insurance Requirements

Comprehensive General Liability $1,000,000

Motor Vehicle Liability $1,000,000

Professional Liability $1,000,000

Prevailing Wage Requirement

All workers employed on this project must be provided prevailing wages. Certified payroll documentation may be required.

ISA Arborist Certification Requirement

Contractor must have at minimum one (1) worker on staff who holds their International Society of

Arboriculture (ISA) arborist certification.

2.3. Expected Tasks/Deliverables

• Safe removal of three (3) hazard trees, one (1) downed tree, and the associated woody debris.

• Processing of woody debris generated from hazard tree mitigation activities, including: hauling, lopping, bucking, chipping and broadcasting according to CAL FIRE standards and SMC Parks' specifications. See document attached.

• Appropriately report any sensitive environmental resources that may be significantly impacted by work activities to NRM and Parks staff.

• Coordinate with Parks staff to schedule mitigation work at least seven (5) days in advance. Notify

Parks staff and rangers on a daily basis, when contracted staff arrives or is expected to arrive.

• Provide an estimation of the amount of mulch that is generated and broadcasted.

Page 5 of 12 Release date of March 10, 2026

3. Submission Requirements

3.1. Submission Deadline

Proposals must be electronically received by 11:55 pm, on Wednesday, March 18, 2026 via eProcurement system.

Allow sufficient time for the upload to complete by the Due Date and Time. Partial uploads will automatically terminate, and proposals will be rejected. The eProcurement system submission time will be the official submission time. The County will not be responsible for and may not accept proposals that are late due to slow internet connections or for any other failure of the eProcurement system.

NOTE: The County does not maintain the eProcurement system and is not liable for site failures or technical problems. To resolve technical issues, contact OpenGov Technical Support by using the real time chat located in the lower right hand corner of the screen, or via email at procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov

3.2. Pre-submission Registration

Organizations or individuals interested in responding to this solicitation must register online with the

County of San Mateo at:

• https://procurement.opengov.com/portal/smcgov

It is recommended that organizations complete this registration as soon as possible. The County will not be responsible for and may not accept proposals that are late due to a failure to register in the eProcurement system.

3.3. Submission via eProcurement Portal

Required Documents

Please refer to the Technical Proposal section for submittal documents and requirements.

Electronic Submissions

Include the proposer name and the RFP title and number in each filename. Submit proposals via the eProcurement website, allowing sufficient time for the upload to complete by the Due Date and Time. As noted above, the eProcurement portal submission time will be the official submission time, and partial uploads will automatically terminate, and proposals will be rejected. Contact eProcurement Portal with technical questions regarding this site.

Conflicts between Certain Requirements

Prior to the submission deadlines and solely relating to a determination of the timeliness of questions, comments, and proposal submissions, information displayed on the eProcurement portal site will take precedence in the event of a discrepancy between that information and the information within the solicitation documents. For all other discrepancies, the information in the solicitation documents will take precedence.

mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov https://procurement.opengov.com/portal/smcgov/projects/244206/document?section=undefined

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Format

Documents should be created in the following format:

• Text should be Times New Roman (12-point minimum font size) and unjustified (i.e., with a ragged-right margin)

• Pages should have margins of at least one inch on all sides (excluding headers and footers)

• If the proposal is lengthy, a Table of Contents should be included.

• PDF format is preferred.

Errors in Proposals

The County will not be liable for any errors in proposals. Proposals may be rejected as unresponsive if they are late, incomplete, missing pages or information, or cannot be opened for any reason. The County may waive minor irregularities, but such waiver will not modify any remaining RFP requirements.

3.4. Procurement Preference for Local Businesses and Local Non-Profits

The County of San Mateo has adopted a Procurement Preference for Local Businesses Ordinance (County

Ord. Code Ch. 2.89.) The purpose of this Ordinance is to promote a strong local economy by giving preference to local businesses, local non-profits, local small and micro businesses, and local small and micro non-profits in County procurements, to the extent consistent with the law and interests of the public. The County’s process for applying local preferences to competitive procurements is set forth in

County Ordinance Code Section 2.89.030. The Ordinance and exemptions (e.g. the ordinance will be exempt when all bids or proposals received are from Non-Profit Organizations) can be reviewed here:

Chapter 2.89 - PROCUREMENT PREFERENCE FOR LOCAL BUSINESSES | Code of Ordinances |

San Mateo County, CA | Municode Library

The requirements for bidders to establish eligibility for a local preference for this solicitation are detailed below in Section III (Submission Requirements) The Ordinance does not apply if a procurement is determined to be exempt (County Ord. Code sec. 2.89.050), and the County reserves the right to waive application of the Ordinance to this procurement if determined to be in the best interests of the County

(County Ord. Code sec. 2.89.060).

4. Minimum Qualifications, Local Preference Ordinance, and Technical Proposal

4.1. Minimum Qualifications

4.1.1. W-9 Submission

Please submit a W-9 signed in wet blue ink and currently dated, if you have not worked with SMC Parks on a project in the last two (2) years.

4.1.2. Insurance Requirements

Comprehensive General Liability $1,000,000

Motor Vehicle Liability $1,000,000

Professional Liability $1,000,000 https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU https://library.municode.com/ca/san_mateo_county/codes/code_of_ordinances?nodeId=TIT2AD_ART2.8INFIPRCOCO_CH2.89PRPRLOBU

Page 7 of 12 Release date of March 10, 2026

Submit copies of current insurance, if you have not worked with SMC Parks on a project in the last two (2) years.

4.1.3. Prevailing Wage Requirement*

All workers employed on this project must be paid prevailing wages. Certified payroll documentation may be requested.

☐ Please confirm

*Response required

4.1.4. ISA Certified Arborist On Staff?*

Please confirm an ISA certified arborist is on staff.

☐ Please confirm

*Response required

4.1.5. ISA Certified Arborist Credential*

Provide ISA credential id for verification.

*Response required

4.1.6. Vendor is not excluded, suspended or debarred from the System for Award

Management (SAM).*

☐ Please confirm

*Response required

4.1.7. What is the registered Business Name and Unique Entity ID (UEI) No.?*

Unique Entity ID (UEI) numbers can be found on sam.gov

*Response required

4.2. Procurement Preference for Local Businesses and Local Non-Profits

4.2.1. Is the Proposer a "Local Business"?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Business” means any for-profit business which has its principal place of business, or is headquartered, in San Mateo

County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.2. Is the Proposer a Non-Profit?*

A Non-Profit is defined as a tax-exempt public charity organization (within the meaning of section

501(c)(3) of the Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes.

☐ Yes https://government-project.s3.us-west-2.amazonaws.com/181058/6417ee00-d47d-4708-90f9-2a47dd51b2e5_SMC_LocalBusiness_self-attestation_form_120424.pdf

Page 8 of 12 Release date of March 10, 2026

☐ No

*Response required

When equals "Yes"

4.2.3. Is the Proposer a "Local Non-Profit"

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code, a “Local Non-Profit" means a tax-exempt public charity organization (within the meaning of section 501(c)(3) of the

Internal Revenue Code) that is formed for purposes other than making a profit, is exempt from paying federal income taxes on the income generated for their exempt purposes, and has its principal place of business, or is headquartered, in San Mateo County. If this designation applies to the proposer, a self-attestation form must be completed and provided with this response.

Please download the below documents, complete, and upload. If this designation is not applicable, please leave blank.

• SMC_LocalBusiness_self-atte...

4.2.4. Is the Proposer a Local "Small" or "Micro" Business?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Business” means any business which holds a Small Business Certification awarded by the

California Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS).

“Micro Business” means any Small Business certified by the OSDS which is automatically designated by the OSDS as a Micro Business due to gross annual receipts falling below the OSDS-designated dollar amount.

If the above designations apply, please provide the OSDS provided Certification ID.

If this designation is not applicable, please leave blank.

4.2.5. Is the Proposer a Local "Small" or "Micro" Non-Profit?

As Defined by Chapter 2.89.020 of the San Mateo County Ordinance Code:

“Small Non-Profit" means a Local Non-Profit with an annual revenue of $1,000,000 to $2,500,000 according to its most recently filed IRS Form 990.

“Micro Non-Profit" means a Local Non-Profit with an annual revenue of less than $1,000,000, according to its most recently filed IRS Form 990.

If the above designations apply, please provide your latest filed IRS form 990. A filing from the last two calendar years is acceptable.

If this designation is not applicable, please leave blank.

4.3. Technical Proposal

4.3.1. Introduction and Executive Summary *

Submit a letter of introduction and executive summary of the proposal. The letter must contain:

https://government-project.s3.us-west-2.amazonaws.com/181058/23f425e3-2794-4144-828d-5b909b017089_SMC_LocalBusiness_self-attestation_form_120424.pdf

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• Name, title and contact information (email, phone, and address) for representative of proposer that is responsible for communication related to this RFP.

• Name, title, contact information, and signature of person authorized to obligate firm to perform the commitment contained in the proposal.

Submission of the letter will constitute a representation by proposer that it is willing and able to perform the commitments contained in the proposal and has not violated the terms of this RFP.

*Response required

4.3.2. Project Approach*

This section should correlate to the Scope of Work . Proposer should give a short summary describing how it will perform the relevant work, including completion time, working hours, crew size, equipment use, limitations, and potential challenges.

*Response required

4.3.3. Proposed schedule *

Attach proposed schedule reference ability to complete the project within the County's required time frame. Provide an projection of the project's length and timeline.

*Response required

4.3.4. Performance Measures*

The performance measure are:

• Project remains within budget.

• Communicates with Park staff as requested.

• Safely completes work within proposed timeline.

• Work is completed according to specifications and standards.

☐ Please confirm

*Response required

4.3.5. Team Qualifications*

Provide a chart, table or list identifying:

▪ Project team and reporting structure

▪ Lead project manager

▪ Role each person will play in the project

▪ Contact information

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Written assurance that the key individuals listed and identified will be performing the work and will not be substituted or reassigned without the County’s prior approval. Staff that is replaced or new to the project is subject to an environmental awareness training prior to commencing work.

*Response required

5. Pricing Proposal

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Hazard Tree Removal (Unique ID:

PSME-02182026-1230-1)

1 $

2 Small Oak Hazard Tree Removal

(Unique ID: QUAG-02182026-1241-

1)

1 $

3 Large Oak Hazard Tree Removal

(Unique ID:QUAG-02182026-1241-2) 1 $

4 Downed Tree Removal & Woody

Debris Management (Unique

ID:PSME-02182026-1230-2)

1 $

TOTAL

6. Evaluation and Selection Criteria

The proposals will be evaluated by a selection committee with relevant expertise. The County intends to evaluate the proposals generally in accordance with the criteria itemized below. Proposers with the highest scoring proposals may be interviewed by the committee to make the final selection.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Price N/A N/A

2. Project Approach & Proposed Schedule N/A N/A

7. Instructions to Proposers

7.1. Instructions

Proposers are encouraged to attend a pre-proposal conference on Friday, March 13, 2026, at 10:00 am, to be held at Wunderlich County Park (4040 Woodside Rd, Woodside, CA 94062) Prior to attending meeting, please email fguzman1@smcgov.org to register for a Pre-Proposal meeting time. Limited capacity at each meeting time.. All questions will be addressed at this conference and any available new

Page 11 of 12 Release date of March 10, 2026 information will be provided at that time. If you have further questions regarding the RFP, please post them on the eProcurement portal.

7.2. Communications

A. As of the issuance date of this RFP and continuing until it is canceled or an award is made, no proposer or person acting on behalf of a prospective proposer may discuss any matter relating to the RFP with any officer, agent, or employee of the County, other than through eProcurement portal, to the Authorized Contact Person, or as outlined in the evaluation or protest procedures.

B. Proposers (including any agent, owner, employee, board members, or other such affiliates) shall not offer any gift, favor, or other personal benefit to any County officer or employee during the procurement process for this agreement, including during the solicitation period and contract negotiations.

Violation of the foregoing prohibitions may result in a proposer being found non-responsible and barred from participating in this or future procurements.

7.3. Contract Award

A. Award Procedure

Contract negotiations are neither an offer nor guarantee that a contract will be executed. A contract award, if any is made, will be to the responsive, responsible proposer offering the overall best value to the County for the services and goods described in this solicitation, or as applicable, for a specific portion of the services and goods described. Any agreement reached will be memorialized in a formal agreement using the attached template, executed by the appropriate authority.

B. Notice of Intent to Award

If a decision is made to take steps to enter into an agreement with one or more proposers, the

County will post a Notice of Intent to Award or otherwise notify proposers the remaining proposers of their non-selection. Notice may instead be provided by including approval of the agreement as an item on an agenda for a meeting of the Board of Supervisors.

C. Commencement of Performance

After all parties have signed the agreement, the County will notify the contractor and performance may proceed. Prior to execution of the agreement by the County, no County employee may authorize work under the agreement. Any work performed prior to the full execution of the Agreement may not be compensated.

D. Levine Act DisclosureThe Levine Act (California Government Code Section 84308) imposes certain requirements on parties contracting with the County of San Mateo related to campaign contributions to County “officers,” including elected County officers and candidates seeking elective office, who may participate in making a decision on certain County contracts. Elected

County officers in San Mateo County include: the San Mateo County Board of Supervisors, Assessor-County Clerk-Recorder, County Controller, Coroner, District Attorney, Sheriff, and Tax

Page 12 of 12 Release date of March 10, 2026

Collector-Treasurer.Generally, under current County policy, approval by the Board of

Supervisors is required for any agreement for services above $200,000, and agreements for services below that threshold may be approved by Department heads.If your proposal is selected, you will be required to certify compliance with the Levine Act.As part of this process, you will need to certify and warrant that you have fully complied, and will remain in full compliance, with all applicable requirements of the Levine Act in connection with the

Agreement, including making any required disclosures of campaign contributions to County

Officers, which includes but may not be limited to elected County Officers. Elected County

Officers include members of the San Mateo County Board of Supervisors, as well as the

Assessor-County Clerk-Recorder, Controller, Coroner, District Attorney, Sheriff, and Tax

Collector-Treasurer. Any campaign contribution required to be disclosed under the Levine Act in connection with this Agreement shall be disclosed on the County of San Mateo Levine Act

Disclosure Form, a copy of which is available from the County upon request.Parties are solely responsible for accurate certification and disclosure. The Levine Act is complex, and this brief description is not legal advice. For example, certain contributions must be aggregated when determining whether contributions have exceeded the $500 threshold. If your proposal is selected, you are urged to review the Levine Act and consider consulting an attorney.

7.4. Term

Parks Department is issuing Request for Proposal (RFP) No. 2026-RFP - Informal-00405 for SMC Parks:

WCP Woody Debris Management.

The agreement shall have a one term of two (2) months. The County’s standard contract template has been included with this solicitation. The awarded contractor will be expected to sign an agreement prepared by the County using this template. Please ensure that your firm has completed legal review of these contract terms. If your firm wishes to request exceptions to these standard terms, submit a Contract

Exceptions Request by the Deadline for Questions, Comments and Contract Exceptions listed in the

Solicitation Schedule below. The County will consider Contract Exceptions Requests but reserves the right to reject requested modifications to its standard terms.