SIR 697DCK-25-R-00302 20250807.pdf

SOLICITATION, OFFER AND AWARD

3. SOLICITATION TYPE1. CONTRACT NO. 2. SOLICITATION NUMBER

6. ISSUED BY CODE 7. ADDRESS OFFER TO (If other than Item 6)

5. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder"

NEGOTIATED BID (RFP)

SEALED BID (IFB)

4. DATE ISSUED

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C. E-MAIL ADDRESS

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CAUTION: LATE Submissions, Modifications and Withdrawals. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 7, or if hand carried, in the

SOLICITATION

8. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTR., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

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M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICE/COST

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

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15. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER14A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

13. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)12. DISCOUNT FOR PROMPT PAYMENT the designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above , to furnish any or all items upon which prices are offered at the price set opposite each item , delivered at

11. In compliance with the above, the undersigned agrees, if this offer is accepted within ______________ calendar days (60 calendar days unless a different period is inserted

NOTE: Item 11 does not apply if the solicitation includes Minimum Bid Acceptance Period .

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or by other authorized official written notice.

27. AWARD DATE

(Signature of Contracting Officer)

26. CONTRACT AUTHORITY

24. PAYMENT WILL BE MADE BY

25. NAME OF CONTRACTING OFFICER (Type or print)

CODE 23. ADMINISTERED BY (If other than Item 6)

ITEM

(4 copies unless otherwise specified)

22. SUBMIT INVOICES TO ADDRESS SHOWN IN21. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

20. ACCOUNTING AND APPROPRIATION19. AMOUNT18. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by CONTRACT AUTHORITY)

CODE

08/07/2025

AAQ510ATL-AFN

FEDERAL AVIATION ADMINISTRATION

AAQ-500 - REGIONAL ACQUISITIONS

1701 COLUMBIA AVENUE

COLLEGE PARK GA 30337

1700 ET 09/18/2025

Dawn A. Bloome 740 dawn.a.bloome@faa.gov

823-2599

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PAGE(S)

Karina A. Espinosa

697DCK-25-R-00302

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 92

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

697DCK-25-R-00302

00001 SAVES IT HW and SW - Base Period

Period of Performance: 02/01/2026 to 01/31/2031

00002 SAVES IT HW and SW, Quantity-based CLIN - Base 1 EA

Period

Period of Performance: 02/01/2026 to 01/31/2031

00003 SAVES IT HW and SW - Option Period

(Option Line Item)

(Expected Exercise Date/Days After Award: )

01/01/2031

Period of Performance: 02/01/2031 to 01/31/2036

00004 SAVES IT HW and SW, Quantity-based CLIN - Option 1 EA

Period

(Option Line Item)

(Expected Exercise Date/Days After Award: )

01/01/2031

Period of Performance: 02/01/2031 to 01/31/2036

Section B - Supplies or Services/Prices Section B - Schedule

B.1 GENERAL

This Strategic Sourcing for the Acquisition of Various Equipment and Supplies (SAVES) contract is for Commercial-off-the-shelf (COTS) Hardware (HW) and Software (SW) and is a DOT wide strategic sourcing contract administered and managed by the Federal Aviation Administration (FAA) Offices of Acquisition and Business Services (ACQ) and Information and Technology Services (AIT). The products and services included in this contract include, but are not limited to, software, network infrastructure components (servers, switches, storage arrays, and network devices), personal computing devices (workstations, laptops, tablets, thin clients, notebooks, and similar items), computer peripherals and accessories, audio/visual equipment, and miscellaneous equipment (large screens, touch screens, scanners, projectors, desktop printers, multi-functional devices (MFD)), software to support the above mentioned hardware, and cloud based services by various Original Equipment Manufacturers (OEM) that meet the FAA IT community’s requirements. The Contractor must provide product-based services that enable the full lifecycle management of IT assets. These services must be directly related to the range of products offered under the Contract and must be performed as requested by the Contracting Officer on individual delivery orders. Additionally, the Contractor must facilitate the acquisition, deployment and maintenance of IT assets under this contract by providing services including, but not limited to, asset recovery/disposition and warehousing.

This contract DOES NOT include: non-COTS software items, software development for COTS items, web development and web design services, software operations and maintenance (O&M) services, alterations to a physical site (e.g., wiring, electrical, plumbing, construction), level of effort (LOE) support services including full time equivalent employees with a yearly period of performance (i.e. option years).

Up to eight (8) multiple award Indefinite-Delivery, Indefinite Quantity (IDIQ), firm fixed price contracts will be awarded. As a result, pricing will be competed at the individual Delivery Order level in accordance with Section G.4.

The Contractor must provide all items and services as specified in this solicitation, Statement of Work, and as ordered by the FAA through the issuance of delivery orders. The contractor must, upon receipt of an executed delivery order, furnish all items and services in accordance with this contract, the Statement of Work, and any applicable Statement of Work for the respective delivery order.

All terms and conditions contained in this document will be applicable to all delivery orders issued. The delivery orders placed under this contract may be used to support multiple FAA sites, the Department of Transportation, and the Department of Transportation modes.

B.2 PORTFOLIO OF ITEMS

Under this Contract, the FAA will maintain a portfolio of approved IT Solutions that supports the FAA’s mission demands in which IT solutions be delivered securely and cost effectively while meeting the agency's diverse business requirements. This portfolio applies to the FAA Enterprise Architecture via the IT Standards Technology Product List/Roadmap that supports National Airspace System (NAS) and Non-NAS functions, multiple LOBs, and critical programs, and is identified in Attachment 6 “Schedule B CLIN_OEM list.” Therefore, the OEM list represents approved products available for use. If there is a business requirement to procure any of these OEMs/products, it will be done at delivery order level. Refer to Section G.3 Ordering Procedures.

The OEM list is not all inclusive and the FAA will make periodic updates to the OEM list via the Technology Product Roadmap. ** Refer to Section C.23 for additional information on the OEM list.

The Contract Line Items Numbers (CLINs) identified in Attachment 6 represent the approved IT products in the OEM list. Each CLIN defines the OEM requirement and is categorized into the following buckets:

New HW/SW Annual HW/SW Multi-Function Device Approval for HW/SW Additional information on CLIN structure is found in Section C.5.1.

** The SAVES Procurement Officials will provide a tool to access this OEM list at time of award.

B.3 PRICING TERMS

All pricing for each CLIN identifying the OEM requirement will be fixed price at the delivery order level and will not exceed the lowest available Government Ordering Vehicle (eg GSA FSS, NASA SEWP) price, commercial catalog/price list of the Contractor. If requested at time of delivery order, the contractor must provide all documentation necessary at the ordering level for the Government to verify their proposed pricing.

B.4 CREDIT CARD TRANSACTIONS

The SAVES Contractor must accept payment via Government Purchase Card (a credit card). If a credit card surcharge is applicable, the quote must clearly state such including the amount to be charged. If the quote did not specify the surcharge, the surcharge cannot be added after the quote is submitted. Purchase card surcharges are regulated by the appropriate State authority. The following limitations apply to imposed credit card surcharges:

- The surcharge amount is limited to the specific and negotiated acceptance rate of a SAVES contractor and the networks; meaning that contractor is not allowed to profit from choosing to assess surcharges. For example, if a contractor’s negotiated acceptance rate with VISA and MasterCard is 3%, the contractor is allowed to impose a surcharge of no more than 3% of the total transaction value. Please note that the total surcharge rate a contractor can impose cannot exceed 4% in any State.

B.5 TOTAL ESTIMATED CONTRACT VALUE

The minimum ordering obligation under this Contract is $1,000. The Government has no obligation to order additional supplies or services or issue additional delivery orders to the Contractor beyond the minimum ordering obligation specified.

The anticipated maximum cumulative ceiling amount of all contracts to be awarded is $4,100,000,000.00. The ceiling is cumulative among all IDIQ contracts.

Clause List

3.2.5-6 ALTERNATE I RESERVED (OCT 2024)

The remainder of this page has been intentionally left blank.

Section C - Description/Specifications Scope of Work

The Statement of Work attachment can be found in Section J.

Clause List

Section D - Packaging and Marking Clause List

D.1 PACKAGING

Preservation, packaging, and packing for shipment or mailing of all deliverables hereunder shall be in accordance with Best Practices for Commercial Packaging, sufficient to assure arrival at destination in a safe and undamaged condition. Supplies shall be shipped prepaid by common carrier, parcel carrier or parcel post (unless otherwise specified on individual orders).

D.2 MARKING

The outside of the shipping container shall be marked with the applicable contract number and delivery order number. A detailed paper packing list in an envelope comparable to DD Form 250 shall be conspicuously placed on the outside of lowest numbered package (one packing list for each shipment).

Section E - Inspection and Acceptance Clause List

3.10.4-1 CONTRACTOR INSPECTION REQUIREMENTS (APR 1996)

3.10.4-2 INSPECTION OF SUPPLIES - FIXED PRICE (NOV 1997)

3.10.4-4 INSPECTION OF SERVICES - BOTH FIXED-PRICE & COST REIMBURSEMENT (APR

1996)

3.10.4-16 RESPONSIBILITY FOR SUPPLIES (APR 1996)

Section F - Deliveries or Performance Clause List

3.2.2.8-3 DELIVERY OF EXCESS QUANTITIES (APR 1996)

3.10.1-9 STOP-WORK ORDER (APR 2025)

3.10.1-24 NOTICE OF DELAY (MAR 2009)

3.11-34 F.O.B. DESTINATION (APR 1999)

3.2.2.8-2 VARIATION IN QUANTITY (JUL 2024)

(a) A variation in the quantity of any contract item will not be accepted unless the variation has been caused by conditions of loading, shipping, or packing or allowances in manufacturing processes, and then only to the extent, if any, specified in paragraph (b) below.

(b) The permissible variation must be limited to: 0.0 % increase and 0.0% decrease [CO must insert percentages]. This permissible variation must be limited to zero. *

*[CO must insert the designations(s) to which the percentages apply, such as (1) the total contract quantity, (2) item 1 only, (3) each quantity specified in the delivery schedule, (4) the total item quantity for each destination, or (5) the total quantity of each item without regard to destination.]

(End of clause)

F.1 PERIOD OF PERFORMANCE

Basic Contract Term:

The term of this IDIQ contract is a total of ten (10) years, inclusive of one (1), five (5) year base period and one (1), five (5) year option period. If the Government elects to exercise any available option period(s), written notification of the Government’s intent to exercise an option will be provided to the Contractor in accordance with the procedures in AMS 3.2.4-35 Option to Extend the Term of the Contract.

Task Order(s) Term:

The term for each Delivery Order placed under the Basic Contract will be specified in the individual Delivery Order.

Under no circumstances may a Delivery Order be placed under the Basic Contract if the Basic Contract has expired, has been terminated or cancelled by the Government. Delivery Order options, if included at initial issuance of the Delivery Order, may be exercised after the expiration date of the Basic Contract. Delivery Orders may extend past the basic contract ordering period as specified in AMS Clause 3.2.4-20 Indefinite Quantity.

Section G - Contract Administration Data Clause List

3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (APR 2012)

G.1 DESIGNATION OF CONTRACTING OFFICER

The Contracting Officer is responsible for all contract administration under the contract. The Contracting Officer may designate, in writing, a Contract Specialist who will assist in the administration of contractual matter under the contract. All correspondence regarding contract administration should be addressed to the Contracting Officer.

The Contracting Officer identified is the only person authorized to approve changes in any of the requirements under the contract and, notwithstanding any clause contained elsewhere in the contract, the said authority remains solely with the Contracting Officer. No verbal statement by any person, or unwritten statement by anyone other than the Contracting Officer, or his/her authorized representative acting within the scope of his/her authority, shall be interpreted as modifying or otherwise affecting the terms of this solicitation or any resulting contract. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract to cover any increase in commodity as a result thereof.

All requests for interpretation shall be made in writing to the Contracting Officer. The contractor shall submit request for modification of the contract to the Contracting Officer with a copy of the request to any appointed Contracting Officer’s Representative. Contracting problems, of any nature, that may arise during the life of the contract must be handled in conformance with the FAA Acquisition Management System regulations. Only the Contracting Officer is authorized to formally resolve such problems. The Contracting Officer’s Representative and the Contractor shall bring all such unresolved contractual problems to the immediate attention of the Contracting Officer.

The Contracting Officer for this contract is:

Karina Espinosa AAQ-590 1701 Columbia Ave College Park, GA 30337 Karina.Espinosa@faa.gov

The Alternate Contracting Officer for this contract is:

Kristin T. Frantz AAQ-590 1701 Columbia Ave College Park, GA 30337 Kristin.T.Frantz@faa.gov

G.2 RESPONSIBILITY FOR CONTRACT ADMINISTRATION

The Contracting Officer (CO), identified above, has the overall responsibility of the Contract and resultant delivery orders. The CO is authorized to take actions on behalf of the Government to amend, modify, or deviate from the Contract terms, conditions and requirements. The CO may delegate certain other responsibilities to his/her authorized representatives or Contracting Officer Representative (COR). A COR shall be appointed for the Contract after award. An Alternative COR may also be delegated by the CO for each Delivery Order (DO) issued. The appointment(s) will be effective until the DO is completed or a written, or electronic, notice of termination is received from the CO responsible for the DO, whichever occurs first. Changes to the COR/ALT COR may be made by the CO via email direction or by DO modification (changes, directed by email will be confirmed in the next subsequent modification as applicable). The COR/ALT COR has the authority to monitor the progress of the supplies and services that are to be delivered under the DO. This includes visits to the place of performance, meetings and telephone conversations with the Contractor personnel, acceptance, or rejection of the contracted items and other duties that may be authorized by the CO.

mailto:Karina.Espinosa@faa.gov mailto:kristin.t.frantz@faa.gov

The COR/ALT COR cannot authorize or order cessation of work or delete, change, or waive any of the requirements or other terms and conditions of the DO. Should the Contractor request a change (monetary or otherwise) to the DO, it must be a written request submitted to the CO for consideration. If appropriate, the change will be incorporated by a contract modification/revision. Whenever a difference of opinion between the Contractor and the COR/ALT COR occurs, the Contractor must notify the CO immediately.

G.3 ORDERING PROCEDURES

Within 21 calendar days of Contract award, the SAVES Contractor must begin accepting orders.

All orders under this Contract must originate from either:

- A Delivery Order (DO) issued by a Contracting Officer,

- A credit card transaction placed by Government Purchase Card (PCARD) holders, or

- All other modes of the Department of Transportation will process all of their orders regardless of value.

Any other Delivery Orders or requests shall have no effect.

All terms and conditions contained in this document will be applicable to all delivery orders issued.

G.3.1 REQUEST TYPES AND RESPONSE TIMES

Request-For-Quote (RFQ):

Contains specific requirements. Pursuant to Section C.5.1, the CLINs will be indicated at time of quoting. Quotes submitted must include all information from RFQ.

- RFQ Response Time Limits: Submit quotes or no bids back to the SAVES quote email box (9-FAA- SAVES- QUOTES@faa.gov) within 4 business days.

Request-For-Information (RFI):

General in nature, does not have specific requirements. CLINs will not be indicated at time of responding.

- RFI Response Time Limits: Submit information back to SAVES quotes email box within 30 calendar days.

G.3.2 SHARING OF RFQ/RFI INFORMATION

Government issued RFQs/RFIs are not to be shared or “directly fed” to the public. They should only be provided to companies for whom you accept contractual and programmatic responsibility and oversight and with whom you have a business relationship in order to have them work with you and assist you in responding. In accordance to Section C.17, the Supply Chain Risk Management specifically addresses the different levels of the supply chain and reinforces the importance of “relationships” between a SAVES Contractor and Industry.

You are responsible for how the information you share is used and all actions by any companies related to those RFQs/RFIs. If a company obtains a SAVES RFQ/RFI from you and uses that information for any reason other than to assist you with a quote, your performance rating may be negatively impacted. Examples of misuse would include contacting the customer without your knowledge and oversight, providing quotes or other information outside SAVES, questioning the customer on their requirements, requesting information concerning awards, contacting the customer post-award to complain about their selection, etc. All communications must be coordinated through and with your company.

Since the subject of sharing RFQs/RFIs can be sensitive due to possible proprietary information, sensitive and/or classified requirements, etc. we are concerned about any “direct feeding” of RFQs/RFIs to the public and/or any fees that a SAVES Contractor may be charging to provide that direct feed service.

G.3.3 RFQ/RFI REQUEST PROCESS

mailto:9-FAA-SAVES-QUOTES@faa.gov

1. When a request is issued via the SAVES quotes email box at 9-FAA-SAVES-QUOTES@faa.gov, the SAVES vendor must respond back to the SAVES email box with a quote in a MS Word, PDF, MS Excel document or a mutually agreed upon format. The quote must be accompanied listing all CLINs quantities and prices matching exactly what was in the quote.

2. For DOT Modes with a DOT email address (e.g. john.doe@dot.gov), SAVES vendors can receive RFI/RFQ and send back quotes outside the SAVES quotes email box.

3. For FAA customers with an FAA email address (e.g. jane.doe@faa.gov), all RFQs/RFIs are issued through the SAVES email box, and the FAA customer should not call or email SAVES vendors to request a quote and have it be emailed back to them.

Please be advised that most of the RFQs/RFIs come from AIT personnel that have developed the RFQ/RFI forms. If you’re receiving an RFQ/RFI outside of the SAVES quotes email box, please advise the customer you only have 2 options:

i. Decline to provide them a quote, or

ii. Have the FAA customer contact SAVES personnel for further guidance at: 9-NATL- SAVES@faa.gov

4. If this is a purchase card and the Purchase Card Holder (PCARD) contacted you directly to make a purchase, you can send them an updated quote/credit card transaction detail via email.

5. All quotes must indicate the validity period (minimum of 30 days).

6. Partial quoting is only allowed if explicitly stated by the customer. If you are unable to respond to the entire RFQ the SAVES vendor must provide a no-bid for the opportunity.

7. Each individual item on a quote should be clearly marked with its Trade-Act-Agreement (TAA) status. Items whose statuses are unknown should be clearly marked as non- compliant.

8. Within one business day of an order shipping, the SAVES vendor must provide the customer with the shipment tracking number.

9. “No bids” are required.

10. All questions, comments or other correspondence with customers during the RFQ process must only be through the SAVES quotes email box.

