SLUDGE_Attach_1_RFQ.pdf

24 June 2026

ATTACHMENT 1

Request for Quote (RFQ)

Sludge Removal Scott AFB, IL

The 375th Contracting Squadron (PKB1) at Scott AFB, IL is contemplating an award for the removal and disposal of anaerobically digested liquid sludge from the Wastewater Treatment Plant at Scott AFB, IL. The anticipated period of performance is a one-year base period starting 01 October 2026, with four (4) one-year options and a potential six-month extension. The government intends to issue an award to the responsible offeror who provides an offer meeting the requirements of the acquisition on a Lowest Price Technically Acceptable (LPTA) basis.

This is a commercial purchase using Federal Acquisition Regulation (RFO) Part 12. The following information, as required per RFO 12.202(b)(1) applies:

(i) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

Solicitation number is FA440726QTW14 issued as a Request for Quotation (RFQ).

The solicitation document, incorporated provisions, and clauses are those in effect through the Federal Acquisition Circular 2026-01, effective 13 Mar 2026, and the Defense Federal Acquisition Regulation Supplement DFARS Publication Effective 27 May 2026 Edition.

This acquisition is being solicited as a 100% Small Business Set Aside under North American Industry Classification System (NAICS) code 562991, Septic Tank and Related Services. The small business size standard is $9.0 Million. The Product Service Code (PSC) is Z1PD, Maintenance of Waste Treatment and Storage Facilities. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

(ii) Contract Line Item Number(s) CLINS:

CLIN Description Unit of Measure

Quantity

0001 Sludge Removal/Disposal

Gal 600,000

1001 Sludge Removal/Disposal

Gal 600,000 https://www.google.com/url?q=http%3A%2F%2Fwww.acquisition.gov

(iii) Description of requirements:

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the removal and disposal of anaerobically digested liquid sludge from the Wastewater Treatment Plant at Scott Air Force Base, IL.

Sludge removal shall be required up to four times per year, disposing of an estimated total of 600,000 gallons of liquid sludge annually. All removal and disposal operations must be conducted strictly in accordance with Illinois Environmental Protection Agency (IEPA) land application disposal methods, as well as all applicable federal, state, and local environmental regulations.

Please see Attachment 1 – Statement of Work for complete details.

(iv) Delivery / Period of Performance and Acceptance:

The anticipated Period of Performance (PoP) is a one-year base period starting 01 October 2026, with four (4) one-year option periods and a potential six-month extension. Services shall be performed at the Scott AFB Wastewater Treatment Plant, IL. Inspection and acceptance of all services will be completed by the designated Government representative or Contracting Officer's Representative (COR) at the location.

(v) Solicitation Provisions

RFO 52.212-2 Evaluation-Commercial Products and Commercial Services

(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

The Government will organize the quotes based on the price from lowest to highest and will evaluate the technical approach of the two lowest priced offerors first. An offer will be considered "Technically Acceptable" if it demonstrates the ability to meet all requirements of the Statement of Work (SOW), including all required Illinois Environmental Protection Agency (IEPA) permits and disposal methods. If the two lowest priced offerors are technically acceptable, then the lowest offer represents the best value for the Government, the evaluation process ceases at this point. If

2001 Sludge Removal/Disposal

Gal 600,000

3001 Sludge Removal/Disposal

Gal 600,000

4001 Sludge Removal/Disposal

Gal 600,000 one of the offerors is technically unacceptable, then the next lowest offeror will have their technical approach evaluated, and this will continue until the government has two technically acceptable offerors or runs out of offers to evaluate. At that point, an award shall be made to the lowest priced technically acceptable offeror without further consideration to any other offers.

The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the contracting officer and the contractors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to the IN will be considered in making the award selection decision. Interchanges may be conducted with one, some, or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this

RFQ.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. For the purposes of evaluating the potential six-month extension of services (RFO 52.217-8), the Government will evaluate the option to extend services by adding one-half of the final option period price to the offeror's total price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(vi) Contract Clauses

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.201-9101 Ombudsman (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lisa Gross, 510 POW/MIA Drive, Scott AFB IL 62225-5022, 618-779-0267, lisa.gross@us.af.mil of AFICC/KM. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

The following DAFFARS Clause is incorporated by full text:

DAFFARS 5352.242-9000 Contractor Access to Air Force Installations

(JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and a unexpired state-certified REAL ID or an unexpired US passport to obtain a visitors pass/vehicle pass.

mailto:lisa.gross@us.af.mil

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting. Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time.

To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

(vii) Date and Time for Receipt of Quote and Point of Contact

Offer Due Date: Offers (Quote and Technical Plan) are due to Tymera Washington and Erica Bratton No Later Than (NLT) 2:00 pm CST on 09 July 2026 via email to: tymera.washington@us.af.mil and erica.bratton@us.af.mil

Questions are due NLT 12:00 pm CST on 02 July 2026 via email to Tymera Washington and Erica Bratton.

Site Visit (Highly Recommended): A site visit will be conducted on 30 June 2026 @ 9:00 AM.

Vendors interested in seeing the site are instructed to meet outside 201 E. Winters St. Bldg. 50 on Scott AFB, IL. and from there we will drive to the location of this project/requirement. For getting access to the base, please email erica.bratton@us.af.mil your first and last name to us on 29 June 2026 @ 12:00 PM. From that point, we will submit your pass to the Visitor Center which you’ll be able to pick up the day of the site visit.

mailto:tymera.washington@us.af.mil mailto:erica.bratton@us.af.mil

Interested parties with questions by phone will be directed to ask questions in writing to the email address listed above.

(viii) Other Additional Information Required

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. Contractor Name: _______________________________________________________

2. Contractor Address: _____________________________________________________

3. Point of Contact: ________________________________________________________

4. Phone Number: __________________________________________________________

5. Email Address: __________________________________________________________

6. UEI Number:___________________________________________________________

7. CAGE Code: ______________________________________________________________

8. Business Type (i.e. Small, Women-Owned, SDVOSB, etc.): ________________________

9. Quote Number: _______________________________________

10. Quote Expiration Date: _______________________________________

11. Proposed Payment Terms or Discount (i.e, Net 30): _______________________________

12. Delivery Date: _________________

13. FOB: Destination

14. Technical Plan: The contractor shall provide a comprehensive plan detailing the methodology and timeline for executing all required tasks. This plan must be limited to a maximum of one page.

Attachment List:

Attachment 1- RFQ Attachment 2 - SOW Attachment 3 - Pricing Sheet Attachment 4 - Clauses Attachment 5 - Site Visit Info Attachment 6 - Permit Info

Attachment List: