Small Purchase Checklist~99.pdf
PDF 157 KB Posted
- Attached to
- trousers (navy)
- Solicitation number
- B2727639
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist provides guidance to vendors submitting quotes for small order purchases, including the navy trousers procurement opportunity. Vendors must complete all required tabs and steps in the PHLContracts system to submit a responsive bid. The checklist specifies that sellers must quote all items to be eligible for award, and the small order purchase will be awarded as a whole or by line item, whichever serves the City's best interests, to the lowest responsive and responsible bidder. Vendors are instructed not to deliver products or provide services until officially notified by the department.
The submission process requires vendors to confirm their seller role, answer the Local Business Entity certification question, enter unit costs for each item, respond to all mandatory questions, accept terms and conditions, and submit required attachments. All vendors must have an executed Consent & Authorization form on file in their vendor profile; quotes without this document will not be considered. The checklist also references an optional LGBTQ Applicant Opportunity Data Form. Vendors are responsible for downloading and saving all applicable attachments, completing the summary review, and addressing any validation warnings before submitting their quote through the PHLContracts portal at www.PHLContracts.phila.gov.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| thumbnail_TROUSER EX 2.jpg | JPG image | |
| LGBTQ AOD FY27~6.pdf | ||
| FY 27 Micro Purchase Terms and Conditions~10.pdf | ||
| Contracts Consent Agreement~60.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .