Site Visit Agenda-437-23-105 Replace Fire Alarm System 12.8.docx
DOCX document 18 KB Posted
- Solicitation number
- 36C26326B0004-0001
About this file
This document is a Pre-Bid Site Visit Agenda for a VA fire alarm system replacement project. The solicitation (36C26326B0004) is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside construction contract with an estimated value between $2 million and $5 million. The project involves replacing the fire alarm system at a Veterans Health Administration facility, with a performance period of 540 calendar days after notice to proceed.
Key details include a proposal submission deadline of December 18, 2025, at 10:00 AM CT, to be emailed to Dwayne Brauch. All questions must be submitted via email by December 2, 2025, and will be answered through contract amendments. The project requires bid, payment, and performance bonds, and all federal, state, and local taxes must be included in the proposal. Bidders must be verified SDVOSB firms in the VIP database at the time of proposal submission and contract award.
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PRE-BID SITE VISIT AGENDA ITEMS
· Sign In Sheet
· Introduction of CO, COR and A/E Rep
· Contracting Officer — Dwayne Brauch
· COR— Julie Melbye
· Announcement of Solicitation Number— 36C26326B0004 PN: 437-23-105 Replace Fire Alarm
· 100% SDVOSB Set-Aside-- Competition is restricted to SDVOSB’s ONLY
· Issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502-503
· At time of solicitation proposal submission and contract award—must be listed as a verified SDVOSB in VIP database.
· Magnitude of Construction-- Between $2,000,000.00 and $5,000,000.00.
· Bonds:
· Bid Bond can be scanned copy with proposal submission.
· Payment and Performance Bonds are required, and can be scanned and emailed to the Contracting Officer
· Period of performance is 540 calendar days after issuance of NTP.
· Wage Rate Requirements (Construction) provided as an Attachment C
· Per FAR 52.229-3 all applicable Federal, State and Local taxes shall be included in the proposal. We will not be issuing a State of North Dakota sales tax exemption certificate for construction materials for this project
· Explanation of Solicitations/Evaluation Factors
· The following are the proposal evaluation factors for the subject project
1. Price Proposal: (price factor)
· Explanation of Questions and Amendment Process -- all questions posed during this process, must be recorded and documented (by you or the A/E) so they can become part of the amendment process.
· All requests for information, clarifications or questions, must be submitted via email to dwayne.brauch@va.gov NLT December 2, 2025, at 10:00 AM (CT).
· No questions will be answered via phone or individually. No questions will be answered today; however, any questions generated from today’s visit may be submitted as previously mentioned.
· All answers will be published to via an amendment.
· The Government reserves the right to not answer any RFIs/questions after the stated due date/time and will do so only if considered a significant impact to the project.
· Proposal Due Date: 10:00 AM (CT), Thursday, December 18, 2025, must be submitted via email to dwayne.brauch@va.gov.
· Proposals shall be submitted IAW the instructions provided within the solicitation including proposal formatting and page numbers for written proposals.
· Turn over to COR and A/E
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