Site Visit Instructions.docx

1. INSTRUCTIONS TO BIDDERS:

You are invited to submit a bid in response to our Solicitation for new carpet in B103 and 112 at the 189AW, LRAFB, AR.

1.1. As a result of this solicitation, the Government intends to award a Firm Fixed Price (FFP) contract to the responsible bidder whose bid will be most advantageous to the Government.

1.2. This solicitation is set-aside 100% for small businesses

2. NOTICE OF SITE VISIT:

2.1. A site visit will be conducted on 19 August 2021 at 1000hrs for the purposes of briefing on the bid requirements and answering questions regarding this solicitation. This site visit will be held at B103 Conference Room, LRAFB. Interested Contractors are highly encouraged to attend the site visit.

2.2. Due to security conditions, all offerors that require base access must register to attend this site visit. Email the following information for all attendees to Ben Tice at the following addresses: benjamin.tice.1@us.af.mil

Firm Name and Telephone Number Visitor’s Name and Date of Birth Driver’s License Number and State Citizenship

2.3. This information must be provided in advance, 3 business days prior to the meeting, in order to ensure access to the military base. This information will be provided to the Base Security Forces who will authorize your entrance to the site.

2.4. Visitors must pick up their passes at the Installation’s Main Entry Gate prior to arrival.

You will be required to present the following information upon arrival: (1) Vehicle Registration, (2) Valid Driver’s License, (3) Proof of Insurance for Vehicle, (4) Safety Inspection and Car Rental agreement if applicable. Any of the above information furnished by you is protected under the Privacy Act and shall not be released unless permitted by law and/or you have consented to such.

2.5. Information provided at this conference or site visit shall not qualify the terms and conditions of the solicitation and specifications. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

2.6. A record of the conference shall be made and furnished to all prospective bidders via posting at https://beta.sam.gov/ .The record will include minutes of the meeting, including questions (on a nonattribution basis) and answers.