Small Purchase Checklist~62.pdf
PDF 157 KB Posted
- Attached to
- Sewing Machine Repair
- Solicitation number
- B2625684
- Issued by
- Pennsylvania
About this file
This is a Seller Checklist for Small Order Purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document outlines procedural requirements for vendors submitting quotes on small purchase opportunities, including the Sewing Machine Repair contract. The checklist establishes a systematic 13-step submission process that vendors must complete to participate in competitive bidding for city procurement opportunities.
Vendors must complete multiple tabs within the PHLContracts system to submit a responsive quote, including the General Tab (confirming seller role and Local Business Entity certification status), Items Tab (entering unit costs), Questions Tab (answering mandatory questions), Terms & Conditions Tab (accepting bid terms and downloading required attachments), Attachments Tab (submitting a Consent & Authorization form and optional documentation), and Summary Tab (reviewing and submitting the final quote). Critical requirements include maintaining Seller role status rather than Seller Admin status, providing executed Consent & Authorization forms in the vendor profile, answering all mandatory questions, and addressing all red validation warnings before submission. The document emphasizes the importance of clicking "Save & Continue" on every tab throughout the process and references the ability to access saved quotes in the Working status through the Quotes tab.
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Other files
| File | Type | Posted |
|---|---|---|
| Sewing Machine.docx | DOCX document | |
| FY 25 LGBTQ_Applicant_Data_Form~38.pdf | ||
| Micro Purchase Terms and Conditions FY26~22.pdf | ||
| Contracts Consent Agreement~14.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .