Small Purchase Checklist~89.pdf
PDF 157 KB Posted
- Attached to
- Safety Blanket & Smock - Suicide/Isolation
- Solicitation number
- B2727416
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform, applicable to a micro purchase for Safety Blanket & Smock products related to suicide/isolation prevention. The checklist outlines the procedural requirements for vendors submitting quotes for this procurement opportunity in Pennsylvania. Sellers must complete all required steps sequentially, including selecting the appropriate seller role, answering the Local Business Entity (LBE) certification question (though the LBE Program does not apply to small order purchases), entering unit costs for all listed items, answering mandatory questions, and accepting the terms and conditions of the bid. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Notably, sellers must quote all items to be eligible for award, and no delivery or services should commence until formal notification from the department.
The checklist requires vendors to submit an executed Consent & Authorization form as a mandatory attachment without which no quote will be considered, and permits optional submission of an LGBTQ Applicant Opportunity Data Form. All required attachments must be downloaded, saved, and submitted through the Attachments Tab, and sellers must complete a comprehensive review of their quotes on the Summary Tab to address any red validation warnings before final submission. The procurement process is conducted entirely through the PHLContracts online platform at www.PHLContracts.phila.gov, where sellers can access and monitor their quote submissions through the Quotes tab.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| FY 25 LGBTQ_Applicant_Data_Form~75.pdf | ||
| Contracts Consent Agreement~50.pdf | ||
| FY 27 Micro Purchase Terms and Conditions.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .