SL HS Theatre Light System RFP 4.25.pdf

SLPS Request for Proposal – High School Theater Sound System Upgrades 4.2025

REQUEST FOR PROPOSAL

2025 High School Theater Lighting System Upgrades

Spring Lake Public Schools (SLPS) is seeking proposals for High School Theater Lighting System Upgrades per specifications. Specifications are to be considered as minimums, and the general conditions, as listed, must be adhered to.

Bid Information - Proposals must be received by Bids will be due by 2:00pm, Wednesday, May 14, 2025 delivered in person with a duplicate copy or by mail in a sealed envelope/package with the wording “2025 High School Lighting System Upgrades” clearly marked on the outside of the envelope/package addressed to:

Spring Lake Public Schools Attn: Liz Boeve 345 Hammond St Spring Lake, MI 49456

SLPS will not consider or accept a bid received after the date and time specified for bid submission. Bids will be opened publicly immediately following the close of receiving bids.

Proposals and Award - The Project will utilize one (1) prime contractor. The contract for construction will be a direct contract with the Owner and executed on AIA Document A201 (1997 edition) – “Standard Form of Agreement between Owner & Contractor”. Project administration will be the responsibility of Liz Boeve.

Plans and Questions - Bidding Documents will be available on SIGMA website. All questions regarding the bidding procedures and specifications are to be directed to David Miller, Owners Representative at david@stagedirectionconsulting.com and answers will be responded to through the same means.

ADMINISTRATIVE OFFICES

345 Hammond St., Spring Lake MI 49456

(616) 846-5500 www.springlakeschools.org

Owner’s Rights - The Owner reserves the right to reject any or all proposals, and to waive informalities, irregularities, and/or errors in the bid proposals, which they feel to be in their own best interest.

In compliance with MCL 380.1267, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner and any employee of the bidder and any member of the board, or the superintendent of the school district. All bids shall also be accompanied by a sworn and notarized statement disclosing whether the bidder is an Iran Linked Business in compliance with PA 517 of 2012. The Board has stated that SLPS shall not accept a bid that does not include these sworn and notarized disclosure statements.

SLPS reserves the right to allow only Michigan Based Businesses to bid on this advertisement. Under 1984 PA 431, MCL 18.1268, our board has elected to enforce the PA as defined.

SLPS will be a place where all persons feel welcomed, have a right to be treated equitably and without prejudice, and have a responsibility to treat others the same way. SLPS is an equal opportunity institution. SLPS does not discriminate on the basis of race, creed, color, national origin, age, sex or physical/mental disability or veteran status in its educational programming, enrollment, employment or contracting.

GENERAL CONDITIONS

A. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachments, and comply with all requirements within.

B. For the purpose of assuring the School District of the quality of workmanship, materials, equipment, and service, the School Board will retain the right to qualify or disqualify bidders on the basis of available information covering their service and the suitability of the equipment/material bid for the project.

C. SLPS reserves the right to accept or reject any or all bids; and to make awards as it considers its best interest, whether low bid or not, this excludes omitting the required affidavits. SLPS may award this bid in part or whole.

D. All proposals submitted shall remain firm for a period of ninety (90) days after date of receiving bids.

E. In the case where installation is specific; installation must be complete, and all installation costs must be included.

F. The successful bidder shall, within a reasonable time after receipt of written notice, make good any defects in material or workmanship that may develop, especially during the warranty period.

G. SLPS shall not be responsible for any cost or expenses incurred by the bidder during the preparation of the bid.

H. The owner is a federally constituted government body and as such is not subject to Michigan State or Federal excise taxes.

BIDDERS RESPONSIBILITIES

Bids will be due by 2:00pm, Wednesday, May 14, 2025.

Bid proposals shall include the following documentation:

• Proposal/Bid Form

• Familial Disclosure - All bidders must provide familial disclosure in compliance with MCL

380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exits between the Owner or the employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, or chief executive officer of the public school. The District shall not accept a bid that does not include this sworn and notarized disclosure statement.

• Iran Economic Sanctions Affidavit - All bidders must comply with the Iran Economic Sanctions Act. Bidders must provide a signed copy of Iran business relationship affidavit.

• Additional documentation found necessary will be posted to SIGMA VSS as an addenda(s)

• Bid Security

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT

Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of ___________________________________ (the “Bidder”), pursuant to the compliance certification requirement provided in the Spring Lake Public Schools request for proposal for High School Theater Sound System Upgrades hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned Invitation To Bid, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of the Intermediate School District’s investigation, and reasonable attorney fees, in addition to the fine.

Moreover, any person who submitted a false certification shall be ineligible to bid on an Invitation To Bid for three (3) years from the date it is determined that the person has submitted the false certification.

Contractor:

By: _________________________________

Title: _________________________________

Date:________________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___, by

, Notary Public

_____________________County, Michigan

My Commission Expires: _______________

Acting in the County of: ________________

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

Important: This disclosure statement must be included with your bid - required by state law (P.A. 232 of 2004)

As required by Public Act 232 of 2004, all bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the

School Board or the Superintendent of SLPS.

The undersigned, the owner or authorized officer of ___________________________________________________

(the Bidder), pursuant to the familial disclosure requirement provided in the attached invitation to bid, hereby represent and warrant, except as provided below, that no familial relationships exist between the owner(s) or any employee of the company and any member of the School Board or the Superintendent of SLPS. If such a relationship exists, please explain:

BIDDER: _____________________________

By: _________________________________

Title: _______________________________

STATE OF MICHIGAN )

) ss.

COUNTY OF _______________ )

This instrument was acknowledged before me on the _____ day of ____________, 20___, by

, Notary Public

My Commission Expires: ________________

Acting in the County of: ________________

BID SPECIFICATIONS

Spring Lake Public Schools is seeking proposals from qualified vendors for the purchase and delivery of the professional lighting equipment.

OVERALL SCOPE OF WORK TO BE DONE

Spring Lake Public Schools is seeking proposals from qualified vendors for the purchase and delivery of the following professional lighting equipment. All equipment items shall be new and unused. No installation or other services are being solicited at this time.

EQUIPMENT

● Qty 19- Elation PARAGON S

● Accessories: Omega Brackets (x2), IP65 Rated Locking to Stage Pin Power Cable, Black Safety

Cable

WARRANTY

● All manufacturer’s warranty shall be provided for all components of the system. All documents for warranty shall be completed and submitted by the contractor.