Soliciation for Lease Proposal.pdf

FOR OFFICIAL USE ONLY

Solicitation for Lease Proposals

(SLP)

SLP # 2024-001

THE UNITED STATES

GOVERNMENT

HAS A REQUIREMENT FOR A MINIMUM OF 900

USABLE SQUARE FEET OF ENCLOSED

CLIMATE-CONTROLLED STORAGE SPACE IN

THE HONOLULU, HAWAII AREA

TABLE OF CONTENTS

1.0 Project Summary

1.1 General Provisions

1.2 Lease Authority

1.3 Project Overview / General Requirements

1.4 Amount, Location, and Type of Space

1.5 Sequence of Events to Lease

1.6 Lease Term

1.7 Site Security and Minimum Requirements for Work at the Facility

2.0 Submission Requirements and Technical Evaluation Factors

2.1 Overview of Evaluation and Selection Process

2.2 Description of Evaluation Factors

3.0 Offeror Submissions

3.1 Clarifications

3.2 Submission Requirements

3.3 Written Submission Requirements

3.4 Review of Offers and Award

3.5 Non Publicity / Security

3.6 Notifications

4.0 Documents Referenced within or Related to the SLP

4.1 Attachments

The Following Documents are attached and are made a part of this SLP

1. U.S. Army Corps of Engineers Lease Document and General Clauses

2. Offeror’s Financial Terms Summary Worksheet

3. Offeror’s General Building Information Summary Worksheet

SLP# 2024-001

1.0 PROPOSED PROJECT SUMMARY

1.1 General provisions

A. Unless otherwise noted, all obligations and references to “provide” and “install” shall be the sole responsibility of the Offeror/Lessor.

B. All references made to “number of days” in this SLP shall mean calendar days not work days.

C. Unless otherwise noted, all references in this SLP to square feet shall mean Usable Square Feet (USF).

D. “Offeror” and “Lessor” are used interchangeably throughout this SLP.

E. Unless otherwise noted, “Facility” shall mean the site and all improvements thereupon (such as the Building, parking, internal roads, fences, etc.).

1.2 Lease Authority

A. The United States Government may enter into a lease using the authorities and subject to limitations and provisions of 10 U.S.C. 2661.

B. This SLP and award of Lease is subject to the following:

1. Subject to adequate appropriations being made available for Lease costs;

2. Government Convenience. This SLP may be withdrawn or cancelled at any time at the convenience of the Government;

3. Offeror’s acceptance and agreement to terms and conditions of USACE Lease;

Any proposed changes to the Government’s Lease, as a condition of or in conjunction with the Offeror’s proposal, may result in Offeror being deemed nonresponsive to the solicitation;

4. Approval of Office of Management and Budget (OMB) Prospectus reporting if required;

5. Lease scores as “Operating” in accordance with OMB Circular A-11 (2016);

6. Building Ownership is restricted to U.S. Companies;

7. Successful Offeror will be required to register in the System for Award Management (SAM) central contractor registration site via www.sam.gov

8. Other criteria as included within the SLP.

(See, Attachment 1 for standard USACE Lease terms and conditions).

http://www.sam.gov/

1.3 Project Overview / General Requirements

The U.S. Army Pacific G2 (“USARPAC”) is interested in leasing storage space with the listed requirements.

A. Offeror proposals must be valid through 31 August 2024.

B. A statement indicating whether or not the property is in a 100-year flood plain.

C. A copy of the legal description of the property.

D. Proof of Ownership.

E. Exerior maintenance (including HVAC maintenance) in accordance with the lease attachement (Enclosure 1).

F. Offeror is requested to waive restoration upon lease termination of tenant improvements installed under the terms of the lease.

G. Offer must be signed by the same individual who is authorized to sign the lease.

1.4 Amount, Location, Conditions and Type of Space

A. The storage space must be at least 900 usable square feet.

B. The storage space needs to be enclosed and climate controlled.

C. The location must be within a (3) mile radius of Fort Shafter.

D. USARPAC G2 personnel must have access to the storage space from 6:00 A.M. to 10:00

P.M., Monday through Friday.

E. The facility should be able to accommodate a flat bed cart/dolly transporting equipment to and from the storage lease space from the vehicle parking area.

1.5 Sequence of Events to Lease and Written Notification

A. The purpose of this procurement is to select the most qualified Offeror in conformance with the SLP using the Evaluation Factors outlined herein. The Government will issue a written notice to the successful Offeror, and upon receipt of all necessary approvals the Government will begin to finalize a lease agreement for the required space.

B. The written notice will include the following:

1. Statement of Government’s intent to award a lease subject to any remaining prerequisites and necessary approvals.

2. Lessor’s acknowledgement of acceptance of the form and terms and conditions of the USACE Lease.

3. Reference to the forms, Attachments, and Exhibits anticipated being included in the Lease; The Offeror may assume that the Lease will include all the Attachments and Exhibits (modified as required) used by USACE as further outlined herein and shown in the attached Lease template.

C. Lease Acquisition Project Planning Calendar

Note: all dates are approximate and subject to change at the discretion of the Government.

Action Date(s) Notes Request for Lease Proposals Issued 04/03/2024

Deadline for response to SLP 04/12/2024 Proposal submission to USACE POH by COB (1700

EDT)

Notification of Award or non- Award to all Offerors 05/03/2024 via email

Lease Execution 08/31/2024

1.6 Lease Term

A. Subject to compliance with OMB lease scoring rules, the lease term shall be for a one year base term plus four (4) one year option renewal terms, as set forth below:

This lease shall be for a one year base term plus four one year option renewal terms. The lease will be renewed from year to year for four (4) additional one (1) year periods, for a total of five (5) one (1) year periods, provided that the Government gives the Lessor ninety (30) days written notice and provided further that adequate appropriations are available from year to year for the payment of rentals. The Government shall have no further liability for the period following the effective date of termination.

1. Rental shall be structured as a Triple Net (NNN) Lease. Rent shall be composed of “Base

Rent” and “Additional Rent” for O&M Expenses.

B. A flat rental rate for the entire-year term is preferred.

C. All sites must be able to meet the requirements set out in the Unified Facilities Criteria (UFC 4-010-01, revised 07-30-2022) as applied along with the Army Regulation AR 190-51:

https://milreg.com/File.aspx?id=134.

1.7 Site Security and Minimum Requirements for Work at the Facility (As required)

A. The facility is required to have closed circuit television.

B. The facility is required to have unique password protected entry.

C. Locks should be 5200 or higher rated.

D. Roll up doors must be made of metal material.

E. Offeror must comply with Specific Security provisions as shown in Lease.

https://milreg.com/File.aspx?id=134

F. All workers performing construction/fit-up services within the subject lease space must be legal residents of the United States.

G. All workers performing services for the Government in the subject lease space upon

BOD and occupancy by the Government’s using Agency:

1. Must be U.S. Citizens.

2. Must pass a fingerprint-based check of state and national arrests and fugitive files in order to be granted access.

2.0 SUBMISSION REQUIREMENTS AND TECHNICAL EVALUATION FACTORS

2.1 Overview of Evaluation and Selection Process

A. This procurement and evaluation process and factors herein reflect a Source Selection Plan (“SSP”) approved by the Government’s Source Selection Authority (“SSA”) for this procurement. This SSP defines the Government’s approach for selecting a qualified lease facility and Lessor to provide and maintain a facility via a leasehold arrangement with the Government. It serves to ensure a thorough, fair, equitable, and unbiased evaluation of each Offeror’s proposal is conducted. Only the evaluation factors listed herein will be used in the evaluation of the Offer.

B. Realty Specialists or other authorized representative will conduct negotiations on behalf of the Government. Oral or written negotiations will be conducted with offerors that are within the competitive range. The competitive range, which will be established by the Realty Specialist, will be based on lease costs and other award factors stated in this solicitation.

All offerors will be included that have a reasonable chance of being selected for award.

Negotiations are considered closed at the due date and time of best and final offers.

C. The Government will award to the responsible Offeror whose proposal represents the lowest Net Present Value (NPV) cost per Usable Square Foot (USF) (defined as the cumulative NPV of the five (5) year cost of Rent, inclusive of Base rent, the additional rental costs for Real Estate Taxes, Insurance and Administrative/Property Management Fees divided by the USF of the proposed facility) to the Government for a building(s) that are technically acceptable. The Government will issue a written notice to the selected offeror, and begin to finalize a lease. Upon receipt of all necessary approvals the Offeror and Government will execute the lease(s) agreement for the required space(s). If agreement on D. the lease cannot be reached, the Contracting Officer will authorize the Government’s Realty Specialist to begin finalizing a lease with the next lowest cost, technically acceptable Offeror. All actions will be reviewed and approved by the Government’s Real Estate Contracting Officer.

2.2 Description of Evaluation Factors

The evaluation factors to determine acceptability are as follows:

A. Technical

Factor 1 Space; the space must be approximately 900 SF of enclosed climate controlled storage space. The building should have the following: closed circuit television for security. Unique password entry. Locks that are rated 5200 series. Roll up metal doors. Space necessary to transport equipment on a flat bed cart/dolly from the vehicle parking area to the storage space. This factor will be evaluated as either Acceptable or Unacceptable. Proposals received for space which do not meet this requirement will not be evaluated and will not receive any further consideration for this SLP. (ACCEPTABLE/UNACCEPTABLE Factor)

Factor 2 Location; the location of the storage space should be within a radius of three (3) miles of Fort Shafter, Honolulu CDP, Hawaii 96858. Proposals received for space which do not meet this requirement will not be evaluated and will not receive any further consideration for this SLP.

(ACCEPTABLE/UNACCEPTABLE Factor)

Factor 3 Access; The Offeror shall propose space that will be accessible at the least from 6:00 A.M. to 10:00 P.M., Monday through Friday. Proposals received for space which do not meet this requirement will not be evaluated and will not receive any further consideration for this SLP.

(ACCEPTABLE/UNACCEPTABLE Factor)

B. Cost

Factor 1 Cost to Government; Cost to Government for each proposal will be the total NPV cost per usable square foot (USF) calculated as follows:

1. Total Base Rent for a 5 year period net of any additional rental abatement beyond

BOD.

2. Plus the total of select O&M Costs for same period (separately reimbursable Real Estate Taxes, Insurance and Management Fees).

3. The NPV shall be calculated as the sum of 1 and 2 above utilizing the discount factor as prescribed by OMB Circular No. A-11 (Aug. 2023) Appendix B – Budgetary Treatment of Lease-Purchases and Leases of Capital Assets).

3. The total NPV cost per USF shall be calculated as the total NPV determined in 3 above divided by the USF.

3.0 SUBMISSION REQUIREMENTS

3.1 Request For Information (RFI)

Questions pertaining to the SLP shall be directed to Ryan Namaka, Realty Specialist Email: Ryan.H.Namaka@usace.army.mil Phone: 808 835-4065 14500 Carrie-Ann Chee, Lead Realty Specialist Email: Carrieann.H.Chee@usace.army.mil

Written RFI answers shall be provided to all parties.

3.2 Submission Requirements

A. All Offers shall be in writing and submitted as follows:

• I. Technical Proposal (Do not include Rent or other economic factors.)

• II. Cost Proposal

1. Offers shall be due no later than 1700 EDT on 12 April 2024.

2. Submissions shall be delivered by email to Carrieann.H.Chee@usace.army.mil or Fax to 808 438-3701 (Cover page with attention to Ryan Namaka). Faxed offers or offers sent by email attachment are acceptable provided that: 1) an original copy is placed in the mail or hand-carried within 24 hours of the due date; and 2) the fax or email sender confirms immediately by telephone that the fax or email was properly sent.

3. Offers should arrive at the address below no later than 11:00 A.M. HST on the due date.

US Army Corps of Engineers Real Estate Division Attention: Ryan Namaka / Carrie-Ann Chee Bldg 230 Fort Shafter, Hi 96858-5440

B. This procurement shall be administered through the U.S. Army Corps of Engineers, Real Estate Division-Honolulu.

mailto:Ryan.H.Namaka@usace.army.mil mailto:Carrieann.H.Chee@usace.army.mil

3.3 Written Proposal Requirements

A. Offeror shall submit a Technical Proposal to include the following:

1. Offeror’s official Letter form Proposal responding to the Techincal Factors listed in section 2.2.A and summarizing any additional technical terms conditions, exclusions, etc. (Do not include Rent, or other economic factors.)

2. Commercial listing/property information sheet or brochure to include the Plat and Legal Description of the facility.

3. Telephone and email contact information for Leasing Representative and other Key project team members.

4. Other Required Technical Submissions:

• Offeror shall provide a floor plan for the proposed climate controlled storage space.

• Offeror shall submit a map showing the location of the proposed building space within three (3) miles of Fort Shafter.

• Offeror shall provide building tenant list, including any subtenants.

• Offeror shall indicate whether the leased space will have the capability of being supported by back-up power.

B. Cost Proposal Submission:

1. Letter summarizing economic terms, conditions, exclusions, etc. Proposal must affirm and expressly state that the terms of the offer are in effect through 31 August 2024.

2. Government’s Financial Terms Summary Worksheet (completed).

3.4 Review of Offers and Award

A. The Government will review all offers received in accordance with the schedule for submission of offers. The Government will contact Offerors individually if any clarification is required on the Offeror’s submission package.

B. The Government will award to the Offeror whose proposal represents the lowest cost, technically acceptable offer to the Government on the basis of the Technical and Cost evaluation factors.

C. All proposals must be received complete by the established deadline.

After the conclusion of negotiations, the Realty Specialist will prepare and forward to the successful offeror a proposal lease package that shall consis of the following:

1. U.S. Government Lease for Real Property

2. Lease Attachements

3. The pertinent provisions of the offer

4. The pertinent provisions of this Solicitation for offers

3.5 Non Publicity / Security

It is a material condition of this agreement that the Lessor and its subcontractors shall comply with the security requirements of the Lease, and shall not use or allow to be used with the Lessor’s knowledge any aspect of the Lease for publicity or advertisement.

3.6 Notifications

USACE will notify the successful and unsuccessful Offerors via email.

4.0 Documents Referenced within or Related to the SLP

4.1 Attachments

A. The following documents are attached and are made a part of this SLP:

1. U.S. Army Corps of Engineers (USACE) Lease Document and General

Clauses

2. Offeror’s Financial Terms Summary Worksheet

3. Offeror’s General Building Information Summary Worksheet

End of SLP