For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/citrusfl

INVITATION TO BID

Project #: 26-141

ITB 26-141 SMALL COUNTY OUTREACH PROGRAM (SCOP) MILLING &

RESURFACING PROJECT FOR E. GOSPEL ISLAND RD (CR 470) FROM N.

APOPKA AVE. TO SR 44

Bid Due Date: Tuesday, September 15, 2026 @ 2:00 pm

Issue Invitation to Bid August 1, 2026

Deadline for Questions August 25, 2026, 4:00pm

Bid submittal Due Date and Time September 15, 2026, 2:00pm

Public Opening Date and Time via

Microsoft Teams (Non-Mandatory)

September 15, 2026, 2:15pm

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/24638657685964

0?p=04vsYrvJFzSqcwiwwe Meeting ID: 246 386 576 859 640 Passcode: RW2Pg296

Board Approval of Selection and Award

(subject to change)

December 1, 2026

CITRUS COUNTY, FLORIDA

A political subdivision of the State of Florida https://teams.microsoft.com/meet/246386576859640?p=04vsYrvJFzSqcwiwwe https://teams.microsoft.com/meet/246386576859640?p=04vsYrvJFzSqcwiwwe

For more information, please visit our online supplier portal, located at

Department of Management & Budget

3600 W. Sovereign Path, Suite 266

Lecanto, FL 34461

TABLE OF CONTENTS

1. DEFINITIONS

2. INSTRUCTIONS TO BIDDERS

3. ADDITIONAL INFORMATION

4. MINIMUM INSURANCE REQUIREMENTS

5. SCOPE OF WORK/PAVEMENT SURVEY/SPECIAL PROVISIONS

6. BID FORM

7. BIDDER RESPONSES

8. ATTACHMENTS

Attachments:

A - Attachment A-Contamination Certification

B - Attachment B-No Permits required memo at 100% submittal

C - Attachment C-Railroad Clear Memo

D - Attachment D-RW Cert for State Funded Projects

E - Attachment_E-Typical_Section 6-5-26

F - Attachment F-Utility Certification Memo-

G - Attachment G-2022-02-08 Coring Report

H - Attachment H-Project Detail Map - Mark up

I - Attachment I-700-010-36

J - Attachment J-Grant Agreement

K - ITB 26-041 SAMPLE AGREEMENT 7-31-26

L - ITB 26-141 Solicitation COMPLETE 7-31-26

1. DEFINITIONS

"Addenda" means a written or graphic instrument issued by the County prior to the execution of the Agreement which modifies or interprets the Invitation to Bid by additions, deletions, clarifications, corrections, or other type of modifications. Addenda will become part of the Contract Documents when the Agreement is executed.

"Agreement" means a legal document, executed by the County and the Successful Bidder. The Agreement, as amended from time to time, forms the Contract between County and the Successful Bidder setting forth the roles, responsibilities and obligations of the parties including, but not limited to, the performance of the Services and the basis of payment.

"Apparent Low Bidder" means the bidder who has submitted the lowest Bid at the Bid Opening without correction of numerical discrepancies, consideration, or alternates of determination of responsiveness and responsibility. The Apparent

Low Bidder is not necessarily the Successful Bidder.

“Best value” means the highest overall value to the County based on factors that include, but are not limited to, price, quality, design, and workmanship.

"Bid" means a written submittal to this Invitation to Bid.

"Bid Documents" means the Invitation to Bid, inclusive of the plans and specifications.

"Bidder" means any person or firm (corporation, sole-proprietor, limited partnership, etc.) who submits a Bid in response to this Invitation to Bid.

"Contract Documents" means the Invitation to Bid, including Addenda to such, the Agreement, including Addenda to such, General Terms and Conditions of the Agreement, Bidder's Bid, Scope of Services, Certificate(s) of Insurance, Notice of

Intent to Award, Notice of Award, Notice to Proceed, Drawings and Specifications, and any other documents mailed, e-mailed or otherwise transmitted to the Bidder prior to or after the submittal of their Bid, and prior to or after Award, all of which are all to be treated as one in the form of the Contract Documents.

"Contractor/Vendor" means Successful Bidder, in the context of the Invitation to Bid. In the context of the Contract

Documents, Contractor means any company, firm, partnership, corporation, association, joint venture, or other legal entity permitted by law to perform the Services in the State of Florida. Such legal entity shall be the entity that enters into a written

Agreement with the County to perform the Services for the Project described in the Contract Documents. The

Contractor/Vendor will have sole responsibility for the performance of the Services covered under an Agreement that is awarded in conjunction with this Invitation to Bid.

"County" means Citrus County, Florida, a political subdivision of the State of Florida, its officers, employees, agents, and volunteers and/or Owner.

"Final Completion/Finally Complete" when all work is satisfactorily complete and approved/accepted by the County.

"FDOT" means Florida Department of Transportation

“Governmental Entity” means a political subdivision or agency of this state or of any state of the United States, including, but not limited to, state government, county, municipality, school district, nonprofit public university or college, single purpose or multipurpose special district, single-purpose special or multipurpose authority, metropolitan or consolidated government, separate legal entity or administrative entity, or any agency of the Federal Government.

"Invitation to Bid" means the contents of this solicitation and all supporting documents including Addendum to such, or other related information transmitted to Bidders.

"Minor Irregularity" means a variation from the Invitation to Bid terms and conditions which does not affect the price or give the Bidder an advantage or benefit not enjoyed by the other Bidder or does not adversely impact the interests of the

County.

"Notice of Award" means a written notice submitted by the County notifying the Successful Bidder that they have been awarded the project.

"Notice of Intent to Award" means a written notice submitted by the County notifying the Successful Bidder that the County intends to award the project to them contingent upon the Successful Bidder executing the Agreement and submitting any outstanding documents.

"Notice to Proceed" means a written notice issued by the County to the Successful Bidder fixing the date on which the

Successful Bidder shall start the performance of the Services and the length of time for the completion of the Services, in accordance with the Contract Documents.

"Piggyback" means a government authority other than the County purchasing services and/or commodities from the

Successful Bidder under the same terms and conditions that the Successful Bidder has agreed to offer the County.

"Public Opening" means the opening of the Bids and the announcing of the Bidders who submitted a Bid in response to the Invitation to Bid in the presence of the public.

"Recommendation of Award" means a written notification sent by way of facsimile or electronic e-mail to those who submitted a Bid in response to this Invitation to Bid advising them of the County's decision for its selection of the Successful

Bidder and its intent to award to that Bidder.

"Responsible Bidder" means a Bidder who has the resources, skills, knowledge, and financial ability to provide the

Services specified in this Invitation to Bid.

"Responsive" means a Bid that conforms in all material respects to the Invitation to Bid requirements.

"SCOP" means Small County Outreach Program

"Subcontractor" means an entity having a direct contract with the Successful Bidder or with any other Subcontractor of the Successful Bidder who will provide product(s) or service(s) for the performance of a part of the Work required under the

Contract Documents under the sole control and direction of the Successful Bidder.

"Substantial Completion" means stage or designated portion of a construction project that is sufficiently complete in accordance with a contract for the County to occupy and/or utilize it for its intended use, without undue interference.

"Successful Bidder" means the Bidder to whom the County awards an Agreement for the provision of the Services specified in this Invitation to Bid.

"Timeline" means the list of critical dates and actions involved in the Invitation to Bid.

"Units of Measure" Units of measure are how County is expressing measurements of quantities.

AC Acre

EA Each

LF

Linear

Feet

SY

Square

Yard

AS Assembly GA Gallon LS

Lump

Sum TN Tons

CF Cubic Feet GAL Gallons NM Net Mile

CY Cubic Yard GM

Gross

Mile SF

Square

Feet

“Verified Total Bid” means the mathematical equations used to come up with the total bid which has been verified to be true and that no mathematical errors exist. If said mathematical errors do exist, the correct verified number verified by the

County Purchasing Department will be used as the “Total Bid” considered for award.

"Work" means all supervision, labor, materials, equipment, supplies, subcontractors, and incidental expenses required by the Bidder to execute and complete the requirements of the Services outlined in the Contract Documents, including those prescribed or implied.

2. INSTRUCTIONS TO BIDDERS

2.1. Solicitation Overview

Citrus County, Florida (“County”) invites interested and qualified Contractors to submit a Bid for a SCOP project on, E. Gospel Island Road (CR 470) from N. Apopka Ave. to SR 44 will consist of milling approximately four (4) inches of existing asphalt then overlay with two (2) inches of SP 12.5 (Traffic Level C) with PG 76-22 and two (2) inches of

FC 12.5 (Traffic Level C) with PG 76-22 polymer binder. The project will be limited to resurfacing within the existing edges of pavement. Asphalt to be provided for the project must be identified on the current FDOT Asphalt Design

Plant Assignment Sheet. Pavement markings and signage are to meet current FDOT "GREEN BOOK" CRITERIA

AT THE FOLLOWING WEBSITE: Florida Greenbook , GOVERNING DESIGN STANDARDS: FLORIDA

DEPARTMENT OF TRANSPORTATION, FY2026-27 STANDARD PLANS FOR ROAD AND BRIDGE

CONSTRUCTION AT THE FOLLOWING WEBSITE: http://www.fdot.gov/design/standardplans and GOVERNING

STANDARD SPECIFICATIONS: FLORIDA DEPARTMENT OF TRANSPORTATION, FY2026-27 STANDARD

SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION AT THE FOLLOWING WEBSITE: Standard

Specification Library Deficiencies with regards to the roadway physical characteristics which are below the standards for the Department and the County will be corrected as part of this project.

Pavement markings must comply with the latest MUTCD and FDOT requirements, including all temporary RPMs, temporary painted markings, and permanent thermoplastic.

The Project will be awarded as a Unit Price Bid Contract based on the estimated quantities shown in the Bid Form.

All asphalt will be paid at the contract unit price per ton, regardless of actual depth or quantities required to achieve the required finished roadway geometry and surface conditions.

Asphalt Milling – Intent, Information, and Basis of Payment: The intent of this Project is to remove the full depth of existing asphalt pavement within the Project limits and replace it with the specified asphalt.

Available coring data indicates an average asphalt thickness of approximately four (4) inches; however, asphalt thicknesses are known to vary and may be greater or less than this value at any location. The contractor must mill and remove all existing asphalt pavement, regardless of thickness, to expose a suitable and stable base for resurfacing. No minimum or maximum depth is specified or implied.

The coring report included in the Contract Documents is provided strictly for informational purposes only. The data represents limited sampling and does not define, represent, or guarantee actual field conditions. The

Contractor must not rely on the coring data for bidding or construction purposes. The Contractor is solely responsible for performing any additional investigation necessary to assess existing conditions prior to submitting a bid.

Measurement and payment for milling will be based on the contract unit price per square yard, as field verified. The bid quantity is an estimate only and is not guaranteed. The Contractor’s unit price must include full compensation for milling and removing the entire depth of existing asphalt pavement, regardless of thickness, variability, or location.

No additional compensation will be made for variations in asphalt thickness. Under no circumstances will increased asphalt thickness, differing site conditions related to asphalt depth, or any interpretation of the provided coring data constitute a basis for a claim, change order, or additional compensation.

2.2. General Instructions

Bidders are encouraged to carefully review all the materials contained herein and prepare your Bid accordingly. The detailed requirements set forth below will be used to evaluate the Bids and failure of Bidder to provide the information requested for a specific requirement may render their Bid as non-responsive and result in being rejected.

Failure of Bidder to comply with all terms of this Invitation to Bid may result in disqualification of Bidder and rejection of

Bidder’s submittal by County.

Bidders shall carefully study and compare the information and documents presented in this Invitation to Bid to ensure there are no conflicts, shall examine the site and local conditions, if applicable, and shall at once report to the Contact Person any errors, inconsistencies or ambiguities discovered.

https://www.fdot.gov/roadway/FloridaGreenbook/FGB.shtm http://www.fdot.gov/design/standardplans https://www.fdot.gov/specifications/standard-specification-library https://www.fdot.gov/specifications/standard-specification-library

County shall not be liable for any costs incurred by a Bidder in preparing or producing its Bid or for any service provided before execution of an Agreement.

All terms and conditions outlined in this Invitation to Bid, and any associated Addenda, shall become a part of the Agreement entered into between the County and the Successful Bidder.

2.3. Minimum Requirements for Submitting a Bid

The Bidder must, at the time of award, possess the personnel, equipment, and experience necessary to perform the work described in this Invitation to Bid.

For this Project, the County has identified one (1) major work elements representing the primary construction activities:

Hot Plant-Mixed Bituminous Courses

Accordingly, the following FDOT prequalification requirements apply:

• The Prime Contractor must hold current FDOT prequalification in the Hot Plant-Mixed Bituminous

Courses work class.

• A copy of the FDOT Certificate of Qualification must be submitted with the Bid in the BIDDER

RESPONSES.(Question # 10)

On-Site Representation and MOT Requirements

The Bidder must provide an individual on site during all phases of work who holds a current Intermediate or Advanced

Level Maintenance of Traffic (MOT) certification in accordance with FDOT requirements.

In addition, a representative of the Prime Contractor’s company must be physically present on the project site at all times when work is being performed, including during all subcontractor operations.

• This Prime Contractor representative does not need to be the MOT-certified individual.

• If a subcontractor provides the MOT-certified person during their operations, this is acceptable; however, the

Prime Contractor must still have its own company representative on site simultaneously.

• The Prime Contractor remains fully responsible for supervision, quality control, safety oversight, and contract compliance for all work performed, whether by its own forces or by subcontractors.

• All MOT is incidental to the contract and will not be paid as a separate item.

Failure to submit all required FDOT Certificates of Qualification, FDOT Form 700-010-36 (if applicable), and all associated supporting documentation with the Bid will render the Bid non-responsive.

2.4. Vendor System-OpenGov Registration

County has partnered with OpenGov Procurement, a web-based eProcurement service. Current bid solicitations and associated addenda, notices of recommended bid award, and current bid awards will be posted at https://procurement.opengov.com/portal/citrusfl.

Bid Notifications will be sent electronically via e-mail from OpenGov to registered Bidders. It is the sole responsibility of interested parties to monitor OpenGov for solicitation opportunities and updates.

Visit https://procurement.opengov.com/signup to register. OpenGov is an online Bidder registration system that provides a free, at no cost to Bidder, secure, user-friendly Internet portal and one-stop service center to register with County. This system also allows you to receive automatic email notifications regarding County’s upcoming competitive solicitations as opportunities become available. Registration assistance is available by e-mail procurement-support@opengov.com.

All Citrus County Vendors/Contractors/Consultants will need to register with OpenGov in order to be able to submit

Bids/Proposals/Qualifications etc., to County.

https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/signup mailto:procurement-support@opengov.com

OpenGov Procurement has no affiliation with the County other than as a service that facilitates communication between the

County and its Bidder. OpenGov Procurement is an independent entity and is not an agent or representative of the County.

2.5. Contact Person

All inquiries pertaining to this Invitation to Bid are to be directed to all:

Department of Management & Budget, Purchasing

3600 W. Sovereign Path, Suite 266

Lecanto, Florida, 34461

Phone: 352-527-5457

Fax: 352-527-5424

Linda Morse, Purchasing & Contracts Manager, linda.morse@citruscounty.gov

Kathy Milianta, Purchasing & Contracts Specialist, Kathy.milianta@citruscounty.gov

Leigha Utter, Purchasing & Contracts Specialist, leigha.utter@citruscounty.gov

Saleem Mahmood, Purchasing Assistant, saleem.mahmood@citruscounty.gov

Jane Kiener, Purchasing Assistant, jane.kiener@citruscounty.gov

CAUTION

PROHIBITED COMMUNICATIONS: In accordance with Section 287.057 (25) of the Florida Statutes, Bidders to this solicitation, or persons acting on their behalf, may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays and legal holidays, any employee or officer of the County concerning any aspect of this solicitation, except in writing to the Contact Person(s) noted above. Violation of this provision may be grounds for rejecting a response to this solicitation.

2.6. Questions/Additional Terms and Conditions/Variances/Exceptions

Bidders may submit questions about the meaning or intent of the Invitation to Bid or Agreement to the website link https://procurement.opengov.com/portal/citrusfl/projects/261230 in written format only and shall submit such on or before the deadline for questions listed in the Event Timeline. Interpretations or clarifications considered necessary in response to such questions will be issued by a written Addendum. Only questions answered by formal written

Addendum will be binding. Oral and other interpretations or clarifications will be without legal effect. Questions submitted shall not constitute formal protest of the specifications or of this Invitation to Bid.

A written addendum, if applicable, will be issued online to OpenGov (https://procurement.opengov.com/portal/citrusfl)

VendorLink and DemandStar® websites in response to questions received as of the specified deadline in the Event

Timeline.

Issues regarding any and all discrepancies, errors, or ambiguities in the Invitation to Bid documents, including those noted in the Agreement shall be submitted in writing to https://procurement.opengov.com/portal/citrusfl on or before deadline for questions which is listed in the Event Timeline.

2.7. Public Opening

Electronic Bid Submittals shall be opened on Tuesday, September 15, 2026, at 2:15 pm via online “Microsoft

Teams”.

Microsoft Teams Need help?

mailto:linda.morse@citruscounty.gov mailto:Karin.mcmahon@citrusbocc.com mailto:leigha.utter@citruscounty.gov mailto:saleem.mahmood@citruscounty.gov mailto:jane.kiener@citruscounty.gov https://procurement.opengov.com/portal/citrusfl/projects/261230 https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl https://aka.ms/JoinTeamsMeeting?omkt=en-US

Join the meeting now

Meeting ID: Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/246386576859640?p=04vsYrvJFzSqcwiwwe Meeting ID: 246 386 576 859 640

Passcode: Passcode: RW2Pg296

2.8. Submission of Bids

Electronic Bid submittal for this Invitation to Bid are to be submitted on or before Tuesday, September 15, 2026, at 2:00

pm. It is the sole responsibility of the Bidder to ensure that their Bid is submitted through OpenGov Procurement no later than the time and date specified in the Solicitation or subsequent addenda. BIDDERS MUST COMPLETE THE

INFORMATION VENDOR/CONTRACTOR RESPONSES REQUESTED IN THE SECTION.

Bids shall be submitted through the online solicitation management portal, https://procurement.opengov.com/portal/citrusfl.

You may enter information and/or upload completed forms/documents using the OpenGov portal. Bidders must have registered and received an established account in advance of uploading submissions. When submitting an offer electronically through the solicitation posting portal, please allow sufficient time to complete the online forms and upload documents. The solicitation offer will end at the closing time listed in the Event Timeline included in this Solicitation. If you are in the middle of uploading your documents at the closing time, the system will stop the process, and your offer will not be received by the system. It is recommended that the submission process be completed the day prior to the due date, with the knowledge that any changes/updates will be accepted up to the due date and time. If technical difficulties arise during submission of the Solicitation submittal, it is the submitting Bidder’s responsibility to contact OpenGov Procurement technical support. For support, click on the “Help” link on the Solicitation Posting portal; or email procurement-support@opengov.com.

NOTE: In the event, there is a verified technical issue with the Platform (and not user/Bidder issues) that prevents all Bidders from submitting a Bid within the two (2) hours immediately before the due time, the County may issue an addendum to extend the solicitation due date and time. However, the technical issue must be a result of the Platform provider (OpenGov

Procurement) and affect all participating Bidders. The County shall verify the technical issue or unavailability of the Platform with OpenGov Procurement, and the system provider. Technical issues localized to a single Bidder will not be considered cause for an extension. County shall not be responsible for delays caused in any occurrence.

2.9. Timeliness of Bid Submittal

County assumes no responsibility for a Bid received after the due date and time. There will be no exceptions to this policy. It is the responsibility of Bidder to make sure their Bid is uploaded by the due date and time listed in the Event

Timeline to the OpenGov portal.

2.10. Bid Submittal Format

Acknowledgement of review and upload of all of the documents listed below must be confirmed by an officer of the company who has the authority to bind the bidder. Failure to acknowledge and/or provide these documents may result in rejection of

Bidder's response by County. Acknowledgement of these requirements shall be made within the VENDOR/CONTRACTOR

RESPONSES section. All questions need to be confirmed in the Vendor/Contractor Responses Section.

• Bids should be submitted in the format noted below:

o Certificate(s) of Insurance o Bid Security o List of Subcontractors o Bidder's Qualification Statement o Copies of Licenses and Certifications o Copy of Division of Corporation (SUNBIZ) Registration https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 https://procurement.opengov.com/portal/citrusfl mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/citrusfl https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 o Maintenance of Traffic (MOT) Certification o Human Trafficking Affidavit o Conflict of Interest Form o FDOT Pre-Qualification Documentation o FDOT Asphalt Mix Design & Plant Assignment Sheet o FDOT Approved Herbicide/Sterilant Specifications o BID FORM COMPLETED in OPENGOV

2.11. Certificate of Insurance

Bidders are to submit a copy of their certificate(s) of insurance evidencing policies and limits of insurance that they currently have in force. BIDDER RESPONSES (Question #3)

Once ALL paperwork is completed and received by the County, an email will be sent to Successful Bidder asking Successful

Bidder to register online with myCOI https://mycoitracking.com/. It is critical that Successful Bidder provide the County with an accurate email address. The cost to register is $19.95 per year and a credit/debit card will be needed. Part of the registration process includes providing contact information for Successful Bidder’s insurance agent(s). This information must be available at the time of registration. Once Successful Bidder has registered and entered the email address for its insurance agent(s), an email will be sent to the insurance agent(s) requesting them to upload Successful Bidder’s Certificate of Insurance (COI) directly into the myCOI website. Certificates of Insurance cannot be mailed, emailed or faxed to

County. Successful Bidder will not be allowed to begin work and no payments will be made until registration is completed and a compliant COI is received from Successful Bidder’s insurance agent(s). This is a yearly requirement for the duration of the Agreement.

2.12. Bidder's Qualification Statement

Bidders are required to submit with their Bid an executed Bidder's Qualification Statement. BIDDER RESPONSES

(Question #6)

To demonstrate that the Bidder is qualified to perform the Work covered under this Invitation to Bid, Bidders must include any and all documents and other information to substantiate the qualifications noted, such as: licenses, references for similar work, present commitments and other such data as required in the Bid Documents.

Bids must contain evidence of Bidder's qualification to do business in the State of Florida or covenant to obtain such qualification prior to award of the contract. Bidders must comply with Chapter 607, Florida Statutes, to transact business in the State of Florida. If the Successful Bidder is not in compliance with such, they shall have fourteen (14) calendar days from receipt of a Notice of Intent to Award to obtain the required certificate of authority from the State of Florida and produce a copy of such to the Contact Person.

Bidders shall have all licenses, certifications and/or permits required by Federal, State, and Local Statutes, Regulations, and/or Ordinances for performing the Work specified in the Bid Documents at the time of Bid submittal. Additionally, Bidders must comply with regulations, policies and codes of Citrus County, Florida for conducting business in Citrus County.

By submitting a Bid in response to this Invitation to Bid, Bidder represents and warrants that they have the necessary licenses and/or certifications required to perform the Work covered under this Invitation to Bid or will obtain such prior to award of Contract.

2.13. Licenses and Certifications

Bidders are required to submit with their Bid copies of their licenses and certifications applicable to this Invitation to Bid in section BIDDER RESPONSES (Question #8, 9 and # 12). Please note that Citrus County does not automatically issue licenses based on "reciprocity" from another County. Bidders who possess a "registered" license in a County other than

Citrus County, will be required to obtain a "competency card" from Citrus County Licensing Board in order to be awarded a contract. Bidders can call the Citrus County Building Department / Division of Licensing for more information at (352) 527-

5332.

https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 https://mycoitracking.com/

Bidders must comply with Chapter 607, Florida Statutes, entitled “Corporations” to transact business in the State of Florida.

Bidders must have the proper licenses and/or certifications in accordance with the State of Florida’s regulations governing the performance of the Work outlined in this Invitation to Bid. Furthermore, Bidders must also comply with the policies, codes, and regulations of Citrus County for conducting business in County. By submitting a Bid, Bidder represents and warrants that they and their subcontractors, if applicable, have the required licenses and certifications.

Bidders must be pre-qualified by the Florida Department of Transportation and submit a copy of such at the time of Bid Submittal.

2.14. List of Subcontractors

If Bidders will be utilizing subcontractors in the performance of the Work, Bidders are required to submit with their Bid a list of such proposed subcontractors in BIDDER RESPONSES (Question #5 ).

All subcontractors proposed by Bidder for the performance of the Work covered under this Invitation to Bid are subject to the approval of County. County reserves the right to reject any and all proposed subcontractors listed by the Bidder and bears no responsibility or liability to the Bidder or its proposed subcontractors for any commitments made between them regarding the performance of the Work covered under this Invitation to Bid.

Bidders shall furnish the names and responsibilities of those subcontractors they propose to use on the "Subcontractors

List" included with this Invitation to Bid. No changes to this list shall be made after the deadline for submitting the Bid without prior written approval by County. If the County has reasonable objection to any proposed subcontractor, County reserves the right, before giving Notice of Intent to Award, to request the apparent Successful Bidder to submit an acceptable substitute without an increase in Successful Bidder's Bid Price. If the apparent Successful Bidder declines to make any such substitution County may make the award to the next lowest Bidder that proposes to use subcontractors acceptable to

County. Declining to make the requested substitutions will not constitute grounds for sacrificing the Bid security.

No more than fifty percent (50%) of the Work provided by the Successful Bidder can be performed by subcontractors.

County reserves the right to request from the apparent Successful Bidder all pertinent data, including, but not limited to, the following information about the proposed subcontractors: name as registered with the State of Florida, Federal Employer

Identification Number, address and phone number, State registration or license number, and such other information as deemed relevant by County for evaluating the qualifications and experience of the proposed subcontractors. If requested by County, Bidder shall also provide an experience statement with pertinent information regarding similar Work and other evidence of qualification for each proposed subcontractor. All proposed subcontractors shall be properly certified, registered or licensed by the appropriate governmental authority (as applicable) for the Work to be performed, prior to the submittal of the Bid. Proposed subcontractors shall have successfully completed work comparable to that which is noted within the Bid

Documents and be qualified both technically and financially to perform the Work for which they are listed.

2.15. Unit Price Bid and Schedule of Values Pricing

Bid Pricing will include such amounts, as Bidder deems proper, for all labor, materials, supplies, equipment, subcontractors, insurance, bonds, overhead, profit and any other costs to perform the Work as noted in this Invitation to Bid. The Bid Pricing will include all applicable sales and use taxes. Bids must have pricing for each line item and the Total Bid Price, as indicated on the Bid Form or the Bid may be rejected. Discrepancies in the multiplication of units and unit prices will be resolved in favor of the unit prices. No retainage amount will be held from Contractor's payments.

2.16. Commencement and Completion of Work

Successful Bidder shall commence ordering materials and equipment within ten (10) calendar days after receipt of a

Purchase Order and a Notice to Proceed from the County. Successful Bidder shall reach Substantial Completion within ninety (90) calendar days after start date agreed upon and set forth in the Notice to Proceed and shall reach Final

Completion within one hundred and twenty (120) calendar days after the start date set forth in the Notice to Proceed issued by the County.

2.17. Budget

County has appropriated approximately 4,100,000 for the Work covered under this Invitation to Bid. County reserves the right to adjust this amount based on availability of funding. This is a grant funded project with Florida Department of

Transportation (FDOT) through the Small County Outreach Program (SCOP).

2.18. Bid Security

Bids must be accompanied by a Bid Security made payable to Citrus County, Florida, in an amount of five percent (5%) of the Bidder's Bid Price in the form of a certified or cashier's check or a Bid Bond BIDDER RESPONSES (Question #4).

If the Bidder is submitting a Bid Bond, it must be signed and sealed by the surety company issuing the Bond, as well as the

Bidder. The Bond must be in the form prescribed in Section 255.05, Florida Statutes. The rating of the surety company must be an A.M. Best’s Rating of A- or better. The surety company executing the Bond must be authorized to transact business in the State of Florida as surety. The Attorney in-Fact who signs the bond must file with each bond a certified and effective date copy of their Power of Attorney.

Bid Security of Successful Bidder will be retained until an Agreement has been executed and the required Payment and

Performance Bonds have been provided to County. If the Successful Bidder fails to execute an agreement and furnish the required Contract Security within the specified time after execution of an Agreement, County may annul the award and the

Bid Security of Successful Bidder will be forfeited.

County will retain the Bid Security of the other Bidders until County enters into an Agreement with Successful Bidder.

2.19. Liquidated Damages

COUNTY and BIDDER recognize that time is of the essence of this Agreement and that COUNTY will suffer financial loss if the Work is not completed within the Time Periods noted above in the Commencement and Completion of Work, or by the dates specified plus any extensions. They also recognize the delays, expense and difficulties involved in proving in a legal proceeding the actual loss suffered by COUNTY if the Work is not completed on time. Accordingly, instead of requiring any such proof, COUNTY and BIDDER agree that as liquidated damages for delay (but not as a penalty), BIDDER shall pay COUNTY the amount calculated based on FDOT Standard Specifications Road and Bridge Construction, (FY 2026-27) version found at www.blob.core.windows.net/sitefinity/docs/default-source/specifications/by-year/fy-2026-27/ebook/fy-

2026-27-ebook-compressed.pdf?sfvrsn=be872b87_2 for each day beyond the Final Completion date and the Substantial

Completion liquidated damage value shall be one-quarter (1/4) of the calculated liquidated damage value for each day beyond the Substantial Completion date and for each day that expires beyond the time specified. Sundays and legal holidays shall be excluded in determining days in default.

GOVERNING STANDARD SPECIFICATIONS: FLORIDA DEPARTMENT OF TRANSPORTATION, FY2026-27

STANDARD SPECIFICATIONS FOR ROAD AND BRIDGE CONSTRUCTION AT THE FOLLOWING WEBSITE:

http://www.fdot.gov/design/programmanagement/implemented/SpecBooks

8-10.2 Amount of Liquidated Damages: Applicable liquidated damages are the amounts established in the following schedule:

Original Contract Amount Daily Charge Per Calendar Day

$299,999 and under .....................................................$1,318

$300,000 but less than $2,000,000..............................$1,609

$2,000,000 but less than $5,000,000...........................$2,529

$5,000,000 but less than $10,000,000.........................$3,498

$10,000,000 but less than $20,000,000.......................$4,752

$20,000,000 but less than $40,000,000.......................$6,703 https://procurement.opengov.com/portal/citrusfl/projects/261230/document?section=2506451 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/specifications/by-year/fy-2026-27/ebook/fy-2026-27-ebook-compressed.pdf?sfvrsn=be872b87_2 https://fdotwww.blob.core.windows.net/sitefinity/docs/default-source/specifications/by-year/fy-2026-27/ebook/fy-2026-27-ebook-compressed.pdf?sfvrsn=be872b87_2 http://www.fdot.gov/design/programmanagement/implemented/SpecBooks

$40,000,000 and over ............... $11,171 plus 0.00005 of any amounts over $40 million (Round to nearest whole dollar)

In addition to the liquidated damages, there could be additional incidental damage paid by the SUCCESSFUL BIDDER to the COUNTY for failure to timely complete the work. These may include, but are not limited to, full or partial loss of grant funding due to late completion, delay damage settlements or awards owed by COUNTY to others, inspection and engineering services, interest and bond expense, delay penalties, fines or penalties imposed by regulatory agencies, contract damages, and professional fees (including attorneys' fees) incurred by COUNTY in connection with BIDDER's failure to timely complete the work.

2.20. Performance and Payment Bonds

If the Total Base Bid or lump sum should equal $100,000 or more, the Successful Bidder will be required to procure Payment and Performance Bonds, each in the amount of one hundred percent (100%) of their Bid plus Alternate Pricing, for the faithful performance of the Contract. After Notice of Award and execution of an Agreement, Successful Bidder shall have ten (10) calendar days to provide Performance and Payment Bonds to County or at time of Construction Meeting.

Successful Bidder will be responsible for recording Payment and Performance Bonds in the public records of Citrus

County. Once recorded, the Successful Bidder shall deliver to County a certified copy of the Bonds and a receipt from the

Clerk of Court, confirming that the Bonds have been recorded.

The bonds must be in the form prescribed in Section 255.05, Florida Statutes, with the surety’s bond number to be listed on the front page of the bond. The rating of the surety company must be A.M. Best’s Rating of A-, VI or better. The surety company executing the Bonds must be authorized to transact business in the State of Florida as surety. The Attorney in-

Fact who signs the bonds must file with each bond a certified and effective date copy of their Power of Attorney. The bonds must show the name, address and phone number of Bidder, the Surety Company and County. The bonds must indicate the Bid Number, a general description of the project, and the address where the work will take place.

2.21. Warranty

Bidderr shall warrant its Work against defects in materials, equipment, and workmanship for a minimum period of one (1) year from acceptance of the Work by County. Should any defects in materials, equipment, or workmanship appear during the warranty period, Bidder shall replace the materials or equipment, or repair or re-do the Work, immediately upon receipt of written notice from County, at no additional expense to County. Bidderr shall warrant such replaced materials or equipment, or repaired or re-done Work, for a period of one (1) year after acceptance of such by County.

2.22. Gopher Tortoise Relocation

Bidder will inspect the Project area for the presence of gopher tortoises/burrows prior to bidding and again prior to work commencing. If necessary, it shall be the Bidder’s responsibility to obtain and comply with a Standard Gopher Tortoise

Relocation Permit from the Florida Fish and Wildlife Conservation Commission, pursuant to Rules 68A-9.002, and 68A-

25.002, F.A.C. Permitting, protection, and/or relocation shall be the responsibility of the Bidder. Costs for inspection, permitting, protection, excavation of burrows, and any other associated work shall be incidental to the contract. Costs for removal and relocation of gopher tortoises shall be paid at the unit cost listed on the Bid Form. Contractor must submit a

Gopher Tortoise Inspection Report, performed by a certified inspector, to the County before starting work; the cost of this report is incidental to the contract.

2.23. TRAFFIC CONTROL AND MAINTENANCE OF TRAFFIC (MOT)

Bidder must upload the active MOT certifications for their company in the BIDDER RESPONSES (Question #10).

1. General Requirements

On-Site Representation and MOT Requirements

The Bidder must provide an individual on site during all phases of work who holds a current Intermediate or Advanced

Level Maintenance of Traffic (MOT) certification in accordance with FDOT requirements.

In addition, a representative of the Prime Contractor’s company must be physically present on the project site at all times when work is being performed, including during all subcontractor operations.

• This Prime Contractor representative does not need to be the MOT-certified individual.

• If a subcontractor provides the MOT-certified person during their operations, this is acceptable; however, the

Prime Contractor must still have its own company representative on site simultaneously.

• The Prime Contractor remains fully responsible for supervision, quality control, safety oversight, and contract compliance for all work performed, whether by its own forces or by subcontractors.

Failure to submit all required FDOT Certificates of Qualification, FDOT Form 700-010-36 (if applicable), and all associated supporting documentation with the Bid will render the Bid non-responsive.

2. Work Hours

2.1 Standard Hours

Work within the roadway must be limited to:

7:00 AM to Sunset Monday through Friday (except County-recognized holidays)

2.2 Weekend Work

Weekend work is allowed with 72-hour written notice and County approval.

2.3 Night Work

Night work (from Sunset to 10:00 PM) is permitted only when:

• The Contractor provides 72-hour written notice,

• PCMS signs announce night work 72 hours in advance,

• FDOT-compliant illumination is provided,

• All work ceases and travel lanes opened by 10:00 PM per County Ordinance.

3. ADDITIONAL INFORMATION

3.1. Signing of the Agreement

When County gives a Notice of Intent to Award to the Successful Bidder, it will be accompanied by an unsigned

Agreement. Within ten (10) calendar days thereafter the Successful Bidder shall execute and deliver to the County the Agreement, along with a certificate of insurance that shows policies, limits, and other conditions in compliance with that outlined in the Invitation to Bid. Upon award and execution of the Agreement by the County, one certified copy of the Agreement shall be delivered to the Successful Bidder.

3.2. Responsiveness of the Bid and Disqualification

A responsive Bid is one that complies with and conforms to the requirements of this Invitation to Bid. A Bid requiring changes to any portion of this Invitation to Bid may be considered non-responsive. A Bid that fails to comply with the criteria outlined in this Invitation to Bid may be deemed non-responsive.

A Bid may be rejected if found to be conditional, irregular, incomplete or not in conformance with the requirements and instructions contained herein, such as, but not limited to: (1) failure to strictly comply with and satisfactorily address the prerequisite criteria, (2) failure to provide the required forms or other documentation, (3) incomplete, indefinite or ambiguous language, and (4) improper and/or undated signatures.

Other conditions which shall cause rejection of the Bid, include, but are not limited to: (1) an individual firm, partnership, corporation or combination thereof, under the same or different names submitting (as the Bidder) more than one Bid, (2) evidence of collusion among Bidders, (3) obvious lack of experience or expertise to perform the Work, (4) failure to perform or meet financial obligations for previous contracts with the County, (5) falsification of any form required by the County, or

(6) not having valid and appropriate local, state or federal certifications and/or licenses necessary to perform the Work.

County may conduct such investigations as County deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of the Bidder and their proposed subcontractors. County reserves the right to seek clarifications or request any information deemed necessary for proper evaluation of Bids from all Bidders.

3.3. List of Bidders

A list of Bidders, along with their total base bid pricing from the Public Bid Opening, will be posted on OpenGov, VendorLink and Demand Star® within ten (10) days after the Public Opening date. The list of Bidders can also be obtained by contacting the Contact Person. County will not provide a list of Bidders by telephone.

3.4. Examination of Bid Documents and Project Site

It is the responsibility of the Bidder to (1) examine the Bid Documents thoroughly, (2) visit the project site to become familiar with local conditions that may affect cost, progress, or performance of the Work, (3) consider Federal, State and Local Laws and Regulations that may affect cost, progress, or performance of the Work, (4) study and carefully correlate Bidder's observations with the Bid Documents, and (5) notify the Contact Person of all conflicts, errors or discrepancies in the Bid

Documents prior to submitting a formal Bid.

If reports of explorations and tests of subsurface conditions at the project site are conveyed to Bidder by County, Bidder may rely upon the accuracy of the technical data contained in such reports but not upon non-technical data, interpretations or opinions contained therein or for the completeness thereof for the purposes of bidding or performance of the Work.

The lands upon which the Work is to be performed, rights-of-way and easements for access thereto and other lands designated for use by Bidder in performing the Work are identified in the Bid Documents. All additional lands and access thereto required for temporary construction facilities or storage of materials and equipment are to be provided by

Bidder. Easement for permanent structures or permanent changes in existing structures is to be obtained and paid for by

County unless otherwise provided in the Bid Documents.

Before submitting a Bid, it shall be the Bidder's responsibility to request from County or to obtain on their own any additional information and/or data which the Bidder deems necessary for preparing their Bid so as to be informed of anything that may affect the cost, progress, or performance of the Work in accordance with the time, price and other terms and conditions noted in the Bid Documents.

The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with all of the requirements of this Article, that without exception their Bid is premised upon performing the Work required by the Bid

Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Bid Documents, and that the Bid Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions for performance of Work.

3.5. Modification / Withdrawal of Bid

Bidders have the right to modify or withdraw their Bid without cause or liability whatsoever at any time prior to the Bid submittal due date and time. Such requests must be made to County in writing.

Modified or withdrawn Bids may be resubmitted in accordance with the instructions in this Invitation to Bid up to the Bid submittal due date and time. If applicable, any changes in pricing shall be so worded as not to reveal the pricing that was noted in the original Bid.

3.6. Tie Bids

Should there result in a tie Bid between two or more Bidders, County shall initiate the following actions:

• Draw lots or flip a coin, or

• Reject all Bids and re-solicit the service.

3.7. Split Bids

When in the best interest of the County, an award of a Bid may be made on the basis of each item, or group of items, to the lowest, most responsive and responsible Bidders whose Bid meets the requirements of this Invitation to Bid. County reserves the option to award to one or more qualified Bidders.

3.8. Less Than Two Bids Received

If less than two Bids are received, County may negotiate the best terms and conditions with that Bidder or reject the Bid and re-solicit the Work.

3.9. Next Low Bidder

In the event of default by the Awarded Bidder, County reserves the right to utilize the next lowest Bidder as the new Awarded

Bidder. In the event of this occurrence, the next lowest Bidder, if it wishes to accept the award, shall be required to provide the bid items at the prices as contained in its bid for the Work noted in this Invitation to Bid.

3.10. Workforce Labor

County believes that the hiring of workforce labor by contractors to whom County awards contracts to, should, to the maximum extent, be citizens within its boundaries that are unemployed or seeking work for the first time. To that extent, County has agreed to notify CareerSource CLM of all awards involving construction and other types of services. CareerSource CLM is a local business-led organization that plans and coordinates quality employment and training services for businesses and individual career seekers in Citrus County.