Smart Sensor BPA - Statement of Work_1-23-25.pdf

General Services Administration Public Buildings Service

Office of Facility Management (OFM)

REQUEST FOR QUOTATION (RFQ) for SMART SENSOR Blanket Purchase Agreement (BPA)

Solicitation Number: 47PB0125Q0001

January 23, 2025

Solicitation Number: 47PB0125Q0001_Smart Sensor Blanket Purchase Agreement (SOW) Page | 1

TABLE OF CONTENTS

1.0 Introduction

1.1. Purpose

1.2. Objective

2.0 Scope of Work

3.0 TASKS

3.1. Specific Requirements or Tasks (Pools)

3.2. Pool 3.1 Occupancy Sensors

3.3. Pool 3.2 Indoor Air Quality & Indoor Environmental Quality Sensors

3.4. Pool 3.3 Air Flow Measuring Stations (AFMS)

3.5. Pool 3.4 Energy/BTU/Flow Devices

3.6. Pool 3.5 Water Sensors

3.7. Pool 3.6 Other Smart Sensors

3.8. Pool 3.7 Operations & Maintenance (O&M) Support Services for Smart Sensors 18

3.9. Pool 3.8 Engineering Services

3.10. Pool 3.9 Training

4.0 Labor Requirements

4.2. Labor Category 5: Jr. Engineer

5.0 Deliverables

5.1. BPA Calls Deliverables per CLIN

5.2. Quarterly Status Reports

5.3. Inspection and Acceptance

5.4. Data Rights and Ownership of Deliverables

6.0 Place and Period of Performance

6.1. Phase-In/ Phase-Out Overview

6.2. Phase-In

6.3. Phase-Out

6.4. On-Ramping

6.5. Off-Ramping

7.0 Travel

8.0 Government Furnished Equipment (GFE)/ Government Furnished Information (GFI) . 26

9.0 Security

9.1. Homeland Security Presidential Directive (HSPD-12) and Background Investigations Requirements

9.2. Privacy Act

9.3. Protection of Information

9.4. Non-Disclosure Agreements

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9.5. Organizational Conflict of Interest

9.6. Device Security Assessment

9.7. Other Stipulations for IP Addressable Devices

10.0 Administration

10.1. GSA Electronic Invoicing

10.2. Delivery Schedule

10.3. Inspection and Acceptance

10.4. Cancellation of Orders

10.5. Unauthorized Commitment

10.6. Personal Services

10.7. FAR/ GSAM Clauses

11.0 Government Points of Contact

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1.0 INTRODUCTION

The General Services Administration (GSA) is responsible for constructing, managing, and preserving Government buildings, and leasing and managing commercial real estate. GSA’s Public Buildings Service (PBS) is the landlord for the civilian Federal Government, managing over 370 million rentable square feet (SF) of workspace for 1.1 million federal employees, and owning over 1,600 assets totaling over 180 million Square Feet (SF). GSA’s mission is to deliver value and savings in real estate, acquisition, technology, and other mission-support services across the Government.

1.1. Purpose

The GSA, Public Buildings Services (PBS), Office of Facility Management (OFM) has been working closely with the Office of Portfolio Management and Customer Engagement (PT & CE) to refine requirements for collecting accurate occupancy data to optimize operations and help inform decision-making for portfolio management of over 180 million Square Feet (Sq Ft) of federal building space.

In an effort to continuously make informed business decisions and enhance the GSA portfolio through advanced technology, GSA has decided to deploy smart sensor technology within specified buildings. GSA is limited in how data on occupants and indoor conditions are collected and primarily relies on manual data collection processes. With this technology, there is an opportunity to harvest data in a more real-time way for facility management.

This data can be used for safety initiatives consistent with portfolio planning and potentially for operational improvements within the facility.

Additionally, GSA’s Office of Federal High-Performance Buildings conducts research to improve knowledge of how indoor environments influence the health and performance of the occupants of GSA’s portfolio. GSA is seeking air quality monitoring components that meet the requirements outlined in the most recent version of the RESET™ Air Accredited Monitor Standard for High- Performance Indoor Air Quality. This data consists of minute-by-minute recordings of environmental conditions for the interior spaces and the immediate exterior of buildings. Generally, these include thermal comfort parameters Temperature (T) and Relative Humidity (RH); environmental quality parameters vertical illuminance (VI), horizontal illuminance (HI), sound levels (dBA), and pressure; and the air quality parameters particulate matter (PM1.0, PM2.5, and PM10) and Total Volatile Organic Compounds (TVOC). Carbon Dioxide (CO2), in particular, is a trusted parameter for evaluating ventilation effectiveness, making it a key metric for healthier

Sensor Blanket Purchase Agreement (SOW) Page | 4 spaces. With occupancy sensor data, Indoor Air Quality (IAQ)/ Indoor Environmental Quality (IEQ) sensors will provide a holistic picture of indoor conditions.

1.2. Objective

This requirement's objective is to issue a multiple-award Blanket Purchase Agreement (BPA) to provide Smart Sensor Installation and Support services.

This BPA Call is for internal GSA facility use only and may not be installed in leases, with the exception of capital or portfolio leases that are operated and maintained by GSA.

The primary goal of this sensor technology project is to have a scalable open solution. GSA seeks flexibility for integration and interoperability with other current and potentially future technologies.

This BPA will provide sensor solutions, including installation, maintenance, and support services to uphold the following major GSA mission areas:

- Support public health and safety efforts as they apply to social distancing and ventilation requirements.

- Support GSA post COVID Return to Facilities planning efforts.

- Increase building operational efficiency.

- Provide data on environmental impacts on productivity.

- Provide data on environmental impacts of building operations related to occupancy.

- Provide insight on space use for facility management and portfolio planning.

Technology-based objectives include:

- Ability to efficiently install accurate (95% or greater) Sensor technology.

- Flexibility in data acquisition at room, floor, building, or multi-facility levels.

- Protect privacy and do not capture any personally identifiable information (PII).

- Ability to support and/or be supported by third-party integrations.

- Ability to provide near real-time data.

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- Application and adherence to GSA IT Security policies and requirements to provide a secure solution.

2.0 SCOPE OF WORK

To meet these objectives, GSA shall establish a multiple-award contract vehicle to support the requirements in this SOW.

Section 3 contains Specific Tasks/Requirements. Sections 3.1 through 3.8 outline requirements for Products and services, including acceptable systems.

Sections 3, 4, 5, and 7 contain requirements for executing this contract vehicle.

The contractor shall provide a Commercial Off Shelf (COTS) sensor technology to integrate with the existing Building Monitoring & Control System/Building Automation System (BMC/BAS) on site. The GSA is not interested in pursuing vendor-specific front-end platforms or web interfaces.

The sensors must also have open points to integrate into the GSA environment, provided by others and separate from this contract vehicle. The Contractor will coordinate all technical implementation tasks with Government-designated support teams, including server, application, network, and/or security teams. This task includes technical support, changes, and architectural expertise to maintain the solution compliant with all existing GSA policies and guidelines. Issues that may be discovered through scans, reviews, and audits shall be resolved in the timeframes defined by GSA Policy. The scope of the resulting BPA Call shall include all products and support services required to deploy, host, license, configure, integrate, and support the enterprise sensor technology and train key stakeholders.

The sensor technology provided within this contract shall be a scalable open solution, with industry standard open protocol integration capabilities, and interoperable with other current, and potentially future technologies. All Sensor technologies shall meet the following objectives:

- Ability to efficiently install accurate (95% or greater) Sensor technology.

- Flexibility in data acquisition at room, floor, building, or multi-facility levels.

- Protect privacy and not capture any personally identifiable information (PII).

- Ability to support and/or be supported by third-party integrations.

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- Ability to provide near real-time data and analysis on data trends.

- Application and adherence to GSA IT Security policies and requirements to provide a secure solution.

The terms Subcontractor and Teaming Partner are not interchangeable in this SOW. Under a Contractor Team Arrangement (CTA), two (2) or more GSA Schedule Contractors work together to meet ordering activity needs. By complementing each other's capabilities, the team offers a total solution to the ordering activity’s requirement. The CTA differs from a partnership between a Prime Contractor and Subcontractor in that all team members are equal parties to the contract. Important differences are detailed in the following chart:

Teaming Partner Prime Contractor / Subcontractor Agreement

Each team member must have a GSA Schedule contract.

Only the Prime Contractor must have a GSA Schedule contract.

Each team member is responsible for duties addressed in the CTA document.

The Prime Contractor cannot delegate responsibility for performance to Subcontractors.

Each team member has privity of contract with the government and can interact directly with the government.

Only the Prime Contractor has the privity of contract with the government and can interact with the government. The Prime Contractor is responsible for its subcontracting activities. (Ordering activities are encouraged to specify in the Request for Quotation (RFQ) that the use of Subcontractors requires prior approval by the ordering activities.)

The ordering activity is invoiced at each team member's unit prices or hourly rates as agreed in the task or delivery order.

The ordering activity is invoiced in accordance with the Prime Contractor's GSA Schedule contract, including any applicable price reductions.

Total solutions, otherwise impossible under individual GSA Schedule contracts, can be put together quickly and easily.

The Prime Contractor is limited to the supplies and/or services awarded on its GSA Schedule contract.

Each team member must have a GSA Schedule contract.

Only the Prime Contractor must have a GSA Schedule contract.

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Once the BPA is established, GSA will compete, and issue BPA Calls for specific requirements. This BPA's maximum value is estimated at $41,900,000.00 over five years. There shall be no minimum guarantee of work with this BPA.

Each BPA Call issued after the BPA award will outline specific performance requirements and deliverables.

GSA shall reserve the right to On/Off ramp contractors through the life of the BPA per Acquisition Alert AA-2021-02

3.0 TASKS

3.1. Specific Requirements or Tasks (Pools)

Within this section, you will find the Specific Requirements/Tasks. The Requirements/Tasks in section 3.0 provide the general conditions/requirements that apply to all pools. The Specific Requirements/Tasks described within the pool of potential identify the specific tasks to be achieved, as needed, throughout the BPA period of performance.

While extensive, each pool is not considered limiting in scope but provides some guidance areas where types of requirements would fall. Based on the government's needs, BPA Calls will be issued to achieve specific tasks and missions. The offer shall describe how they will achieve specific pool/tasks, consistent with the requirements. The Offeror may propose a single pool or multiple pools.

The available Pools are:

Pool 3.1 Occupancy Sensors

Pool 3.2 Indoor Air Quality/Indoor Air Environmental Sensors (IAQ/IEQ)

Pool 3.3 Air Flow Measuring Stations (AFMS)

Pool 3.4 Energy/BTU/Flow Devices

Pool 3.5 Water Sensors

Pool 3.6 Other Smart Sensors

It will be necessary for program/project management support tasks to be embedded within each BPA Call. The BPA pools can be augmented particularly as technology techniques, products, solutions, and services evolve.

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3.1.1. General Requirements For All Pools

• A detailed plan shall include an inventory list of sensors, including make, model, and location, for the facility equipment inventory list. The regional office is responsible for confirming the list and coordinating with the facility O&M contractor(s) to update the official equipment inventory list utilizing the GSA NCMMS equipment uploader template.

• Special precautions regarding historic facilities may need to be taken, which may require approvals by Historic Preservation Officers.

• Telecommunications and video surveillance shall not be procured as part of this BPA Call, in accordance with NDAA SECTION 889.

• The contractor shall provide a detailed schedule or milestones for device approvals to allow for necessary reviews.

• The sensor data refresh rate shall be near real-time to support data use for health, safety, and/or operational purposes.

• Where sensor product offerings vary, the specific sensor type shall be coordinated with BPA Call COR and/or ACOR. This includes the use of newer sensors with new technological capabilities. All sensors must be approved for installation, including Security Assessment authorization.

3.1.2. Installation Requirements For All Pools

• Site locations and sensor requirements shall be defined in BPA Calls.

• Sensor installation cost shall include labor required to confirm the number of sensors needed to cover the space, sensor type, sensor location, and configuration to meet data requirements. The government may provide drawings for the Contractor to develop the installation plan.

• Sensors shall only be installed indoors, with exceptions for outdoor installation based on government approval.

• The contractor shall provide a detailed plan, including drawings, outlining recommended locations of each sensor based on sensor type and installation requirements, including height or unique angles for ‘line of sight’ requirements. The final sensor plan shall be confirmed and approved by the designated Facility Manager or their regional designee prior to any installation.

• The method and/or process for installing or mounting sensors shall be documented in the sensor installation plan, which will be approved by the local facility manager.

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• Special installation precautions and methods may need to be taken in historic or mission-critical facilities, as identified and approved by Historic Preservation Officers and/or other stakeholders.

• The contractor shall be responsible for all electrical work associated with the Smart Sensor and/or Sensing System. This includes but is not limited to government-furnished equipment (GFE) such as POE+ switches, routers, or other specific equipment as defined by BPA Calls requirements. Installers shall use the Telecommunications Distribution Design Guide V8 (Attachment L), Building Technologies Technical Reference Guide v 1.2 (Attachment K), and standard low-voltage wiring standards as they apply.

• Switches, including POE+, shall be provided as GFE. The estimated number of needed POE+ switches per installation shall be coordinated with the COR, Government Representative issuing BPA Call, or designee.

The contractor is responsible for procuring and installing any wiring and/or cabling, including fiber connections, connecting GFE switches consistent with the latest version of the Telecommunication Distribution Design Guide (TDDG).

• The contractor is responsible for the installation of GFE.

3.1.3. Interoperability Requirements for All Pools

Sensors must be open and capable of integrating with other Building Monitoring and Control (BMC) systems, including the local Building Automation System (BAS). BPA Call requirements shall define specific integration requirements. Integration of data shall be achieved through open-source platforms, such as native BACnet, and/or integrate data via an open Application Programming Interface (API). Minimum requirements specific to sensor integration technical requirements are as follows:

• All points shall be fully open and exposed. Calculated point data shall be integrated with raw data, including utilization and/or derived environmental data based on local readings or otherwise formula based.

• Sensors shall use native BACnet MS/TP, BACnet TCP/IP architecture and be in strict accordance with ANSI/ASHRAE Standard 135-2010. All controllers shall be BACnet Testing Labs (BTL) Certified. All BACnet points shall only use native BACnet BTL Certified standardized PICS (Protocol Implementation Conformance Statement) and BIBBS (BACNET Interoperability Building Blocks). 100% of the physical and virtual points shall be programmed as BACnet Objects and Events without any exceptions. All BACnet configuration parameters, such as (but not limited

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to) BACnet/IP UDP Port, Network ID, and Device Instance numbers, shall be coordinated through, and approved by GSA Smart Building personnel within the region.

• For repairs and/or upgrades of existing LON systems: Sensors shall have a fully compliant LonMark® Certified LNS LonWorks architecture that utilizes the ANSI/CEA 709.1. The entire system network shall be a Local Operating Network (LON) and installed by LonMark® Certified Technicians during Installation. All nodes shall communicate with each other utilizing ANSI/CEA 709.1 Controllers shall be capable of sharing SNVT (standard network variable type) data with other LON-based devices. The installed system shall utilize a daisy-chain bus topology configuration and use of “star”, “loop”, or “free” topologies are strictly prohibited. The system shall be an open architecture that utilizes the ANSI/CEA 709.1 (LonTalk™) Protocol as the common communication protocol between all controlled and controlling devices. All SNVT packet communication shall be configured to utilize the “Repeated but Unacknowledged” communication service. Where necessary or desired, LonTalk packets may be encapsulated into TCP/IP messages to take advantage of existing infrastructure or to increase network bandwidth.

Hierarchical systems consisting of master or global controllers that poll and/or control less intelligent unitary controllers on a secondary bus will not be considered. Any new devices and their protocol shall be the same as the overall system installed currently in the building, unless otherwise directed by BPA Calls requirements. For example, Lon devices for Lon BAS systems, BACnet devices for BACnet BAS etc. New devices and software versions shall be backwards-compatible with the previously installed BAS devices.

• Gateways are not permitted.

• Data shall be organized and set up with clear identifiers following GSA Point naming convention. Data elements shall include identifiers for portfolio organization, including by region, building, or summary data of sensors within buildings.

• Data shall include sensor type identifier.

• Smart sensor data refresh rate shall be near real-time to support data use for health, safety and/or operational use.

• BAS Graphic and/or User Interface page must reflect both live data and historic data. Graphic pages shall be capable of providing utilization calculation, as well as raw occupancy data. Where specified, GSA BAS templates shall be used, as provided by BPA Calls.

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• Data shall display floor layouts with overlay of space use per area with active sensors.

• BPA calls may require labor to provide integration support to others for sensor data into other GSA platforms or systems. Support may be specific to GSA, or to other GSA Contractors, including ‘Master System Integrators’. Integration systems may include GSALink, D2D Daily Occupancy Tool, AppSpace for National Digital Signage (NDS), GSA Space Reservation System, or other local BMC systems. API integration is permissible for Sensor Integration to other GSA platforms or systems, as noted in this section.

• All deliverables, including materials, equipment, licenses, software, and hardware, associated with the requirements shall be fully turned over to the government for ownership, management, and control. This includes administration tools, user credentials, and all administrative passwords.

• All software shall meet GSA IT security and quality standards.

• Interfaces shall be capable of providing a range of reporting periods, varying from ranges within a day, week, month, quarter, or year(s). Hour queries should be capable of selections between full day, or operating hours only.

• Consistent with the Building Technologies Technical Reference Guidelines, all license(s) in support of this BPA Call shall be government owned.

3.1.4. Submittals

Submittals are required for all work performed through this contract and GSA must approve all submittals in writing prior to the ordering of materials or installation. Complete submittals shall include and not be limited to the “Authorization Boundary Diagram,” the “Data Flow Diagram,” and the “Network Architecture Diagram” described below. These diagrams can be condensed into a single diagram provided all requirements are shown on the document. Diagrams shall include the following:

• Sensor Installation Plan which shows the location and type of device to be installed. The sensor installation plan will be reviewed with GSA and tenant stakeholders for approval prior to installation.

• An Authorization Boundary Diagram providing detailed and explicit definition of the system authorization boundaries.

• A Data Flow Diagram which documents the flow of data, describes protections implemented at all entry and exit points, and identifies any

Sensor Blanket Purchase Agreement (SOW) Page | 12 internal controls between administrator and end users. The data flow diagram shall outline the format (csv files) and organization (sensor naming conventions) used to store data.

• Network Diagrams (as required by Telecommunications Design and Distribution Guide - TDDG) showing IP connected devices and GSA Network switch connections. At a minimum the Network Diagram shall document:

- Number of IP addresses required and if public or private IP addresses are needed for devices on premises.

- List communication ports to be used.

- List communication protocols to be used.

- List IP addresses of any cloud servers

• Protocols and Services document which lists all ports, protocols, and services used by the system in table format.

• Points list for each sensor and other devices including but not limited to gateways, hubs, and other local network communications devices. List will include both inputs and outputs (I/O), point numbers, controlled device associated with each I/O point, device operating range, device setpoint (if applicable), and device location.

• Schematic flow diagrams showing sensors, POE+ Switches, etc.

• Wiring Diagrams: Power, signal, and control wiring

Submittals shall also include a Building Recovery (BR) Documentation (in support of local access to the system in case of loss of communications to the GSA Network for continued control of the site. Loss of communication can result from many causes, including disruption to the virtual server communications).

New and/or non-remediated devices require remediation prior to connectivity to GSA’s network. Contractors shall submit a sample of each physical sensing or communication device intended to be connected to the GSA Network directly for a risk assessment by GSA's Device BMC Lab. The assessment process will require 60 days or as specified in each potential individual BPA Calls. The contractor will remediate any "findings" presenting greater than “low” risk prior to any connection to GSA's network and submit them for reassessment. Contractors shall complete remediations identified in the initial and subsequent assessments within 120 days. The process steps and all detailed submission requirements for the risk assessment are

Sensor Blanket Purchase Agreement (SOW) Page | 13 documented in the IT Security Procedural Guide: Building Automation Systems Security Assessment Process. Note: all devices meeting protocol for direct connection to an existing GSA BAS (2-wire, BACnet/MSTP enabled devices) do not require a security scan.

Prior to project training and closeout, a closeout Submittal shall be submitted to GSA. The closeout submittals shall include:

• Updated Sensor Installation Plans and with device identification numbers after installation.

• “As-built network diagrams, including updates to any documents provided prior to installation.

• Operational and maintenance documentation.

3.1.5. Warranty

Conform to the warranty requirements of the Contract Documents, General Requirements and this section for a minimum of 12 months. A vendor will provide a warranty that shall cover all costs for parts, labor, associated travel, and expenses for a period of one year from completion of system acceptance.

• All warranty documentation shall be provided to the Government for review and approval prior to contract or BPA Calls award(s). The Government reserves the right to review warranty conditions prior to acceptance.

• Warranty period commencement shall be defined within BPA Calls requirements. Therefore, material purchase date(s) shall be closely coordinated with government CO/COR for approval prior to purchase.

• Requirements for Service Maintenance Agreements (SMAs) for software subscriptions shall be defined within BPA Calls. Specific requirements shall define minimum acceptable time frames for labor and warranty periods allowable by the government.

3.2. Pool 3.1 Occupancy Sensors

BPA Calls shall define Occupancy Sensor allocations, consisting of the following definition and distribution requirements:

Building Level occupancy is defined as occupancy counts of all entry/exits points to the facility. Sensor installation shall at minimum include installation of ‘building level’ sensor installation to quantify total occupants within the building.

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Floor, office, or special use occupancy installations shall be denoted upon execution of specific requirements.

- Floor Level occupancy is defined as occupancy counts at each floor level within the facility. Accounting for tenant traffic entering through elevators and/or stairs into the space within the targeted floor.

- Office Level occupancy is defined as occupancy counts for all entrances to specific tenant assigned areas. This includes areas as aligned to GSA occupancy agreements.

- Special Use occupancy is defined as unique occupancy data collection requirements aligning with conference rooms, joint use spaces, restrooms, cafeterias, tenant requested spaces, or other non-assigned spaces.

Where necessary, data occupancy configuration shall be configured for occupancy within a complex of multiple buildings, or campus environment.

To the fullest extent practicable, sensors shall be planned for within GSA common space (lobbies, hallways, etc.).

Where occupancy sensor installation isn’t practical, coordination for the next closest entry point shall be coordinated and approved by the government. Example: Installation of sensors within loading docks may be approved at the door entering actual facility space, consistent with security screening areas or other designated spaces.

Where height constraints are inconsistent with device capabilities, approach for installation shall be coordinated with the COR and/or ACOR for confirmation on contractor recommended configuration.

Occupancy Sensors shall respect tenant privacy. Installation, programming, and setup of occupancy sensor technology that does not utilize video, image capturing, and/or acoustic technologies. Subject to availability of funds.

The solution shall be hardware based. Solutions requiring customization based on agnostic solutions will not be considered, as GSA is seeking consistency in hardware sensor type and function.

Sensors shall maintain privacy and not capture any Personally Identifiable Information (PII), including pictures and/facial recognition data recording.

This includes capture of information to be filtered out through other methods. GSA’s portfolio includes several sensitive government agencies, potentially sensitive to image capture by a non-law enforcement agency like GSA. Camera based solutions may have unique applications. However, GSA is seeking a scalable solution for constantly evolving space

Sensor Blanket Purchase Agreement (SOW) Page | 15 assignments. Installation of cameras that may not be problematic for some agencies, could become an issue in future space re-assignments.

The hardware should be acceptable regardless of tenant, and technology respecting privacy is aligned with an investment that is more likely to be successful and supported by GSA stakeholders.

Wearable solutions (e.g. tags, cards, bracelets, or other per person devices) shall not be considered based on typical GSA office and commercial facility use. Wearable solutions would impose additional “process based” burdens on the government for tracking and maintenance.

Turn-Style or Counter mechanism-based solutions shall not be considered due to additional space requirements, and impacts associated in scaling that type of solution for data gathering at various levels (e.g. building, floor, or by office).

Accuracy shall be 95% or greater. Devices shall be capable of accurately counting simultaneously occurring entrance and exit events.

Sensors shall be capable of open integration to BAS. Networks and protocols proprietary to one company or distributed by one company are prohibited.

Sensors shall be capable of re-calibration onsite and shall not be required to be sent ‘off site’ for recalibration. Device shall not require recalibration in a cycle of less than one year, to allow for annual recalibration maintenance planning.

Sensor shall be capable of providing alert in power loss or network loss events.

3.3. Pool 3.2 Indoor Air Quality & Indoor Environmental Quality Sensors

Sensor devices, and applicable network components, shall meet minimum requirements as set forth by the most recent version of the RESET(™) Air Accredited Monitor Standard. The contractor shall deploy sensors providing monitoring of Temperature (T), Relative Humidity (RH), CO2, counts of fine Particulate Matter 2.5 microns or less (PM2.5), Vertical Illuminance (VI) and sound level (dBA).

Installation plan for IAQ/IEQ Sensor monitoring shall focus on the following areas:

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- For T, RH, CO2, and Sound Levels, example of installation requirements is noted below for reference:

○ Every 2,000SF of open office space

○ Every conference or other meeting rooms

○ Sample of Private Offices, as approved by GSA Facility Manager or Designee.

- For PM 10 and PM 2.5 measurements, example of installation requirements is noted below for reference:

○ Open office locations on each floor (can be combined with open office sensor above)

○ Print/copy areas

○ Kitchen and break rooms

IAQ/IEQ sensors shall have “Fully Open BAS” communication standards and protocols, consistent with Section 3.0.3 - Interoperability Requirements.

As applicable, IAQ/IEQ sensors shall meet RESET(™) Air Accredited Monitor requirements at a minimum. Equivalencies to RESET(™) Air Accredited Monitor requirements are not permitted. Sound level meters shall meet ANSI Standard S1.4 or meet the following minimum requirements or better: sensing range of 30 to 120 dBA, accuracy of +/- 5%, and record data in at 1 min intervals or less.

IAQ/IEQ sensors shall be capable of networking through a wired solution.

Alternative solutions shall require full approval by GSA IT prior COR approval on the data architecture or installation plans. Contractor shall be prepared to install sensors using a wired solution if remediation and necessary approval is not obtained on alternative solution(s).

Sensors shall be powered via 110V and/or POE+. Battery solutions are not permitted as a primary source of power. Battery power may be permitted as temporary backup power for the sensors in support of data integrity.

Sensors shall be capable of open integration to BAS. Networks and protocols proprietary to one company or distributed by one company are prohibited.

Sensors shall be capable of re-calibration onsite and shall not be required to be sent ‘off site’ for recalibration. Device shall not require recalibration in a cycle less than one year, to allow for annual recalibration maintenance planning.

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3.4. Pool 3.3 Air Flow Measuring Stations (AFMS)

AFMS shall be a multi-point, self-averaging Pitot traverse station with an integral air straightening honeycomb shell.

Continuous measurement of fan discharge or ducted airflow with an accuracy of ±2%.

Sensing tubes shall have an option for temperature and/or temperature and humidity readings.

Transmitters shall be provided with AFMS and provide BACnet/MSTP or BACnet/IP connection to building monitoring and control systems.

3.5. Pool 3.4 Energy/BTU/Flow Devices

Energy, BTU, and Flow devices can be water, gas, or electric non-advanced meters or sensors as determined by the specific BPA call.

Meters shall be of ultrasonic or electromagnetic inline type. Turbine meters may be acceptable for retrofit applications. Specific BPA calls shall determine type.

Accuracy shall be ±1%, Flow range shall be 0~±10m/s.

Ensure an appropriate Turndown Ratio (TR) is calculated based on the specific meter being used and its Signal-to-Noise Ratio (S/N Ratio).

Transmitters/Transducers shall be provided with Energy/BTU/Flow meters and provide a BACnet/MSTP or BACnet/IP connection to building monitoring and control systems.

3.6. Pool 3.5 Water Sensors

Water Sensor Requirements may include, but are not limited to, water flow and water quality sensors, or other water system sensors.

Water quality measurements should include, but are not limited to, Temperature, Total Organic Carbon (TOC), Free Chlorine, Dissolved Organic Carbon (DOC), Specific Ultraviolet Absorbance (SUVA), pH, Dissolved Oxygen (DO) and Conductivity.

Water Sensors shall have “Fully Open BAS” communication standards and protocols, consistent with Section 3.0.3 - Interoperability Requirements.

Platform integration requirements to be specified upon contract execution of sensors based on business need.

All Water Sensor and/or supporting devices shall meet and comply with all GSA IT Security Policies and all applicable GSA standards.

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3.7. Pool 3.6 Other Smart Sensors

Other Smart Sensor Requirements may include, but are not limited to, vibration sensors, leak detection sensors, differential pressure, parking, or other BMC system sensors.

Smart Sensors shall have “Fully Open BAS” communication standards and protocols, consistent with Section 3.0.3 - Interoperability Requirements.

Platform integration requirements to be specified upon contract execution of sensors based on business need.

All Water Sensor and/or supporting devices shall meet and comply with all GSA IT Security Policies and all applicable GSA standards.

3.8. Pool 3.7 Operations & Maintenance (O&M) Support Services for Smart Sensors

BPA Calls may include O&M support services for sensors, including calibration, sensor/device firmware updates, and replacement of faulty sensors.

Requirements within BPA Calls may address replacement of faulty sensors, include stock sensors for backup, or other sensor maintenance per smart sensor specification sheet.

3.9. Pool 3.8 Engineering Services

BPA Call requirements may include, at the discretion of the government, support to plan for sensor installation, integration engineering, programming for integration to other systems, or post installation support.

BPA Call tasks may require engineering support services for project planning, including calculations on POE+, network requirements, or site-specific challenges for system deployment.

BPA Call tasks may require integration of other existing smart sensors, not installed within this contract, to the BAS. This could include smart sensors installed as part of BAS BPA (Solicitation #: 47HAA020Q0153) - Siemens Industry (47HAA021A0001) OR EXP Federal (47HAA021A0002), and/or other previously installed GSA Regional sensors.

- Integration may occur via API or BACnet, unless otherwise specified.

- Sensors may require re-configuration and/or updates to onboard device software and/or configuration to align with GSA OCIO requirements.

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- Tasks may also require labor to support other teams for sensors to be integrated to other GSA platforms, including GSALink, D2D, or other data applications.

BPA Calls may require retro-commissioning services on installed devices that are out of warranty and may require recalibration.

Cost breakout for this task shall be provided on a cost per labor hour basis.

3.10. Pool 3.9 Training

BPA Calls may require training to be provided for GSA representatives, as well as GSA contractors, such as O&M contract staff.

Specific requirements may include, but are not limited to, operational training on Smart Sensor local display/operational keypad, IAQ/IEQ sensor interface, recording of training, and submittal requirements for hard copy and/or digital training materials.

Training support for personnel, supplies, manuals, documentation, lesson plans, recordings, and/or other supporting materials shall be provided.

Training requirements may require additional staff training, including role-based training curriculum (e.g. facility managers, technical staff, security staff, etc.).

All training schedules shall be coordinated with the GSA. Attendance sheets of the trainees shall be recorded for each session and approved by attending GSA representatives.

Training requirements shall be defined at the execution of the BPA Call.

Cost breakout for this task shall be provided on a cost per labor hour basis.

Training must be accompanied by any other pool. GSA will not accept vendors submitting on Pool 3.9 alone.

4.0 LABOR REQUIREMENTS

Below is a list of labor categories required for this BPA. Based on corresponding duties and requirements, each schedule holder shall match their GSA Schedule labor categories to the ones listed below. Contractors may use any of their GSA Schedule labor categories to represent more than one of the labor categories, as long as the labor category is capable of performing the duties described and fulfills the requirements.

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4.1.1. Labor Category 1: Program Manager

Duties:

• Serves as main point of contact for the organization, administration, and activities of specific BPA Calls;

• Manages overall BPA Calls and general program delivery to monitor schedules and ensure timely deliverables;

• Mentors project staff and provide direction to accomplish project’s goals;

• Work closely with the CO, COR, and other Government personnel;

• Provides staff with technical directions, recommendations, or advice as needed;

• Makes presentations to executives, large groups and clients as required;

and

• Develops special reports on project performance.

Requirements:

• At least five (5) years of program leadership experience and/or IT systems and a bachelor’s degree in computer science, Information Systems, Engineering, Business, or other related scientific or technical field; or

• At least ten (10) years of program management experience and IT systems and no degree requirement.

4.1.2. Labor Category 2: Project Manager

Duties:

• Assists the Program Manager with the organization, administration, and activities of specific BPA Calls;

• Manages individual projects or groups of projects to monitor schedules and ensure timely deliverables;

• Mentors project staff and provide direction to accomplish project’s goals;

• Work closely with the CO, COR, and other Government personnel;

• Provides staff with technical directions, recommendations, or advice as needed;

• Makes presentations to groups and clients as required; and

• Develops special reports on project performance.

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• At least five (5) years of Construction or IT Project Management experience, and a bachelor’s degree in computer science, Information Systems, Engineering, Business, or other related scientific or technical field; or

• At least ten (10) years of Construction or IT Project Management experience and no degree requirement.

4.1.3. Labor Category 3: Technical Specialist

Duties:

• Knowledgeable on smart sensor installation and programming

• Assists the Program Manager and/or Project Manager by providing status or recommendations related to activities of specific BPA Calls;

• Work closely with the COR, Facility Management, and other Government personnel

• Provides staff with technical directions, recommendations, or advice as needed;

• Makes presentations to technical groups and/or clients as required; and

• Develops special reports on technical issues.

• At least five (5) years of Construction, Automation, or IT System experience and a bachelor’s degree in computer science, Information Systems, Engineering, Business, or other related scientific or technical field; or

• At least ten (10) years of Construction, Automation, or IT System experience and no degree requirement.

4.1.4. Labor Category 4: Sr. Engineer

Duties:

• Analysis of issues

• Development of solutions

• Criteria Analysis

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• BAS Design & Oversight on Jr. Engineer or team

• A bachelor’s degree in engineering and at least five (5) years of experience;

• At least ten (10) years of Engineering or specialized technical design experience (no degree requirement).

4.2. Labor Category 5: Jr. Engineer

Duties:

• Develops sequence of operations, load calculations, project plans

• Provide engineering support

• Develop documentation, guidance, or training

• A bachelor’s degree in engineering and at least two (2) years of experience.

• At least four (4) years of Engineering or specialized technical design experience (no degree requirement).

5.0 DELIVERABLES

All deliverables under the resultant BPA calls shall become Government property and are able to be publicly released under the Freedom of Information Act (FOIA), unless the Contractor marks them proprietary, and the Government concurs. Under no circumstances shall the Contractor place a copyright on any of the materials that the Contractor develops.

Documentation developed shall be delivered as specified in each BPA call which will indicate the media type, as well as the quantity of copies of the work products required for delivery. The Contractor shall be proficient in the use of the current Government standard software and shall possess the capability to provide deliverables in the standard software format. Delivery will typically be required only in electronic media form; all such deliveries shall be virus free. All deliverables shall follow the formats in Attachment F, Deliverables Templates, and shall be delivered to the COR and Program or Project Manager no later than the date specified in each BPA call.

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5.1. BPA Calls Deliverables per CLIN

The Contractor shall create and maintain a project plan and schedule.

Contractor shall update and submit these deliverables to GSA on a regular schedule, to be approved by GSA. Additional deliverables may be required as defined by BPA Calls requirements.

5.2. Quarterly Status Reports

For all O&M tasks, a quarterly status report shall be submitted to the BPA Call COR/ACOR. The Contractor shall provide all quarterly status reports, via email, to the COR/ACOR by 5:00PM EST/EDT by the 25th of the ending quarter month, or at date and time prescribed by BPA Call SOW. Quarterly reports shall follow the GSA fiscal year of Oct through Sept. The Contractor shall deliver all work to the specific GSA location based on each tasked requirement executed under this contract.

5.3. Inspection and Acceptance

The Government will have fifteen (15) business days to complete the review of each deliverable and accept or reject the deliverable by giving written notice. When the Government fails to complete the review within the review period, the deliverable shall become acceptable, unless an extension of the review period is requested and mutually agreed upon. In the event of rejection of any deliverable, the Contractors shall be notified in writing by the COR/Government PM or CO, giving the specific reason(s) for the rejection.

The Contractor shall have five (5) business days to correct the rejected deliverable and return it to the COR/Government PM. The Contractor shall be allowed one (1) resubmission of deliverables.

5.4. Data Rights and Ownership of Deliverables

Government data rights of software deliverables shall be in accordance with FAR 52.227-14 Rights in Data - General.

6.0 PLACE AND PERIOD OF PERFORMANCE

The BPA will be established for a duration of five (5) years. The anticipated period of performance shall be one base year of approximately 12 months, and four 12-month option periods. The Government reserves the right not to exercise any option period. All Contractors shall have an active GSA Multiple Award Schedule (MAS) contract at the time of award. If at any time, the Contractor’s GSA MAS contract is canceled or not renewed, the BPA Calls will

Sensor Blanket Purchase Agreement (SOW) Page | 24 be canceled at the end of any current BPA Calls period. As per FAR 8.405- 3(d)(3), the BPA may be established with Contractors even if the BPA extends beyond the Contractors’ current term (five-year period of performance) of their GSA Schedule Contract, if there are option periods in the Contractor’s GSA Schedule Contract that, if exercised, will cover this BPA’s total period of performance. BPAs will be reviewed per FAR 8.405-3(e) each year.

Between the anticipated award date and the start date of the BPA Calls, Contractors shall be finalizing and completing their security clearance requirements and actively competing for any BPA Calls.

Place of performance shall be GSA owned facilities in the GSA central office (Washington, DC) and/or facilities managed by GSA’s 11 Regional Offices.

Specific locations shall be defined within individual requirements along with location specific requirements. Prior to executing BPA Calls, consultation, and approval by OFM COR will be required. The consultation will allow OFM, and/or regional representatives, to consult OCIO on existing GSA network infrastructure. If GSA network infrastructure does not already exist onsite, then cost benefit analysis will need to be completed to validate proceeding with the location in question.

6.1. Phase-In/ Phase-Out Overview

The Phase-In/Phase-Out process is defined as a smooth transition from one Contractor to another, to maintain the program’s integrity required under this and previous agreements. The Contractors shall take all actions necessary to achieve a successful transition from the incumbent Contractors and to the follow-on Contractors.

6.2. Phase-In

This is a new requirement; therefore, Phase-In will not be required.

6.3. Phase-Out

The Contractors shall remain functional and operational up until the point of expiration or cancelation. The Contractors shall submit to the Government a phase- out plan sixty (60) calendar days before the contract completion or cancelation. The phase-out plan shall address not less than the following:

Procedures for retaining the staffing levels necessary to maintain required services through the day of the contract expiration or cancelation

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Procedures and responsibilities for performing physical inventory and reconciliation of Government Furnished Equipment (GFE) and Government Furnished Information (GFI)

Procedures and responsibilities for reconciling and certifying material and equipment on-hand levels and accuracy

Procedures for transferring knowledge and documentation to the incoming contractor

A list of all ongoing tasks and activities of the current staff including a summary description of the work

For each task/activity, the Phase-Out Plan shall include upcoming milestones and their individual status, the level of effort being applied

Current or anticipated risks associated with task completion

The Contractors shall coordinate its phase-out activities with the incoming Contractors to affect a smooth and orderly transition at the end of the period of performance. The Contractors shall provide on-the-job training for the incoming Contractor’s personnel, as needed by the in-coming Contractors, except for IT training which shall be provided by the Government. The Contractors shall remove all Contractor-owned property from the Government spaces or facilities by close of business on the last day of the contract.

6.4. On-Ramping

The Government will review BPA performance and requirements on a regular basis (at least yearly) and determine the necessity of on-ramping. The Government reserves the right to announce and issue a new solicitation for the purposes of: (i) adding additional Contractors to expeditiously meet the requirement as the need for increased assessments materialize; and (ii) increase the small business pool of Contractors; and (iii) increase competition. The Government may implement on-ramp procedures at any time by reopening the competition and utilizing the same basis of award established in the initial solicitation. Any resulting BPA(s) awarded will include the same terms and conditions as the current basic contract. Implementing this procedure will not affect the overall period of performance for the basic agreement.

6.5. Off-Ramping

GSA reserves the unilateral right to off-ramp contractors who are…