Small Purchase Checklist~94.pdf
PDF 157 KB Posted
- Attached to
- BEVERAGE CONTAINER, 10 GALLON
- Solicitation number
- B2727496
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document provides step-by-step instructions for vendors submitting quotes for a beverage container small order purchase in Pennsylvania. The checklist requires sellers to complete multiple tabs within the system, including General, Items, Questions, Terms & Conditions, Attachments, and Summary sections before submission. Vendors must select the correct Seller role, confirm Local Business Entity (LBE) status, enter unit costs for all listed items, answer mandatory questions, and accept terms and conditions. The purchase will be awarded to the lowest responsive and responsible bidder, with the City retaining discretion to award as a whole or by line item, whichever serves the City's best interest. Vendors must quote all items to be eligible for award.
All vendors submitting quotes must have an executed Consent & Authorization form on file in their vendor profile; quotes without this documentation will not be considered. Sellers are encouraged to complete the optional LGBTQ Applicant Opportunity Data Form and may attach additional supporting documentation related to their quote. Red validation warnings will appear during the quote preparation process and must be resolved before submission is possible. Vendors must review their complete quote on the Summary tab and address any remaining validation errors prior to final submission through the PHLContracts platform at www.PHLContracts.phila.gov.
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Other files
| File | Type | Posted |
|---|---|---|
| FY 27 Micro Purchase Terms and Conditions~4.pdf | ||
| Contracts Consent Agreement~54.pdf | ||
| LGBTQ AOD FY27.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .