Small Purchase Checklist~98.pdf
PDF 157 KB Posted
- Attached to
- Jumpsuits, Orange
- Solicitation number
- B2727638
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document outlines procedural requirements for vendors submitting quotes on the City of Philadelphia's small purchase opportunities, specifically referencing a procurement for orange jumpsuits. Vendors must complete all required tabs within the PHLContracts system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections. The checklist requires sellers to confirm their business classification status, enter unit costs for all listed items, answer mandatory questions, accept terms and conditions, and submit all required documentation before the quote can be considered for award.
Critical submission requirements include maintaining the Seller role (not Seller Admin) within the system, providing an executed Consent & Authorization form in the vendor profile, completing any mandatory attachments, and addressing all validation warnings before submission. The City reserves the right to award the purchase as a whole or by line item based on best interest of the city, with award going to the lowest responsive and responsible bidder. Vendors must quote all items to be eligible for award and must not deliver or provide services until receiving official notification from the department. The optional LGBTQ Applicant Opportunity Data Form may also be submitted as part of the application package.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Contracts Consent Agreement~59.pdf | ||
| FY 27 Micro Purchase Terms and Conditions~9.pdf | ||
| LGBTQ AOD FY27~5.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .