Small Purchase Checklist~90.pdf
PDF 157 KB Posted
- Attached to
- Speed Queen 55lb Washer-Extractor
- Solicitation number
- B2627425
- Issued by
- Pennsylvania
About this file
This document is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The checklist outlines the procedural requirements for vendors submitting quotes for a micro purchase of a Speed Queen 55lb Washer-Extractor in Pennsylvania. The micro purchase will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder. Sellers must quote all items listed to be eligible for award consideration. No specific response dates, due dates, site visits, or bidders' conferences are identified in this checklist document, which functions as an instructional guide rather than a formal solicitation notice.
The checklist establishes mandatory submission requirements including confirmation of Local Business Entity (LBE) certification status, unit cost entry for each item, completion of all mandatory questions, acceptance of terms and conditions, and submission of required attachments. Vendors must have an executed Consent & Authorization form on file in their vendor profile; failure to provide this documentation will result in quote rejection. The checklist also references an optional LGBTQ Applicant Opportunity Data Form. Vendors are instructed not to deliver products or provide services until receiving formal notification from the department. The document emphasizes that sellers must maintain the correct user role in the PHLContracts system and save their work at each stage to resolve validation warnings before final submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Contracts Consent Agreement~51.pdf | ||
| SYN055.pdf | ||
| FY 27 Micro Purchase Terms and Conditions~1.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .