Small Purchase Checklist~81.pdf
PDF 157 KB Posted
- Attached to
- Barber Supplies
- Solicitation number
- B2626854
- Issued by
- Pennsylvania
About this file
This is a Small Purchase Checklist document from the City of Philadelphia Procurement Department that outlines the submission requirements for vendors responding to small order purchase opportunities through the PHLContracts platform. The document provides step-by-step guidance for sellers completing quotes, including navigating the proper seller role, completing mandatory tabs (General, Items, Questions, Terms & Conditions, Attachments, and Summary), entering unit costs for all listed items, answering required questions, accepting terms and conditions, and submitting the final quote. The related contract opportunity involves Barber Supplies for the City of Philadelphia, Pennsylvania, with the specific requirement that sellers must quote all items to be eligible for award. The micro purchase will be awarded as a whole or by line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder.
All vendors submitting quotes must ensure they have an executed Consent & Authorization form on file in their vendor profile; quotes submitted without this form will not be considered. Vendors are required to indicate whether their business is certified as a Local Business Entity (LBE), though the LBE Program does not apply to small order purchases. Vendors have the option to submit an LGBTQ Applicant Opportunity Data Form and may attach additional documents relevant to their quote. Vendors must not deliver products or provide services until officially notified by the department of award.
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Other files
| File | Type | Posted |
|---|---|---|
| Micro Purchase Terms and Conditions FY26~39.pdf | ||
| Contracts Consent Agreement~39.pdf | ||
| FY 25 LGBTQ_Applicant_Data_Form~64.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .