Skowhegan_lawncare.pdf

This is a lawn care service solicitation issued by the State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, on behalf of the Department of Defense, Veterans and Emergency Management - Military Bureau for the Skowhegan Armory. The contract encompasses weekly lawn maintenance services for 1.7 acres, including mowing to heights between 3.5 and 5 inches during the growing season (May through October), edging, debris removal, grass clipping collection, walkway maintenance, trash pickup, fence line trimming, and winter cleanup services involving removal of fallen trees and branches. All work must be performed during facility operating hours of 7:30 a.m. to 4:00 p.m., with scheduling to be coordinated with the Program Administrator. Bidders must submit questions by January 28, 2026, at 12:00 p.m. and quotations through the State's electronic procurement system (Advantage VSS) by February 10, 2026, at 4:00 p.m. local time. The contract term runs from May 1, 2026, through April 30, 2027, with four optional one-year renewal periods extending through October 31, 2030. Evaluation will be based on monthly performance assessments using ratings of Excellent, Good, Needs Improvement, and Not Applicable, with poor performance potentially resulting in contract termination.

The incumbent vendor, York's Landscaping LLC, currently charges approximately $3,400 annually. Bidders must submit a total contract amount covering all five potential years of service using the provided RFQ Lawncare Bid Sheet. No specific set-aside designations for disadvantaged enterprises are mentioned. Contractors must comply with State of Maine Standard Terms and Conditions, submit required certifications including a Bid Cover Page and Responsible Bidder Certification, and ensure all personnel pass federal background checks and receive Department of Defense vetting. Subcontracting is limited to no more than 15 percent of contract work, with subcontractors required to carry equivalent insurance coverage. Payment will be made on a net 30 basis upon submission of accurate invoices. The State reserves the right to reject all bids if specifications are not met.