Procurement Division 707 Third Street, 2nd Floor, MS #2-202 West Sacramento, CA 95605-2811

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

State of California

SOFTWARE LICENSING PROGRAM (SLP) AGREEMENT

Contractor:

Contract Number:

SLP Contract Term:

Contract Base:

Vivid GovTech

SLP-26-70-0448E

02/06/2026 through 05/21/2026 DocuSign Offer Number DOCUSIGN-SLP-21

This contract is available for use by State of California departments and any city, county, special district, educational agency, local government body or corporation empowered to expend public funds. While the state makes this contract available, each local agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.

The SLP Contractor is required to provide all SLP contract terms and conditions with the list of products, services and prices.

Terms and conditions listed below are hereby incorporated by reference and made a part of this SLP Agreement as if attached herein and shall apply to the purchase of goods or services made under this Participating Agreement. Contractor non-compliance with the requirements of this contract may result in contract termination.

By signing below, Contractor agrees to the Informational Technology - General Provisions (Non-Cloud Goods and Services and Cloud Computing Services) dated February 20, 2025, and all other provisions included herein.

1) Information Technology – General Provisions - Non-Cloud Goods & Services, DGS PD 403-ITGP (Non-Cloud), effective 02/20/2025

2) Information Technology - General Provisions Cloud - Computing Services, DGS PD 402-ITGP (Cloud). effective 02/20/2025

For State of CA:

Stephanne Lim Manager Multiple Award Programs Section Procurement Division Department of General Services

Date

For Contractor:

Signature

Printed Title

Printed Name

Company Name

Date

Managing Member

Eduardo Parra

Vivid GovTech

01/28/2026

For https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-NonCloud-DGS-PD-403ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf https://www.dgs.ca.gov/-/media/Divisions/PD/Acquisitions/Solicitation-Document-Attachments/IT-General-Provisions-Cloud-DGS-PD-402ITGP-Revised-02202025.pdf

SOFTWARE LICENSING PROGRAM (SLP)

VIVID GOVTECH

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CONTRACTOR PROVIDES COPY OF

THE CONTRACT AND SUPPLEMENTS

The SLP Contractors are required to provide the entire contract that consists of the following:

• SLP Cover sheet with signatures from the DGS Procurement Division Deputy Director or designee and Contractor.

• Ordering instructions.

• Std. 204 Payee Data Record.

• SLP Contract terms and conditions (General provisions).

• Software License Agreement pricing.

• Supplements, if applicable

CONTRACTOR QUARTERLY REPORTS

SLP Contractors are required to submit a detailed SLP Business Activity Report on a quarterly basis to the SLP Unit.

SLP Quarterly Business Activity Reports are due to the SLP Unit within two weeks after the end of each quarter as shown below:

Quarter Reporting Period Due Date

Quarter 1 Jan 1 to Mar 31 Due Apr 15

Quarter 2 Apr 1 to Jun 30 Due Jul 15

Quarter 3 Jul 1 to Sep 30 Due Oct 15

Quarter 4 Oct 1 to Dec 31 Due Jan 15

This report shall be emailed to the SLP Unit general e-mail:

SLP@DGS.CA.GOV

Alternatively, this report can be mailed to:

Department of General Services Procurement Division – SLP Unit Attention: Quarterly Report Processing 707 Third Street, MS #2-202 West Sacramento, CA 95605

Reports that include paper checks for quarterly incentive fees must be mailed and shall not be emailed.

For the full instructions on completing and submitting SLP Quarterly Business Activity Reports, reference “ATTACHMENT A” of this agreement.

Important things to remember regarding SLP Quarterly Business Activity Reports:

• A report is required for each SLP, each quarter, even when no new purchase orders are received in the quarter.

• A separate report is required for each SLP agreement.

• Each purchase order must be reported only once in the quarter identified by the purchase order date, regardless of when the services were performed, the products were delivered, the invoice was sent, or the payment was received.

• Purchase orders from State and local government agencies must be separated on the report, as shown in the instructions.

• Any report that does not follow the required format or excludes required information will be deemed incomplete and returned to the SLP contractor for corrections.

• Taxes and freight must not be included in the report.

• New SLP agreements, renewals, and amendments will be approved only if the SLP contractor has submitted all required quarterly reports and incentive fees.

• A quarterly report is required even when there is no activity.

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CONTRACTOR QUARTERLY

INCENTIVE FEES

All SLP contractors, including certified Small Businesses and Disabled Veteran Business Enterprises, will be required to pay incentive fees for all orders placed by local government agencies. See the current incentive fees in the DGS Price Book (https://www.dgs.ca.gov/OFS/Price- Book).

A local government agency is any city, county, district, or other local governmental body, including the California State University (CSU) and University of California (UC) systems, K-12 public schools and community colleges empowered to expend public funds.

Local incentive fee payments may be made with a paper check, electronic check or credit card.

Contractor may make an electronic check or credit card payment through the LPA Payment Portal (https://www.dgs.ca.gov/PD/Services/Page -Content/Procurement-Division-Services- List-Folder/Access-LPA-Payment-Portal).

If payment is made with a paper check, the check shall be made payable to the Department of General Services, SLP Unit, and must be mailed to the SLP Unit along with the applicable Quarterly Report.

See the provision in this SLP entitled “Contractor Quarterly Report Process” for information on when and where to send these checks and reports.

CONTRACTOR INVOICES

Unless otherwise stipulated, the contractor must send their invoices to the department address set forth in the purchase order.

Invoices shall be submitted in triplicate and shall include the following:

• Contract number

• Agency purchase order number

• State Agency Bill Code

• Line item number

• Unit price

• Extended line item price

• Invoice total

State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable. The company name on the SLP contract, purchase order and invoice must match or the State Controller’s Office will not approve payment.

CONTRACTOR OWNERSHIP

INFORMATION

Vivid GovTech is a certified small business enterprise. Their Office of Small Business and DVBE Services (OSDS) certification number is #2043650.

The current expiration date for this company’s certification should be verified at: CaleProcure (https://caleprocure.ca.gov/ pages/index.aspx) or by contacting the Office of Small Business and DVBE Services at (916) 375-4940. Note that some companies have been assigned a new certification number, so use the company name and/or certification number when checking status on-line.

AGENCY NON-COMPLIANCE

Agency non-compliance with the requirements of this contract may result in the loss of delegated purchasing authority to use the SLP.

PLEASE REQUEST A COPY OF ALL

CONTRACT TERMS AND CONDITIONS

FROM THE CONTRACTOR, IF NOT

PROVIDED INITIALLY.

https://www.dgs.ca.gov/OFS/Price-Book https://www.dgs.ca.gov/OFS/Price-Book https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Access-LPA-Payment-Portal https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Access-LPA-Payment-Portal https://caleprocure.ca.gov/pages/index.aspx https://caleprocure.ca.gov/pages/index.aspx

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AVAILABLE PRODUCTS AND/OR

SERVICES

This contract may provide for the purchase and warranty of software, software maintenance, technical support, training, installation, software as a service, and implementation services.

Only products and services that are proprietary to the manufacturer listed below are available within the scope of this contract:

• DocuSign

UNAVAILABLE PRODUCTS AND/OR

SERVICES

The following products and/or services are not available under this contract:

• STANDALONE HARDWARE

• CONSULTING

• TELECOMMUNICATION PRODUCTS

• CLOUD: IAAS/PAAS

Notice to State Agencies: Software appliances/hardware products offered under the Software Publisher’s pricelist are NOT available under the Software Licensing Program (SLP) if the same type of software appliance/hardware products are currently available under any mandatory Statewide Contract. State agencies who want to purchase a software appliance/hardware product type, other than what is available through a mandatory Statewide Contract must submit an exemption request to the mandatory Statewide Contract Administrator. For more information and the required justification forms regarding the exemption process, please refer to the following website:

https://www.dgs.ca.gov/PD/Services/Page- Content/Procurement-Division-Services-

List-Folder/Request-an-IT-Hardware- Contract-Exemption. This restriction does not apply to local governmental agencies.

INSTALLATION SERVICES

• Installation Services can only be purchased when they are in support of software purchased under this SLP contract.

• Installation Services must not exceed the total cost of the software.

IMPLEMENTATION SERVICES

Before procuring Implementation Services, state departments should conduct an analysis and use their own due diligence to determine if these services are the most cost effective solution that meets their business needs and security requirements.

Requirements

• State departments must complete a Statement of Work (SOW) for all Implementation services.

• Job titles/categories are limited to those identified in the SLP price list.

• Hourly rates must not exceed those identified in the SLP price list.

• Implementation services can only be purchased when they are in support of software purchased under the SLP.

• Time and Material pricing must not exceed the job Title hourly rate times the number of hours to complete the job.

NOTE: Implementation Services under this contract must be paid in arrears.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-an-IT-Hardware-Contract-Exemption https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-an-IT-Hardware-Contract-Exemption https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-an-IT-Hardware-Contract-Exemption https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Request-an-IT-Hardware-Contract-Exemption

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ACQUISITION OF IAAS AND/OR PAAS

If using this SLP for the purpose of acquiring Infrastructure as a Service (IaaS) and/or Platform as a Service (PaaS), State agencies must first obtain approval to use this SLP by the California Department of Technology (CDT) in accordance with TL 23-03 (https://cdt.ca.gov/policy/technology-letters/technology-letter-23-03-2/). State agencies must document CDT’s approval and maintain in the procurement file.

Contact CDT for all questions related to the acquisition of IaaS and PaaS and TL 23-03.

SOFTWARE MAINTENANCE,

SUBSCRIPTION AND SAAS RENEWALS

Software Maintenance, Subscription and SaaS renewals shall be fixed at the agency’s prior applicable SLP rates (or lower), with a 0% uplift (no up-lift) and no additional increases, fees or charges added, for the duration of this SLP contract.

SERVICE CREDITS

Service credits are acceptable only if they meet the following requirements:

• Service credits must be used for training, certifications, or support and must never expire even when this contract term ends.

• Unused service credits can be used for other services such as training, certification, or support. Example: If $1,000 is purchased in training credits but is not fully utilized, the department may use the remainder of unused credits for certifications or support.

ISSUE PURCHASE ORDER TO

Agency purchase orders must be mailed to the following address, or e-mailed:

Vivid GovTech 3437 Hidden Ranch Loop Rocklin, CA 95765 Attn: Accounting Team

Agencies with questions regarding products and/or services may contact the contractor as follows:

Phone: (916) 842-4576 E-mail: Eduardop@vividgovtech.com

SHIPPING INSTRUCTIONS

F.O.B. (Free On Board) Destination

DELIVERY

30 days after receipt of order, or as negotiated between agency and Contractor and included in the purchase order.

AGENCY RESPONSIBILITY

Agencies must contact contractors to obtain copies of the contracts and compare them for a best value purchasing decision.

Each agency is responsible for its own contracting program and purchasing decisions, including use of the SLP program and associated outcomes.

This responsibility includes, but is not necessarily limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State’s interests, obtaining required approvals, and documenting compliance with Government Code 19130.b (3) for outsourcing services.

https://cdt.ca.gov/policy/technology-letters/technology-letter-23-03-2/ https://cdt.ca.gov/policy/technology-letters/technology-letter-23-03-2/ mailto:Eduardop@vividgovtech.com

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It is the responsibility of each agency to consult as applicable with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order.

If you do not have legal services available to you within your agency, the DGS Office of Legal Services is available to provide services on a contractual basis.

ORDER REQUIREMENTS AND

MAXIMUM ORDER LIMIT

• Unless otherwise determined by an individual ordering agency purchasing authority, no SLP order may be executed by a State agency that exceeds that agency’s purchasing authority threshold. State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasing Authority.

• Agencies must adhere to the detailed requirements in the State Contracting Manual (SCM) when using SLP contracts. The requirements for the following bullets are in the SCM, Volume 2, (for IT): If soliciting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Std. 843) in the Request for Offer. This declaration must be completed and returned by the DVBE prime contractor and/or any DVBE subcontractors. (See the SCM Volume 2, Chapter 1200)

• This is not a bid transaction, so the small business preference, DVBE participation goals, protest language, intents to award, evaluation criteria, advertising, etc., are not applicable.

• If less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers solicited did not respond with an offer.

• Assess the offers received using best value methodology, with cost as one of the criteria.

• Issue a Purchase Order to the selected contractor.

• For SLP transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases.

• Local governments set their own order limits.

SPLITTING ORDERS

Splitting orders to avoid any monetary limitations is prohibited. Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders per PCC 10329. Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited per State Administrative Manual (SAM) 4819.34.

This provision does not apply to local government agencies.

MINIMUM ORDER LIMITATION

There is no minimum dollar value limitation on orders placed under this contract.

http://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-State-Departments-with-Approved-Purchasing-Authority http://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-State-Departments-with-Approved-Purchasing-Authority http://www.dgs.ca.gov/PD/Resources/Page-Content/Procurement-Division-Resources-List-Folder/List-of-State-Departments-with-Approved-Purchasing-Authority

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ORDERING PROCEDURES

1. Order Form

State departments shall use a Contract/Delegation Purchase Order (Std. 65) for purchases and services.

Local governments shall, in lieu of the State's Purchase Order (Std. 65), use their own purchase order document.

Electronic copies of the State Standard Forms can be found at the Office of State Publishing web site:

http://www.dgs.ca.gov/osp (select Standard Forms). The site provides information on the various forms and use with the Adobe Acrobat Reader.

Beyond the Reader capabilities, Adobe Acrobat advanced features may be utilized if you have Adobe Business Tools or Adobe Acrobat 4.0 installed on your computer. Direct link to the Standard Form 65:

(http://www.osp.dgs.ca.gov/pdf/std065.p df)

2. Purchase Orders

All Ordering Agency purchase order documents executed under this SLP must contain the applicable SLP contract number as show on page 1.

a. State Departments:

Std. 65 Purchase Documents – State departments not transacting in FI$Cal must use the Purchasing Authority Purchase Order (Std. 65) for purchase execution. An electronic version of the Std. 65 is available at the DGS-PD website at http://www.dgs.ca.gov/ pd/Forms.aspx (select Standard STD Forms).

FI$Cal Purchase Documents – State departments transacting in FI$Cal will follow the FI$Cal procurement and contracting procedures.

b. Local Governmental Departments:

Local governmental agencies may use their own purchase document for purchase execution.

The agency is required to complete and distribute the order form. For services, the agency shall modify the information contained on the order to include the service period (start and end date), and the monthly cost (or other intermittent cost), and any other information pertinent to the services being provided.

The cost for each line item should be included in the order, not just system totals.

The contractor must immediately reject orders that are not accurate.

Discrepancies are to be negotiated and incorporated into the order prior to the products and services being delivered.

3. Service and Delivery after Contract Expiration

Purchase orders must be issued before the SLP contract end term expires.

Also, purchase order amendments cannot be issued to add product and software maintenance if the SLP contract end term has expired.

GENERATIVE ARTIFICIAL

INTELLIGENCE (GENAI)

State agencies must follow the required GenAI purchase procedures outlined in the State Contracting Manual (SCM) and the http://www.osp.dgs.ca.gov/pdf/std065.pdf

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California Department of Technology GenAI policies.

CONTRACT PRICES

Contract prices for products and/or services are maximums. The ordering department is encouraged to negotiate lower prices.

PRODUCT AND PRICING CHANGES

AND/OR UPDATES ARE NOT

AUTHORIZED UNTIL REVIEWED AND

APPROVED BY DGS PROCUREMENT

DIVISION SOFTWARE LICENSING

PROGRAM.

Said documents are to be sent to the Department of General Services (DGS) Procurement Division, Software Licensing Program, 707 Third Street, 2nd Floor, West Sacramento, CA 95605-2811, Attention SLP Unit.

CONTRACT EXTENSIONS

The initial term of this SLP contract is 3 years and may be extended for an additional 2-years, however an amendment must be issued prior to contract end date.

NOTE: Extensions are optional and are at the discretion of the state.

SMALL BUSINESS MUST BE

CONSIDERED

Prior to placing orders under the SLP, state departments shall, whenever practicable, first consider offers from small businesses that have established SLP contracts [GC Section 14846(b)]. NOTE: The Department of General Services auditors will request substantiation of compliance with this requirement when department files are reviewed.

SMALL BUSINESS/DVBE – TRACKING

State departments are able to claim subcontracting dollars towards their small business or DVBE goals whenever the Contractor subcontracts a commercially useful function to a certified small business or DVBE. The Contractor will provide the ordering department with the name of the small business or DVBE used and the dollar amount the ordering department can apply towards its small business or DVBE goal.

SMALL BUSINESS/DVBE -

SUBCONTRACTING

1. The amount an ordering department can claim towards achieving its small business or DVBE goals is the dollar amount of the subcontract award made by the Contractor to each small business or DVBE.

2. The Contractor will provide an ordering department with the following information at the time the order is quoted:

a. The Contractor will state that, as the prime Contractor, it shall be responsible for the overall execution of the fulfillment of the order.

b. The Contractor will indicate to the ordering department how the order meets the small business or DVBE goal, as follows:

• List the name of each company that is certified by the Office of Small Business and DVBE Certification that it intends to subcontract a commercially useful function to; and

• Include the small business or DVBE certification number of

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each company listed, and attach a copy of each certification; and

• Indicate the dollar amount of each subcontract with a small business or DVBE that may be claimed by the ordering department towards the small business or DVBE goal; and

• Indicate what commercially useful function the small business or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering department’s purchase order must be addressed to the prime Contractor, and the purchase order must reference the information provided by the prime Contractor as outlined above.

CERTIFICATION OF PAYMENT

OPTIONS - Military & Vets Code §§999.5 and 999.7(a) (SB588)

In accordance with the State Contracting Manual, Volume 2, Section 1203.1, State departments shall require the Contractor to submit a complete an accurate Prime Contractor’s Certification – DVBE Subcontracting Report (STD. 817) upon acceptance of ordered goods or services for which the Contractor committed to DVBE subcontractor participation.

Upon delivery or completion of ordered goods or services, State departments shall do the following:

• Provide proper withhold notification to prime contractors.

• Withhold $10,000 or the full amount of the final invoice if less than $10,000 pending receipt of the complete and accurate STD 817.

• Review the STD 817. If it is determined to be complete and accurate, authorize payment of the withhold.

• If the STD 817 is late or incomplete, department must send the prime contractor a cure notice allowing at least 15 days, but not more than 30 days, to meet the Certification of Payments to DVBE Subcontractors requirements.

• If the prime contractor does not comply by the identified deadline, permanently deduct the withhold.

• Retain all records for a minimum of six years.

PRODUCTIVE USE REQUIREMENTS

The customer in-use requirement applies to all procurements of information technology equipment and software, per the SCM, Volume 2, Chapter 1000, Section 1007.

Each equipment or software component must be in current operation for a paying customer and the paying customer must be external to the contractor’s organization (not owned by the contractor and not owning the contractor).

To substantiate compliance with the Productive Use Requirements, the SLP contractor must provide upon request the name and address of a customer installation and the name and telephone number of a contact person.

The elapsed time such equipment or software must have been in operation is based upon the importance of the equipment or software for system operation and its cost. The following designates product categories and the required period of time for equipment or http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std817.pdf

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software operation prior to approval of the replacement item on SLP.

Category 1 - Critical Software: Critical software is software that is required to control the overall operation of a computer system or peripheral equipment. Included in this category are operating systems, data base management systems, language interpreters, assemblers and compilers, communications software, and other essential system software.

Cost Installation Final Bid Submission

More than $100,000 8 months 6 months

$10,000 up to $100,000 4 months 3 months

Less than $10,000 1 month 1 month

Category 2 - All Information Technology Equipment and Non-Critical Software:

Information technology equipment is defined in State Administrative Manual

(SAM) § 4819.2.

Cost Installation Final Bid Submission

More than $100,000 6 months 4 months

$10,000 up to $100,000 4 months 3 months

Less than $10,000 1 month 1 month

STATE AND LOCAL GOVERNMENTS

CAN USE THE SLP

State and local government use of the SLP contracts is optional. A local government is any city, county, special district or other local governmental body or corporation, including UC, K-12 schools and community colleges, that is empowered to expend public funds. While the state makes this contract available, each local government agency should make its own determination whether the SLP is consistent with their procurement policies and regulations.

APPLICABLE CODES, POLICIES AND

GUIDELINES

All California codes, policies and guidelines are applicable. THE USE OF THE SLP

DOES NOT REDUCE OR RELIEVE

STATE DEPARTMENTS OF THEIR

RESPONSIBILITY TO MEET STATEWIDE

REQUIREMENTS REGARDING

CONTRACTING OR THE

PROCUREMENT OF GOODS OR

SERVICES. Most procurement and contract codes, policies, and guidelines are incorporated into The SLP contracts.

Notwithstanding this, there is no guarantee that “every” possible requirement that pertains to all the different and unique state processes has been included.

TERMINATION OF SLP CONTRACT

1. The State or Contractor may terminate this SLP Contract at any time upon 30 days prior notice.

2. Upon termination or other expiration of this Contract, each party will assist the other party in orderly termination of the Contract and the transfer of all assets, tangible and intangible, as may facilitate the orderly, nondisrupted business continuation of each party.

3. This provision shall not relieve the Contractor of the obligation to perform under any purchase order or other similar ordering document executed prior to the termination becoming effective.

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STATEWIDE PROCUREMENT

REQUIREMENTS

Departments must carefully review and adhere to the following Procurement Requirements, such as:

• SAM Section 4819.41 and 4832 certifications for information technology procurements and compliance with policies.

• Services may not be paid for in advance.

• Departments are required to file with the Department of Fair Employment and Housing (DFEH) a Contract Award Report Std. 16 for each order over $5,000 within 10 days of award, including supplements that exceed $5,000.

• Pursuant to Unemployment Insurance Code Section 1088.8, state and local government agencies must report to the Employment Development Department (EDD) all payments for services that equal $600 or more to independent sole proprietor contractors. See the contractor's Std. Form 204, Payee Data Record, in the SLP contract to determine sole proprietorship. All inquiries regarding this subject should be forwarded to EDD: Technical questions: 916/651-6945 or Information and forms: 916/657-0529.

• Annual small business and disabled veteran reports.

ETHNICITY/RACE/GENDER REPORTING

REQUIREMENT

Effective July 1, 2002, in accordance with Public Contract Code 10116, state departments are to capture information on ethnicity, race, and gender of business owners (not subcontractors) for all awarded contracts, including CAL-Card transactions. Each department is required to independently report this information to the Governor and the Legislature on an annual basis.

Departments are responsible for developing their own guidelines and forms for collecting and reporting this information, Contractor participation is voluntary.

PAYMENTS AND INVOICES

1. Payment Terms

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code Section 927 et. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (i) the date of acceptance of goods or performance of services; or (ii) receipt of an undisputed invoice, whichever is later.

2. Advance Payments

Advance payment is allowed for services only under limited, narrowly defined circumstances, e.g. between specific departments and certain types of non-profit organizations, or when paying another government agency (Government Code (GC) § 11256 – 11263 and 11019).

It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is included in the purchase order.

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Software warranty upgrades and extensions may also be paid for in advance, one time.

3. Payee Data Record (Std. 204)

State Agencies not transacting in FI$Cal, must obtain a copy of the Payee Data Record (Std. 204) in order to process payments. State Ordering Agencies forward a copy of the Std.

204 to their accounting office(s).

Without the Std. 204, payment may be unnecessarily delayed. State Agencies should contact the Contractor for copies of the Payee Data Record

4. DGS Administrative Fees

Orders from State Agencies:

The Department of General Services (DGS) will bill each State agency directly an administrative fee for use of SLP contracts. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS.

5. Credit Card

The Contractor does not accept the State of California credit card (CAL- Card).

FEDERAL DEBARMENT

When federal funds are being expended, the department is required to obtain (retain in file) a signed “Federal Debarment” certification from the contractor before the purchase order is issued. This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants;

responsibilities. The regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-19211).

AMERICANS WITH DISABILITY ACT

(ADA)

(See attachment B)

DGS PROCUREMENT DIVISION

CONTACT AND PHONE NUMBER

Department of General Services Procurement Division, SLP Unit 707 Third Street, 2nd Floor West Sacramento, CA 95605-2811

Phone no.: 916/375-4365 Faxination no.: 916/376-6371

Updated 1/2024

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT

Company Name:

Software Publisher:

Contract Number:

For Questions Regarding this Report:

E-mail:

Reporting Calendar Year:

Reporting Quarter: Q1 (January to March)

Q2 (April to June)

Q3 (July to September)

Q4 (October to December)

Check Here if No New Orders for This Quarter

STATE GOVERNMENT AGENCY PURCHASES

State Agency Name

Purchase Order Number

Purchase Order Date

Agency Billing Code

Total Dollars Per Purchase

Order Agency Contact Agency Address

Phone Number

Total State Agency Dollars Reported for Quarter: $

LOCAL GOVERNMENT AGENCY PURCHASES

Local Government Agency Name

Purchase Order Number

Purchase Order Date

Total Dollars Per Purchase Order

Agency Contact

Agency Address Phone

Number

Total Local Government Agency Dollars for Quarter: $

1.25% Remitted to DGS (of total Local Govt agency dollars reported for quarter): $

Total of State and Local Government Agency Dollars Reported for this Quarter: $

ATTACHMENT A

SLP QUARTERLY BUSINESS ACTIVITY REPORT

Procurement Division | State of California | California Government Operations Agency 707 3rd Street, 2ndFloor | West Sacramento, CA 95605 | t 916.375-4400

Instructions for completing the SLP Quarterly Business Activity Report.

1. Complete the top of the form with the appropriate information for your company.

2. Agency Name - Identify the State agency or Local Government agency that issued the order.

3. Purchase Order Number - Identify the purchase order number (and amendment number if applicable) on the order form. This is not your invoice number. This is the number the State agency or Local Government agency assigns to the order.

4. Purchase Order Date - Identify the date the purchase order was issued, as shown on the order. This is not the date you received, accepted, or invoiced the order.

5. Agency Billing Code - Identify the State agency billing code. This is a five-digit number identified on the upper right hand corner of the Std. 65 purchase order form.

You must identify this number on all purchases made by State of California agencies.

Billing codes are not applicable to Local Government agencies.

6. Total Dollars Per PO - Identify the total dollars of the order excluding tax and freight.

Tax must NOT be included in the quarterly report, even if the agency includes tax on the purchase order. The total dollars per order should indicate the entire purchase order amount (less tax and freight) regardless of when you invoice order, perform services, deliver product, or receive payment.

7. Agency Contact - Identify the ordering agency’s contact person on the purchase order.

8. Agency Address - Identify the ordering agency’s address on the purchase order.

9. Phone Number - Identify the phone number for the ordering agency’s contact person.

10. Total State Sales & Total Local Sales - Separately identify the total State dollars and/or Local Government agency dollars (pre-tax) for all orders placed in quarter.

11. 1.25% Remitted to DGS - Identify 1.25% of the total Local Government agency dollars reported for the quarter.

12. Grand Total - Identify the total of all State and Local Government agency dollars reported for the quarter.

Notes:

• A report is required for each SLP contract each quarter even when there are no new orders for the quarter.

• Quarterly reports are due two weeks after the end of the quarter.

Updated 2/06/2018 15

ATTACHMENT B

ADA NOTICE

Procurement Division (State Department of General Services)

AMERICANS WITH DISABILITIES ACT (ADA) COMPLIANCE

POLICY OF NONDISCRIMINATION ON THE BASIS OF DISABILITY

To meet and carry out compliance with the nondiscrimination requirements of the Americans With Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with disabilities.

For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.

IMPORTANT: TO ENSURE THAT WE CAN MEET YOUR NEED, IT IS BEST

THAT WE RECEIVE YOUR REQUEST AT LEAST 10 WORKING DAYS

BEFORE THE SCHEDULED EVENT (i.e., MEETING, CONFERENCE, WORKSHOP, etc.) OR DEADLINE DUE-DATE FOR PROCUREMENT

DOCUMENTS.

The Procurement Division TTY telephone numbers are:

Sacramento Office: (916) 376-1891 Fullerton Office: (714) 773-2093

The California Relay Service Telephone Numbers are:

Voice: 1-800-735-2922 or 1-888-877-5379 TTY: 1-800-735-2929 or 1-888-877-5378 Speech-to-Speech: 1-800-854-7784

Date2_af_date: 2/2/26