Site Visit Procedures.pdf

Site Visit Procedures Pre-Solicitation Site Visit - Leavenworth Redundant Core Project

PURPOSE

This memorandum provides instructions and requirements for prospective offerors to attend the Pre-Solicitation Site Visit for the Leavenworth Redundant Core project.

SITE VISIT LOCATIONS

Site visits will be conducted at the following Federal Bureau of Prisons (BOP) facility:

FCI Leavenworth 1300 Metropolitan Ave.

Leavenworth, KS 66048

SITE VISIT SCHEDULE

Site visit will occur on the following day from 8:30 a.m. – 2:30 p.m. local time on the following day:

1. FCI Leavenworth: November 5, 2026 Present to Front Lobby

Please present to the meet-up locations listed above no later than 8:15 a.m. for clearance procedures.

ATTENDANCE REQUIREMENTS

Attendance is limited to no more than two (2) representatives per vendor.

All attendees must comply with Bureau of Prisons (BOP) entry and security requirements.

BOP ENTRY REQUIREMENTS

All visitors must adhere to BOP institution entry procedures, including but not limited to:

• Presentation of valid and current government-issued photo identification

• Compliance with dress code standards (See Dress Code Standards below)

• Prohibition of contraband items, including all electronics (smart watches, cellphone, laptops, smart glasses, etc.)

• Adherence to escort requirements while inside the institution

NCIC BACKGROUND CHECK REQUIREMENT

All attendees are subject to a National Crime Information Center (NCIC) background check prior to site access. See Attachment 9 – NCIC Form.

Offerors shall submit required NCIC Forms via email to Tanner Marshall at tmarshall@bop.gov for each attendee no later than Friday, October 28, 2026, at 2:00 p.m. (EST).

“SUBJECT TITLE: Leavenworth Project – NCIC Form – (Vendor Name – Employee Name: First Initial. Last Name” (example: Leavenworth Project – NCIC Form – XYZ Inc - K. Redman).

Failure to pass the NCIC background check or to submit the NCIC Form as required above in a timely manner will result in denial of access.

Government will confirm clearance of NCIC background checks no later than Friday, October 30, 2026.

SECURITY AND CONDUCT

Visitors must comply with all instructions provided by BOP staff. Any violation of institutional rules may result in removal from the facility and potential exclusion from further participation.

QUESTIONS AND COMMUNICATIONS

This procurement is currently in the open market research phase. Questions are allowed and encouraged.

mailto:tmarshall@bop.gov

DISCLAIMER

Attendance at the site visit is voluntary but strongly encouraged. The Government is not responsible for any costs incurred by offerors in attending site visits.

POINT OF CONTACT

Communications regarding this requirement (other than NCIC) shall be directed to the Contracting Officer, Kasie Redman, at k2redman@bop.gov or via phone at 202-598-6113.

Dress Code Standards

Wear clothing that is appropriate for a large gathering of men and women. The general rule is business casual or professional attire. The following is an example of items that are not authorized or appropriate to enter the institution:

• Shorts

• Tight pants or skirts

• No holes or tears in pants

• Halter tops

• Bathing suits

• Crop tops

• Low-cut blouses or dresses

• Leotards

• Spandex

• Miniskirts

• Backless tops

• Hats or caps

• Sleeveless garments

• Skirts two inches or more above the knee

• Dresses or skirts with a high-cut split in the back, front, or side

• See-through garments of any type

• Clothing that looks like inmate clothing (khaki or green military-type clothing)

Other Information for Non-BOP Visitors

No cell phones If you have medication you need to take during the day, please only bring in what you need to take.

No cigarettes, lighters or vapes If you are driving as a group, please leave your belongings in the vehicle you are coming

in. The person who is driving can bring their keys in with them.

If you must bring a bag, only bring a small bag with limited items you will need.

Medically necessary snacks may be brought in but must be screened at Front Lobby.

Bring a notepad and pen/pencil for note taking.

ANYONE ARRIVING LATER THAN 8:30 A.M. WILL NOT BE ALLOWED

ENTRANCE.

mailto:k2redman@bop.gov