Small Purchase Checklist~100.pdf
PDF 157 KB Posted
- Attached to
- V-Neck, SS, Blue
- Solicitation number
- B2727645
- Issued by
- Pennsylvania
About this file
This is a seller checklist document for small order purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document outlines procedural requirements for vendors submitting quotes on a V-Neck, Short-Sleeve, Blue item purchase in Pennsylvania. The checklist indicates this is a micro or small order purchase that will be awarded as a whole or by line item to the lowest responsive and responsible bidder, with the requirement that sellers quote all items to be eligible for award. Vendors are explicitly instructed not to deliver or provide services until notified by the department.
The checklist requires vendors to complete multiple steps including confirming seller role status, answering questions regarding Local Business Entity (LBE) certification status, entering unit costs for each line item, answering all mandatory questions, downloading and accepting terms and conditions, and submitting required attachments. Critical documentation requirements include an executed Consent & Authorization form, which must be on file in the vendor profile or attached to the quote submission; vendors without this form will not have their quotes considered. Additional optional documentation includes the LGBTQ Applicant Opportunity Data Form. Vendors must review their complete quote for validation warnings and submit through the PHLContracts.phila.gov platform, using the "Save & Continue" function throughout each tab to ensure proper submission.
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Other files
| File | Type | Posted |
|---|---|---|
| Contracts Consent Agreement~61.pdf | ||
| LGBTQ AOD FY27~7.pdf | ||
| FY 27 Micro Purchase Terms and Conditions~11.pdf | ||
| Shirts Postman Blue .png | PNG image |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Order Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Order Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .