Minutes_from_Pre-Proposal_Conference_of_Oct__30th_2014.pdf

DATE:

November 4, 2014

MINUTES FROM PRE-PROPOSAL CONFERENCE OF OCTOBER 30TH, 2014

Introduction

Mr. William Childers, the Contracting Officer, welcomed all attendees and introduced the following:

1. Mr. Hanan Stern – Procurement Supervisor;

2. Mr. Ishai Moshe - Contracting Officer’s Representative (COR); and

3. Ms. Julia Shkolnik – Procurement Agent

The Contracting Officer thanked all attendees for coming and expressed his hope to have a fruitful and mutually beneficial working relationship.

Discussion of the Solicitation Package

The following sections of the solicitation were highlighted:

1. Proposal due date, time, and delivery requirements were specified;

2. Confirmation that no offers will be considered that do not meet the deadline and submission requirements;

3. It was emphasized that all questions that might arise prior to submission of the proposal need to be sent in writing to the Contracting Officer. Answers will be emailed to all interested offerors on the official solicitation mailing list.

4. Emphasized the importance of the technical proposal. Reviewed Section M –

Evaluations of proposals. It was noted that the U.S. Government will award the contract to the lowest priced, technically acceptable offeror who is a responsible Contractor.

5. Important aspects of the Scope of work were reviewed. Emphasizing the time frame of the contract being 1 (one) year with 4 (four) option years. It was emphasized that the implementation of the option years would be solely the prerogative of the US

Government. It was pointed out that this is a firm-fixed price contract with an economic price adjustment.

6. Contract minimum and maximum amounts for each year were explained, along with how this contract will be awarded to only one contractor.

7. The ordering process was discussed at length, highlighting the types of insurance and vehicles relevant to this contract and the type of claims relevant to the contract.

8. Reviewed Section K – Representations and Certifications – This section was explained in detail and it was emphasized to all that the certifications need to be signed and certified as part of the proposals.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TEL AVIV, ISRAEL

Questions

The attached questions were asked and answered during the conference

Conclusion

The conference concluded and attendees were thanked for their presence and expression of interest in serving the U.S. Government. The meeting was adjourned.

Sincerely, Chanan Stern

Contracting Specialist