FC Leavenworth Redundant Core - Draft.pdf
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Statement of Work Summary: FCI Leavenworth Redundant Core, Radio Tower, and Shelter Installation
This Statement of Work describes the design, installation, testing, and commissioning of a redundant enterprise radio network core system at Federal Correctional Institution Leavenworth to provide operational continuity and backup for existing cores at FCC Victorville and FCC Allenwood. The project encompasses construction and installation of a 100-foot self-supporting steel communications tower with hot-dip galvanized finish, concrete foundation pad, hardened prefabricated shelter, antennas, grounding system, and 10-foot perimeter fence with barbed wire. The system must be fully interoperable with both LTE and non-LTE subscribers while maintaining backward compatibility with legacy Smartnet systems. The contractor must furnish all labor, materials, tools, equipment, and services and ensure complete system integration, functional testing, training, and documentation. All work must comply with applicable standards including TIA-222-H, NFPA codes (70, 72, 780), OSHA requirements, ADA/ABA accessibility standards, and BOP Technical Design Guidelines.
The shelter must feature solid concrete walls (minimum 4 inches thick, UL752-rated against firearms), solid concrete roof and floor, R-14 interior insulation, dual HVAC units maintaining 64–75°F, security door meeting ASTM HMMA 863 Grade #1, cable entry ports, and handicap accessibility. The core system requires 99.999% uptime capability with uninterruptible power systems, backup generators, and redundant network paths, plus dispatch console features including emergency alert, central network management, encrypted AES transmissions, instant replay recording (60-minute retention), and status monitoring. The contractor must deliver 290 standard P25-compliant portable radios and 10 LTE-capable radios with dual microphones, man-down alerting, GPS/GNSS tracking, encryption capability, and 5-watt power output. All work must be completed within 720 calendar days from Notice to Proceed, with liquidated damages of $1,000 per day for non-performance or delay. The contractor is responsible for project management, site surveys, system installation and integration, Factory and Site Acceptance Testing, documentation, training, 12-month warranty, and technical support with 4-hour response for critical outages. Compliance with DOJ-02 Privacy, FISMA, CJIS, FedRAMP (High Authority for cloud applications), NIST cybersecurity framework, and MIL-STD-810G ruggedness standards is required, along with submission of 30%, 60%, and 100% design submittals for BOP review and approval.
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Statement of Work – FCI Leavenworth Redundant Core, Radio Tower, and Shelter Installation (Enterprise Radio Network)
1.0 Background
This project expands the Federal Bureau of Prisons’ (BOP) national enterprise radio network by establishing a redundant Core at FCI Leavenworth. The installation provides operational continuity and Core-level backup for FCC Victorville and FCC Allenwood, ensuring uninterrupted communications in the event of system failure or planned maintenance at either site. The system installed at Leavenworth must be fully interoperational with the systems installed at FCC Victorville and FCC Allenwood and maintain full compatibility.
FCI Leavenworth is to be the back-up location that can handle the full load of the Core systems at FCC Victorville and FCC Allenwood in the event of a catastrophic failure.
Institution address available at www.bop.gov.
2.0 Scope of Work
The contractor shall furnish all labor, supervision, materials, tools, equipment, and services necessary to design, install, test, and commission a Redundant Core Radio System at FCI Leavenworth. Work includes construction and installation of a 100-foot self-supporting radio tower and base, concrete pad for the hardened shelter, hardened shelter, antennas, grounding, 10’ perimeter fence with a minimum of 4 strands of barbed wire at the top and a minimum 36” access gate, and integration with pending enterprise Core systems located at FCC Victorville and FCC Allenwood. The system shall be fully interoperable with both LTE and non-LTE subscribers and maintain backward compatibility with legacy Smartnet systems pending upgrade. The contractor shall ensure complete system integration, functional testing, training, and documentation.
A site walk by BOP personnel and contractors interested in submitting a bid for this project, will be performed prior to any bids being accepted. The proposed pad location has been marked at the institution at 20’ x 60’ dimensions.
3.0 Applicable Documents and Standards
- BOP Facilities Operations Manual (4200 Series)
- BOP Technical Design Guidelines (TDGs)
- NFPA 70 (National Electrical Code)
- NFPA 72 (Fire Alarm and Signaling Code)
- NFPA 780 (Lightning Protection Code)
Dra ft
- OSHA 29 CFR 1910 and 1926 (Construction Safety and Health)
- Architectural Barriers Act (ABA) and ADA Standards for Accessible Design
- ANSI/TIA-222 (Structural Standard for Antenna Supporting Structures and Antennas)
4.0 System Requirements
•Tower:
1. General Requirements
The Contractor shall furnish, install, align, and certify a 100-foot (30.48 m) self-supporting steel communications tower, including all foundation work, rebar, anchor bolts, concrete, associated grounding system, anchor hardware, transmission lines, antenna mounts, and all accessories in accordance with TIA-222 (latest revision), applicable federal standards, BOP Technical Design Guidelines, and local code requirements.
2. Tower Type and Structural Criteria
1. Tower shall be:
o Self-supporting, 3- or 4-leg lattice design, hot-dip galvanized steel.
o Minimum design height: 100 feet.
o Designed and certified per:
▪ TIA-222-H or latest superseding version
▪ 90–120 mph basic wind speed (site-specific wind load to be confirmed)
▪ Ice loading: Per TIA and local standards o Gusseted/bolted connections only; no welded field connections.
o Climbing ladder with integrated fall-arrest rail meeting OSHA 1910.28/29.
2. Tower shall support:
o Minimum three (3) LMR antennas, including primary, redundant, and control-station antennas.
o Antenna and transmission line ice/wind loading per vendor cut sheets (Contractor shall verify load capacity before procurement).
o Space for future antenna growth (minimum 25% additional load capacity).
3. Foundation & Mounting Requirements
1. Government will provide the conduit stubs near the site. Contractor shall:
o Ensure foundation anchor bolt pattern matches the selected tower.
o Provide PE-stamped drawings showing tower-to-foundation compatibility.
o Provide and install anchor bolts, leveling nuts, and base-plate hardware if not pre-installed.
2. Tower alignment tolerance:
o Vertical plumb within ±1/8 inch per 10 feet of tower height.
4. Antenna Mounts & Transmission Equipment
1. Contractor shall furnish and install:
o Antenna mounting hardware designed for LMR/VHF/UHF applications.
o Transmission line standoff brackets every 4–6 feet.
o Weatherproof entry port plates at the shelter entry panel.
2. Transmission lines:
o ½" or 7/8" coaxial hardline, as specified in system design.
o All connectors shall be weather-sealed with butyl and UV tape.
3. Antenna placement (typical):
o Primary LMR transmit antenna: Top position (100 ft) o Receive/Redundant antennas: Below primary at 90 ft / 80 ft, or as approved during design review.
5. Grounding and Lightning Protection
Contractor shall furnish and install a complete tower grounding and lightning protection system including:
1. Ground ring:
o Minimum #2 AWG solid tinned copper burial conductor.
o Cadweld exothermic connections.
o Three (3) 10-ft copper-clad ground rods spaced ≥ 16 ft apart.
2. Down conductors:
o Two (2) grounding down-conductors from tower legs to ground ring.
3. Bonding:
o All tower legs, coax, entry ports, ice bridges, and metallic objects bonded to the ring.
4. Comply with:
o NFPA 70 (NEC) o NFPA 780 o R56 grounding guidelines (referenced generically as industry standard)
6. Ice Bridge / Cable Support
1. Contractor shall install a steel ice bridge or overhead cable tray between tower base and equipment shelter.
2. Bridge shall support:
o Minimum six (6) coax runs, o ¼"–½" radial ice, o 90 mph wind loading.
7. Safety Equipment
• Tower shall include a ladder safety system, OSHA-certified fall-arrest rail, and safety climb cable.
• Lockable anti-climb panels installed from ground level to 12 feet, unless made inaccessible by perimeter fence.
• Permanent tower ID plate with manufacturer, model, serial number, and design specs.
8. Documentation / Submittals
Contractor shall provide the following at 50% and 100% design milestones:
1. PE-stamped structural drawings
2. Wind/ice load calculations
3. Antenna loading diagram
4. Grounding plan and testing results
5. As-built drawings
6. Manufacturer data sheets for:
o Tower o Antenna mounts o Transmission lines o Safety climb system o Grounding components
9. Testing and Acceptance
Contractor shall:
• Perform ground resistance tests (< 5 ohms target, or site-specific).
• Provide tower plumb and torque certification.
• Conduct complete system sweep test for all coax runs.
• Provide final acceptance package with stamped verification.
10. Warranty
• Tower structure: Minimum 10-year corrosion warranty.
• Hardware, mounts, grounding components: 12-month contractor warranty from final acceptance.
•Shelter:
• A prefabricated, climate-controlled communications equipment shelter suitable for housing radio system core or subsystem equipment. The shelter shall be designed to protect sensitive electronic equipment from environmental, thermal, and physical damage.
• The equipment shelter shall meet the following minimum requirements:
• Walls shall be solid concrete, at least 4" thick. Walls must meet or exceed the UL- 752 rating for all classes of firearms up to and including a 30:06 high power rifle.
• The roof shall be solid concrete to protection from ice falling from the tower.
• The floor shall be solid concrete and be at least 6-3/4" thick to support heavy loads.
• The walls, floor and roof should contain # 4 and # 6 reinforcement bars conforming to ASTM A-615 grade 60 specifications. The concrete should be of a lightweight mix with a minimum compressive strength of 5000 psi at 28 days.
• The exposed aggregate finish shall have a coat of urethane sealant and 2 coats of silicone penetrating sealant.
• An elastomeric coating shall be applied to any painted walls.
• The building interior shall be insulated to a factor of R-14 and then paneled and finished with a white, fiberglass, reinforced plastic.
• Roof sits over the walls as a cap with a downturn.
• No wall to floor joint to eliminate the potential for leaks.
• An exterior finish that is compatible with existing buildings. The vendor shall consult with the BOP for exterior finish choice.
• A reinforced, poured, concrete foundation or pad.
• The building will be equipped with the following:
• A Security door manufactured to ASTM HMMA 863, published 1998, Grade #1, with a minimum thickness of 12 AWG. This standard is familiar to any Detention Door Manufacturer, such as Trussbilt (www.trussbilt.com) or Habersham
(www.habershammetal.com). Furnish and install detention grade hardware. This is to include a lock pocket prepared for a Series 80 lock, raised door pulls, full mortise hinges, strike, door position switch (DPS) and closer.
• AC power distribution wired for the shelter and connected to interior lighting fixtures.
• Standard electrical outlets appropriately located to power all proposed equipment to be housed in the equipment shelter. (Twist-lock type outlets are not acceptable)
• Exterior light at the entrance whose operation is controlled by a photocell.
• Dual HVAC units whose size and air handling device comply with the Industry Standards and Guidelines for Communications Sites. Each of the HVAC systems must be able to control the temperature of the building within the range of a +64@ to +75@F in a lead lag design.
• Cable entry port plates (Andrews’s model 204673-4 or equivalent) with cable boots for antenna cable entry.
• Handicap access to and within the shelter which complies with the Architectural Barriers Act (ABA) Uniform Federal Accessibility Standards (UFAS), specifically:
• The entrance area should have at least a 5'-0" x 5'-0" level concrete slab associated with the entrance door. Finished grading should include sufficient compacted fill at the perimeter of the entrance concrete slab to yield a smooth transition from the slab to the finish grade.
• UFAS clearances must be observed at the entrance door.
• Once inside the building, there must be turning radius compliant with UFAS.
• Submittals shall include shop drawings, foundation and pad layout, one-line electrical diagrams, HVAC calculations, and an as-built layout of all installed equipment.
•Core System:
-Core configuration providing full operational backup to FCC Victorville and FCC Allenwood.
-Coverage testing must validate reliable portable radio operation inside and outside institutional perimeters.
-A minimum of 95% system coverage is required in all areas of the institution and surrounding institutional property, with all inmate housing units, working areas, and common areas included in the coverage. A distributed antenna system (DAS) is not authorized, with the exception of a mission critical area where a documented RF coverage deficiency exists and where written approval by the BOP has been granted.
-Emergency with Body Alarm: The system will enable radio users to signal an emergency to the dispatcher even if all voice channels are busy. The radio user signaling the emergency will have top priority access to a voice channel. The dispatch console provides audible and visual alarm indicators and is programmable to receive up to three separate emergency talk group indications simultaneously. The trunking system's ENM will be located in the secure radio equipment room/ shelter and Secure Electronics Room. When all voice channels are occupied when an emergency call is made, the unit initiating the emergency will be allowed access to the voice channel with the lowest priority user currently assigned.
-Central and Remote Network Management: Configure and manage the consoles by the trunking system's configuration manager, fault manager, and performance reporting applications. This allows the BOP to configure and manage the entire radio system, including the console subsystem, from a single point. The trunking system's configuration manager will be located in the secure radio equipment room/ shelter and Secure Electronics Room.
-Talk group Patch: Dispatchers can temporarily place two talk groups into a conversation on a single voice channel.
-Conventional (mutual aid) Interfaces: The dispatch console can interface talk groups with conventional channels for mutual aid.
-Unit ID Display: The console displays the radio ID.
-Aliasing: The console displays the user-friendly name for a talk group or radio ID(s).
-Activity Log: The console stores user activity by PTT-ID.
-All Call: The console allows dispatchers to broadcast a message to multiple talk groups and radio channels simultaneously.
-Intercom: The console enables the dispatcher to set up an intercom call with another dispatcher.
-Talk group ID Display: The dispatcher can display the talk group ID of the radio using a voice channel.
-Announcement Group Calls: The dispatcher can make an announcement to a designated group.
-Talk group Calls: The dispatcher can initiate a talk group call.
-Tactical Priority: The dispatcher can override pre-programmed priority levels.
-Private Calls: The dispatcher can privately call a radio into a private conversation, and radios can privately call other radios. The system must be able to limit private call traffic so that private calls do not disrupt talk group communications. Radios must be able to be programmed with the private call initiation capability removed.
-Call Alert: The dispatcher can send alerts to a radio to verify it is monitoring the trunked system.
-Redundancy: Subscribers will continue to operate when the trunking system loses its primary control channel or has a catastrophic failure that no longer allows the system to fully operate. The dispatch console must continue to operate, and the dispatchers must be able to maintain communications with the portable radios during failed mode operations.
-Encrypted Transmissions: The dispatch console can monitor and transmit secure AES communications.
-Environmental monitoring: Provide dry contracts independent of network connectivity.
-Desktop radio/Consolette: Single-band, programmed with emergency channel, and to allow talk around talk groups.
-Remote monitoring: Monitor proposed system for major alarms as well as info to avoid outages and perform patch management for firmware and software updates.
-Status Monitoring and Fallback: The system will provide a means for BOP Dispatchers to monitor the status of the RF site for out of range, site link, and site trunking system for any faults and provide fallback communication capability in the event of a failure.
-Instant Replay: From the dispatch console, the system will provide a means for the BOP to record and playback selected talk group conversations. At a minimum, the recording must be retained for 60 minutes.
-Environment controls: System should be equipped to monitor and display alarm outputs on the dispatch console that notifies BOP personnel of temperature changes in the equipment room.
- Core sites shall be configured for 99.999% uptime and include uninterruptible power systems, backup generators, and redundant network paths.
- Core software shall include lifecycle support agreements with updates, patches, and cybersecurity protections.
- An (ATO) Authority to Operate must be completed prior to installation of any equipment.
- The system shall have FedRamp High Authority for cloud based applications for switching between P25 and broadband networks, location tracking, management, and programming.
- The system shall comply with National Institute of Standards and Technology (NIST) cybersecurity framework.
•Subscribers:
-290 standard subscribers (non-LTE capable).
-10 LTE subscribers, identical in specification and programming to non-LTE subscribers.
-All subscribers shall be programmed, tested, and integrated with enterprise communications systems.
-Subscriber radios and accessories shall be equivalent to industry standard P25 models to replace legacy devices.
-Radios shall include six bank and single bank chargers, spare batteries, carrying accessories, microphones with body alarm button, and programming software/tools.
-Radios must meet minimum published P25 compliance testing standards.
-Radios must meet the equivalent “man-down” emergency feature of the APX6000 and APX N50 radios currently in use at multiple BOP locations.
-UHF (406-420 MHZ): The subscriber will operate in the federal government UHF frequency band.
-25 KHz / 12. SKHz: The subscriber will be programmable for wide and narrow band operation on a per channel basis.
-Analog I Digital: The subscriber will be programmable for analog or digital operation on a per channel basis.
-Conventional/Talk Around: The subscriber radios will be capable of operating in conventional mode.
-Project25 CAI: The subscriber will support Project 25 CAI standard.
-Software up gradable and Programmable: The subscriber will be software upgradable to incorporate future technology and will be programmable via PC.
-Dual Microphones: The subscriber will have dual microphones to allow end users to transmit voice regardless of orientation and to assist in voice transmission within high-noise environments.
-Emergency Button: The subscriber will have a highly visible and easily accessible emergency button.
-Emergency with Open Microphone: Upon activation of the emergency alarm, whether by pressing the emergency button or activation of the man-down feature, the microphone will automatically be activated for a period of no less than 15 seconds. The length of the activated period will be programmable. The programing software will have the ability to prevent the user from deactivating the emergency alarm until after the dispatcher has acknowledged the alarm.
-Monitor Button: The subscriber will have a button to monitor conversational radio traffic as required by the FCC.
-Call Alert: If the radio user is away from his/her radio when a call is received, the radio will indicate the user missed a call.
-Man-Down Alerting: The Portable Radios will include a Man-Down feature capable of sensing when a user has been knocked off their feet. This feature will be integrated into the Portable Radio without the need for additional hardware or external accessories and be configurable on a channel-by-channel basis. The Man-Down alerting will only activate when the Portable Radio is stationary and has broken the 60 (degree) planes for a specified amount of time.
-Configurable Man-Down Timer and Warning: The Man-Down alerting feature will have a configurable timer that can be set per the needs of the user group. The Man- Down feature will also include an option to generate a tone to warn the end user that the Man-Down alarm countdown has begun.
-Man-Down Alarm: The Man-Down feature will include an option to emit a loud tone from the Portable Radio to facilitate the location of the end-user that has activated the alarm and capable of being de-activated by hitting the PTT, turning off and on.
-Keep Alive: The portable radio will include a programmable option to disable the ON/OFF switch of the radio during the period that the radio is in the EMERGENCY Activation.
-Call (select users): Ability for selected radios to initiate a conversation privately without other users in the same talk group hearing their conversation. This feature must be able to be programmed on and off.
-Private calling must have the ability to be programmed off selected radios.
-Multiple Priority Levels: Radios will be programmable for ten priority levels per talk group.
-Encryption Capable: The radios will be able to support AES encryption.
-Programming: The radios will have associated programming software with the ability to copy radio channels and configuration information between radio types (i.e. Portable channel information ported to a Mobile radios configuration.)
-Programming Security: The radio programming software should have optional hardware security to allow control over radio programming.
-Power soft off: Requires two physical requirements to shut down the radio.
-Configuration Administration Tool: The radios will have the ability to leverage a software tool that tracks, groups, and updates radio configuration as well as firmware version. The tool will also allow remote administration and the ability to update radio configurations on a differential basis instead of a complete write where applicable.
-Vendors will offer two models of 5-watt portable radios.
1. A model with limited front display and keypad, with man- down alarm operation.
2. An LTE model with a front display, top display, and a keypad with man- down alarm operation.
-Batteries must be IP68 rated, submersible at two (2) meters for two (2) hours and feature automatic adaptive reconditioning. Maximum battery life is rated at 5% transmit, 5% receive, 90% standby and a 10-hour capacity between charges.
Subscribers will also include GPS tracking:
SUBSCRIBER GPS TRACKING CAPABILITY REQUIREMENTS
1. General Requirement All subscriber radios procured under this Statement of Work shall include full GPS/GNSS location capability as a standard feature. This requirement applies to every radio model delivered, regardless of initial operational assignment. The determination of which radios will have GPS tracking activated, provisioned, or monitored will be made by the institution during phased deployment and system onboarding.
2. Hardware Capability
• Radios shall include integrated GNSS receivers supporting GPS and GLONASS for outdoor location acquisition.
• Radios shall support Wi-Fi connectivity (802.11 a/b/g/n/ac) to enable broadband-assisted location services and enhanced reporting when within institutional Wi-Fi coverage.
• Radios shall support Bluetooth connectivity for optional integration with approved indoor location systems if deployed.
3. Software Capability
• Radios shall be provisioned with location-reporting features compatible with the institution’s P25 system and dispatch platforms.
• Radios shall support automatic switching between P25 and Wi-Fi broadband for location data delivery when using an automatic functionality.
• Radios shall support optional geofencing behavior and event triggers, if enabled by the institution.
4. Activation and Provisioning
• GPS functionality shall be included but not necessarily activated on all radios at initial deployment.
• The institution will determine which radios require active GPS reporting as operational needs, staffing configurations, and system coverage become fully established.
• Contractor shall provide programming templates that allow the institution to enable or disable GPS reporting on a per-radio basis without requiring firmware changes or hardware replacements.
5. Integration Requirements
• All radios shall be compatible with the institution’s chosen location monitoring platform(s), whether GPS-only or broadband-assisted.
• Radios shall allow secure transmission of location data using encrypted P25 or encrypted broadband methods as defined by system architecture.
• If the institution deploys indoor-tracking technology, radios shall include required baseline wireless interfaces (e.g., Bluetooth) to support future integration.
6. Testing and Validation
• Contractor shall test a substantial sample of subscriber radios to ensure GPS reception, broadband-assisted location transmission, and compatibility with dispatch systems.
• Testing shall include both enabled and disabled configurations to confirm provisioning flexibility.
• Contractor shall provide written certification that all radios delivered include GPS capability, regardless of activation status.
• A total of ten LTE‑capable subscriber radios shall be provisioned for operation outside the institution’s radio tower service area. These radios shall utilize broadband LTE network for continuous encrypted location reporting and connectivity when P25 coverage is unavailable, ensuring uninterrupted tracking and communication during off‑site duties.
•Standards and Compliance
-System shall comply with P25 Phase II trunked architecture.
-Equipment shall meet DOJ/BOP IT and security standards, including but not limited to DOJ-02 Privacy, FISMA, CJIS, and FedRAMP (or FedRAMP-equivalent where approved by
DOJ).
-Subscriber radios shall be ruggedized to MIL-STD-810G (or industry equivalent) and intrinsically safe where required.
-System architecture shall support interoperability with federal, state, and local public safety partners.
•Existing Infrastructure & Maintenance
-The vendor shall be able to supply equipment that will be compatible with the existing P25 BOP infrastructure. Equipment will be maintained under a BOP maintenance contract.
-If additional equipment is required to ensure compliance between different systems, this will be identified in the submitted proposal.
•Interoperability with External LMR Systems
-Subscriber units will have the ability to be programmed to operate with multiple P25 systems, BOP wide. If this requires translator equipment to achieve this function, then the awardee must supply said equipment and training to BOP staff on the operations and maintenance of the equipment. In addition, the vendor must provide 24/7/365 customer support in the event of malfunctions.
-The vendor will supply equipment as described. Provisioning activities will be performed in accordance with government standards and best practices established by the Government and will focus on meeting the goals of the project while obtaining the best value for the Government. Provisioning involves supplying, receiving and inventorying subscriber devices (Mobile and Portable units). The vendor will assist in the initial configuration of talk-groups and channels, and perform any activities required for RF site to interoperate with external LMR system. The vendor will also assist with the programming of subscribers for comprehensive acceptance tests.
•5.0 Submittals
-30%, 60%, and 100% design submittals for BOP review and approval.
-Shop drawings, structural calculations, and electrical plans.
-Factory and field test reports.
-As-built drawings (in CAD, PDF and hard copy formats), O&M manuals, and warranty documentation.
-Final training materials and attendance records.
•6.0 Deliverables
-Complete and operational radio tower and shelter installation.
-Fully integrated Redundant Core Radio System.
-Verified communication interoperability with Victorville and Allenwood Cores.
-Training for BOP staff and turnover documentation package.
•7.0 Schedule and Performance
-Work shall be completed within 720 calendar days from Notice to Proceed (NTP).
-All work shall comply with institutional security and safety requirements.
-Contractor shall coordinate site access, work hours, and tool control with institution staff.
Standard working hours are 7:00am – 3:30pm. Working hours may be adjusted with institutional staff approval.
-Liquidated damages: $1,000 per calendar day for non-performance or delay on project.
•8.0 Safety and Security
-Contractor personnel shall comply with all BOP institutional entry procedures, security briefings, and clearance requirements.
-Tools, materials, and equipment shall be inventoried daily and secured when not in use.
-Personal protective equipment (PPE) and adherence to OSHA and BOP safety protocols are mandatory.
-All system software, configurations, and keys shall comply with DOJ-02, FISMA, CJIS Security Policy, and FedRAMP (or DOJ-approved equivalent FedRAMP-like authorization).
Product data and shop drawings submittals for Federal Information Technology Acquisition Reform Act (FITARA) review shall be submitted to the BOP.
-Encryption shall meet AES-256, FIPS 140-2/3 validated standards, or DOJ-approved equivalent.
-Contractor shall implement secure configuration management and patching processes.
-Equipment shall be installed in locked, tamper-resistant enclosures with restricted access.
-Cabling, antennas, and racks shall be secured against inmate access or tampering.
Fencing requirements will be determined at initial site assessment and proposed in the 30% design submittal for BOP review. Fencing installation shall meet BOP TDG requirements.
•9.0 Contractor Responsibilities
-The Contractor shall be responsible for the full lifecycle of system deployment, including but not limited to:
1.Project Management
-Provide a dedicated Project Manager as the single point of contact (POC) for all coordination with the BOP Contracting Officer’s Representative (COR).
-Maintain a detailed project schedule with milestones and regular updates.
-Conduct bi-weekly progress meetings (virtual or in-person) with the COR.
-Provide a bi-annual in-person progress meeting with BOP Central Office Facilities Management Branch. Location will be determined by the BOP. (Washington DC or FCI Leavenworth)
2.Site Preparation and Surveys
-Conduct pre-installation site surveys at the institution to verify infrastructure, power availability, and antenna sitting.
-Provide survey reports with identified risks, mitigation measures, and required Government support.
3.System Installation and Integration
-Furnish and install all equipment, cabling, antennas, dispatch consoles, and power systems.
-Coordinate cutovers and minimize service disruption during transition.
4.Testing and Validation
-Conduct Factory Acceptance Tests (FAT) prior to shipment of equipment.
-Perform Site Acceptance Tests (SAT) at the institution, including coverage testing inside/outside perimeters.
-Submit test reports for COR review and approval.
5.Documentation and Training
-Provide system design documents, configuration files, user manuals, and “as-built” drawings.
-Conduct hands-on and classroom training for institutional communications and end user staff.
-Provide quick reference guides for subscriber radios.
6.Warranty, Maintenance, and Support
-Provide a warranty covering hardware, software, and workmanship for a minimum of 12 months after final acceptance.
-Provide ongoing technical support with a maximum 4-hour response time for critical outages and 24-hour response for non-critical issues.
-Ensure compliance with DOJ/BOP security, privacy, and IT standards (DOJ-02, FISMA, FedRAMP where applicable, CJIS, etc.).
7.Provide a Small Business Subcontracting Plan (if the prime is a large business) in accordance with FAR 19.7.
8.Disclose use of proprietary interfaces and ensure BOP retains full rights to all programming files.
•10.0 Future Integration
FCI Leavenworth shall remain a fully functional Core site. The system shall operate as a fully redundant system for the Core systems at FCC Victorville and FCC Allenwood.
Existing legacy Core systems are in place throughout the BOP. These systems will be fully transitioned into T-subs as funding becomes available.
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