The Contractor must:

- Notify the ordering CO/PCARD if an item is out of stock. The ordering CO/PCARD must have the option of requesting a back-order, substituting another available Contract product, or canceling the item from the order. Under no circumstance is the Contractor permitted to make unauthorized substitutions.

- Show specialized delivery requirements such as OCONUS delivery; expedited delivery; specialized handling where applicable.

- Inform ordering CO/PCARD of the availability dates for unfilled and partial shipment orders.

- Provide an automatic tax exemption, where applicable, for all purchases covered under the Contract.

- The Contractor must ensure that Government issued DOs match any Contractor provided quotes by line item and prices. Any quotes that have expired at the time of order placement must be re-quoted.

mailto:9-FAA-SAVES-QUOTES@faa.gov mailto:john.doe@dot.gov mailto:jane.doe@faa.gov mailto:9-NATL-SAVES@faa.gov mailto:9-NATL-SAVES@faa.gov

- Items returned prior to the Government’s acceptance are not subject to restocking fees or other charges unless the return is due to a government-initiated change.

- The delivery orders issued under the Contract will be competed among the contract holders according to the procedure set forth in Section G.4.

G.4 DELIVERY ORDER COMPETITION REQUIREMENTS

In the event the requirement is estimated (based on the Government’s internal estimate) to be under $250,000.00, the competition for the requirement will be limited to the small business contract holders. The Government will evaluate quotes received and will award to the lowest price small business contract holder that meets the requirement.

In the event the requirement is estimated (based on the Government’s internal estimate) to be $250,000.00 and above, the delivery order will be competed amongst all contract holders. The Government will evaluate quotes received and will award to the lowest price contract holder that meets the requirement.

The competition parameters for each delivery order are entirely within the discretion of the Administrative Contracting Officer (ACO). If orders estimated to be under $250,000.00 do not receive at least two reasonable small business offers, the ACO has the discretion to allow the delivery order to be competed amongst all contract holders.

The Government reserves the right to increase the $250,000 threshold identified above, to align with increases to the AMS threshold, if the AMS threshold changes.

G.4.1 YEAR ONE DELIVERY ORDER REQUIREMENTS (if applicable)

Within 6 months after date of award, the FAA reserves the right to place delivery orders utilizing the prices as proposed on Attachment 2 Pricing Model Evaluation Worksheet (if applicable), as competed and determined to be fair and reasonable at time of award, or to compete the requirements for lower prices in accordance with the ordering procedures set forth in Sections G.3 and G.4 above, including estimated pricing requirements limited to Small Business contract holders. Note that the Pricing Model Evaluation Worksheet is a historic representation of the FAA’s requirements and is not representative of all requirements or applicable to all Year One orders.

G.4.2 ON-RAMPING

The Government may consider, at its sole and absolute discretion, conducting an open-season/on-ramp as either Small Business or Unrestricted at any time during the life of the program to admit new companies (and/or Award additional pools) into the contract, if it is deemed to be in the best interest of the Government. If deemed eligible, companies whose original proposals were not accepted, or IDIQ option periods were not renewed will be allowed to submit proposals during open seasons. The CO may conduct market research to assess additional technologies available in the open market. The CO may also assess the amount of competition available. The Government will review the need for additional HW/SW SAVES contractors to keep the eligible pool(s) viable/competitive, and/or to ensure that the agency maintains access to the latest technological solutions in contracts for IT products. The Government may evaluate the benefit of conducting an on-ramp on the multiple award IDIQ vehicle on an annual basis. The Government reserves the right to on-ramp in year five of the base ordering period, prior to exercising the five-year option ordering period. However, the Government may conduct an on-ramping in any year of the ordering period in order to maintain adequate competition or to obtain access to additional technologies and capabilities.

Specific guidance will be identified prior to exercising the five-year option ordering period.

G.4.3 TECHNICAL REFRESH

In accordance with C.23, the FAA anticipates performing a Technology Refreshment process on a quarterly basis for the addition of new OEMs/products, the deletion of OEMs/products identified in Schedule B, OEM list, and/or adjustment of OEMs/products as necessary. The SAVES HW/SW contracts will utilize CLIN 4 in instances where new OEMs are proposed to be added. The SAVES team will utilize a quarterly technical refresh to add the new CLIN 4 products to each vendors respective schedule B.

This process will include the review of Contractor proposals of Technical refreshments. Contractor proposals of new technology which will upgrade, replace, extend, or enhance the components will be evaluated at the Government’s discretion, and the Contractor must submit a technology refreshment proposal to the COR and CO outlining the proposed technology (to be reviewed quarterly or at the Government’s discretion, CLIN 4 requirements). Included in this proposal there shall be pricing data (i.e., current published commercial price list), a justification of how the new technology represents an improvement over existing solutions, and any other commercial technical information as needed to appropriately review the item(s), or as requested by the COR. The Government reserves the right to approve any or all the proposed items and to unilaterally modify the contract to provide for the ordering of the new technology as described in Section B, CLIN 4 Approval HW/SW Requirements.

The Government reserves the right to remove any item from the current contract if it deems the item to be out of scope, not reasonably priced, out of date, or missing technical information.

Section H - Special Contract Requirements Clause List

3.1.9-1 ELECTRONIC COMMERCE AND SIGNATURE (JUL 2020)

(a) The Electronic Signatures in Global and National Commerce Act (E-SIGN) establishes a legal equivalence between:

(1) Contracts written on paper and contracts in electronic form;

(2) Pen-and-ink signatures and electronic signatures; and

(3) Other legally-required written records and the same information in electronic form.

(b) With the submission of an offer, the offeror acknowledges and accepts the utilization of electronic commerce as part of the requirements of this solicitation and the resultant contract.

(c) Certain documents may need to be provided or maintained in original form, such as large-scale drawings impractical to convert to electronic format or a document with a raised seal signifying authenticity. This clause does not change or affect any other requirements that a document must be in paper format to satisfy legal requirements such as for certain real estate transactions.

(d) The use of electronic signature technology is authorized under this solicitation and the resulting contract.

(e) Contractors must not digitally sign any documents with software that uses the Secure Hash Algorithm 1 (SHA- 1). All digitally signed documents and contracts sent to the FAA must use a SHA-256 or higher hash algorithm. This is based on the National Institute of Standards and Technology (NIST) Policy Statement on Hash Functions dated August 5, 2015. Further guidance on the use of SHA-256 is in NIST Special Publication (SP) 800-57 Part 1, section

5.6.2 as amended and SP 800-131A, Revision 1 dated November 6, 2015. Additional guidance on the use of SHA-3 is in NIST SP 800-185 as amended.

(f) Contractors do not have to update documents previously digitally signed using SHA-1 hash algorithms unless the document requires updating. The FAA and contractors may continue to use SHA-1 for the following applications:

Verifying old digital signatures and time stamps, generating and verifying hash-based message authentication codes (HMACs), key derivation functions (KDFs), and random bit/number generation.

(End of Clause)

3.13-15 CONFIDENTIALITY OF DATA AND INFORMATION (NOV 2016)

(a) In performance of this contract, the contractor and any of its subcontractors, may need access to and use various data and information in the possession of the Government.This data and information may have been obtained under conditions which restrict the Government's right to use and disclose this data and information or which may be adverse to the interests of the Government or other parties if it is disseminated or used in a capacity other than in performance of this contract. Therefore, the contractor and its subcontractors agree to abide by any restrictive use conditions on such data and not to: (1) knowingly disclose such data and information to others without written authorization from the Contracting Officer, unless it is already publically available; or (2) use for any purpose other than the performance of this contract any data or information which bears a restrictive marking or legend which the contractor has gained access to through the performance of this contract, or information that should be marked according to FAA Order 1600.75 "Protecting Sensitive Unclassified Information (SUI)". For the sole purpose of this clause, "information" means any communication or representation of knowledge such as facts, data, or opinions in any medium or form, including textual, numerical, graphic, cartographic, narrative or visual form.

(b) In the event the work required to be performed under this contract requires access to proprietary data and information of other companies, the contractor must obtain agreement from such other companies for such use unless such data are provided or made available to the contractor by the Government. Two copies of such company-to-company agreements must be furnished promptly to the Contracting Officer for information only. These agreements must prescribe the scope of authorized use and disclosure of the proprietary data and information as well as any other terms and conditions to be agreed upon between the parties thereto. It is agreed by the contractor that any such data or information, whether obtained by the contractor pursuant to the aforesaid agreement or from the Government, must be protected from unauthorized use by or unauthorized disclosure to any individual, corporation, or organization so long as it remains proprietary.

(c) The contractor agrees to conduct formal training to make employees aware of the requirement to maintain confidentiality of data and information as required above. The contractor must obtain from each employee in connection with this contract a signed Non-Disclosure Agreement. This agreement must provide that the employee will not, during employment or anytime thereafter, disclose or use for current or future benefit of any party any of the data (to include any form of Sensitive Unclassified Information (SUI) described in FAA Order 1600.75) or information not publically available received in connection with the work under the contract.

(d) The contractor agrees to hold the Government harmless and indemnify the Government as to any cost/loss resulting from the unauthorized use or disclosure of third party data or software by the contractor, its employees, subcontractors, or agents.

(e) The contractor agrees to include the substance of this clause in all subcontracts awarded under this contract. The Contracting Officer will consider case-by-case exceptions to this requirement for individual subcontracts in the event that: (1) the contractor considers this clause to be inappropriate and unnecessary in the case of a particular subcontract; (2) the contractor provides a written statement affirming absolute unwillingness of a subcontractor to perform, absent some relief from the substance of this prohibition and the reason why; (3) use of an alternate subcontract source would unreasonably detract from the quality of effort; and (4) the contractor provides the Contracting Officer timely written advance notice of these and any other extenuating circumstances.

(f) Except as the Contracting Officer specifically authorizes in writing, upon completion of all work under this contract, the contractor must return all such data and information described above obtained from the Government, including all copies, modifications, adaptations, or combinations thereof, to the Contracting Officer. Data obtained from another company must be disposed of in accordance with the contractor's agreement with that company, or if the agreement makes no provision for disposition, must be returned to that company. The contractor must further certify in writing to the CO that all copies, modifications, adaptations, or combinations of such data or information which cannot reasonably be returned to the Contracting Officer (or to the appropriate company), have been deleted from the contractor's (and any subcontractor's) records and destroyed. The FAA reserves the right to audit the deletion. The FAA must provide notice of the audit 10 calendar days prior to the audit.

(g) These restrictions do not limit the contractor's (or subcontractor's) right to use and disclose any data and information obtained from another source without restriction.

(End of clause)

Section I - Contract Clauses Clause List

3.1-1 CLAUSES AND PROVISIONS INCORPORATED BY REFERENCE (JUL 2019)

This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at:

https://fast.faa.gov/contractclauses.cfm.

(End of clause)

3.1.7-1 EXCLUSION FROM FUTURE AGENCY CONTRACTS (JUL 2018)

3.1.7-2 ORGANIZATIONAL CONFLICTS OF INTEREST (JAN 2023)

3.1.7-4 ORGANIZATIONAL CONFLICT OF INTEREST - MITIGATION PLAN REQUIRED (OCT

2019)

3.1.7-5 DISCLOSURE OF CONFLICTS OF INTEREST (JUL 2018)

3.1.8-1 CANCELLATION, RESCISSION AND RECOVERY OF FUNDS FOR ILLEGAL OR

IMPROPER ACTIVITY (APR 2024)

3.1.8-2 PRICE OR FEE ADJUSTMENT FOR ILLEGAL OR IMPROPER ACTIVITY (APR 2024)

3.2.2.3-29 INTEGRITY OF UNIT PRICES (JUL 2004)

3.2.2.3-33 ORDER OF PRECEDENCE (APR 2024)

3.2.2.3-83 PROHIBITION AGAINST CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS (OCT 2015)

3.2.2.7-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH

CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT (APR 2023)

3.2.2.7-8 DISCLOSURE OF TEAM ARRANGEMENTS (APR 2008)

3.2.4-28 CANCELLATION OF ITEMS (OCT 2019)

3.2.5-1 OFFICIALS NOT TO BENEFIT (OCT 2024)

3.2.5-3 GRATUITIES OR GIFTS (OCT 2024)

3.2.5-4 CONTINGENT FEES (OCT 2024)

3.2.5-5 ANTI-KICKBACK PROCEDURES (OCT 2024)

3.2.5-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE FAA (OCT 2024)

3.2.5-8 WHISTLEBLOWER PROTECTION FOR CONTRACTOR EMPLOYEES (APR 2024)

3.2.5-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (OCT 2024)

3.3.1-1 PAYMENTS (JUL 2018)

3.3.1-6 DISCOUNTS FOR PROMPT PAYMENT (JUL 2018)

3.3.1-8 EXTRAS (OCT 2024)

3.3.1-9 INTEREST (APR 2023)

3.3.1-15 ASSIGNMENT OF CLAIMS (JUL 2018)

3.3.1-17 PROMPT PAYMENT (OCT 2024)

3.3.1-20 PROVIDING ACCELERATED PAYMENT TO SMALL BUSINESS SUBCONTRACTORS

(OCT 2012)

3.3.1-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER- SYSTEM FOR AWARD

MANAGEMENT (OCT 2024)

3.3.1-38 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS – COMMERCIAL

SOFTWARE (OCT 2024)

3.3.2-1 FAA COST PRINCIPLES (OCT 2019)

3.4.2-8 FEDERAL, STATE, AND LOCAL TAXES - FIXED PRICE CONTRACT (APR 2025)

3.5-1 AUTHORIZATION AND CONSENT (APR 2023)

3.5-2 NOTICE AND ASSISTANCE REGARDING PATENT AND COPYRIGHT INFRINGEMENT

(JAN 2009)

3.5-3 PATENT INDEMNITY (APR 2017)

3.5-13 RIGHTS IN DATA - GENERAL (OCT 2014)

3.5-13 RIGHTS IN DATA - GENERAL (OCT 2014) - ALTERNATE II (JAN 2009)

3.5-13 RIGHTS IN DATA - GENERAL (OCT 2014) - ALTERNATE III (JAN 2009)

3.5-17 RIGHTS IN DATA - EXISTING WORKS (JAN 2009)

3.5-18 COMMERCIAL COMPUTER SOFTWARE LICENSE (JAN 2009)

3.6.1-3 UTILIZATION OF SMALL, SMALL DISADVANTAGED, WOMEN-OWNED, SERVICE-

DISABLED VETERAN OWNED, AND HUBZONE SMALL BUSINESS CONCERNS (APR 2025)

3.6.1-4 SMALL BUSINESS SUBCONTRACTING PLAN (APR 2025)

3.6.1-5 PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (OCT 2022)

3.6.1-6 LIQUIDATED DAMAGES - SUBCONTRACTING PLAN (OCT 2022)

3.6.1-7 LIMITATIONS ON SUBCONTRACTING (JUL 2021)

3.6.1-15 POST-AWARD SMALL BUSINESS PROGRAM RE-REPRESENTATION (JUL 2023)

3.6.2-2 CONVICT LABOR (APR 2025)

3.6.2-4 WALSH-HEALEY PUBLIC CONTRACTS ACT (APR 2025)

3.6.2-11 RESERVED (APR 2025)

3.6.2-12 EQUAL OPPORTUNITY FOR VETERANS (APR 2022)

3.6.2-13 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (APR 2022)

3.6.2-16 NOTICE TO THE GOVERNMENT OF LABOR DISPUTES (APR 2025)

3.6.2-39 TRAFFICKING IN PERSONS (OCT 2024)

3.6.2-44 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR RELATIONS

ACT (APR 2025)

3.6.3-16 RESERVED (APR 2023)

3.6.3-17 EFFICIENCY IN ENERGY-CONSUMING PRODUCTS (OCT 2024)

3.6.4-8 BUY AMERICAN ACT AND FAA BUY AMERICAN PREFERENCE - USMCA

IMPLEMENTATION ACT - BALANCE OF PAYMENTS PROGRAM (JAN 2024)

3.6.4-10 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JAN 2010)

3.6.4-21 EXPORT CONTROL (JUL 2014)

3.6.6-1 DRUG FREE WORKPLACE (APR 2023)

3.6.6-2 SEAT BELT USE BY CONTRACTOR EMPLOYEES (APR 2023)

3.6.6-3 CONTRACTOR POLICY TO BAN TEXT MESSAGING WHILE DRIVING (JUL 2023)

3.8.9-2 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (JUL 2023)

3.9.1-1 CONTRACT DISPUTES (JAN 2020)

3.9.1-2 PROTEST AFTER AWARD (AUG 1997)

3.10.1-7 BANKRUPTCY (APR 1996)

3.10.1-12 CHANGES - FIXED-PRICE (APR 1996)

3.10.1-12 CHANGES - FIXED-PRICE (APR 1996) - ALTERNATE I (APR 1996)

3.10.1-12 CHANGES - FIXED-PRICE (APR 1996) - ALTERNATE II (APR 1996)

3.10.1-25 NOVATION AND CHANGE-OF-NAME AGREEMENTS (OCT 2007)

3.10.1-28 CHANGES REQUIRED BY AMS (JAN 2024)

3.10.3-2 GOVERNMENT PROPERTY - BASIC CLAUSE (APR 2022)

3.10.3-5 USE AND CHARGES (OCT 2018)

3.10.4-19 GOVERNMENT INDUSTRY DATA EXCHANGE PROGRAM (GIDEP) (JAN 2018)

3.10.5-1 PRODUCT IMPROVEMENT/ TECHNOLOGY ENHANCEMENT (APR 1996)

3.10.6-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT (FIXED PRICE) (OCT

1996)

3.10.6-4 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (JAN 2020)

3.11-62 PREFERENCE FOR PRIVATELY OWNED U.S. FLAG COMMERCIAL VESSELS (APR

2025)

3.13-11 PLAIN LANGUAGE (JUL 2006)

3.13-14 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT

AWARDS (APR 2025)

3.14-5 SENSITIVE UNCLASSIFIED INFORMATION (SUI) (JAN 2022)

3.14-6 PRIVACY OR SECURITY SAFEGUARDS (NOV 2016)

3.14-8 NON-FAA INFORMATION SYSTEMS (JUL 2017)

3.1.7-6 DISCLOSURE OF CERTAIN EMPLOYEE RELATIONSHIPS (APR 2023)

(a) The policy of the FAA is to avoid doing business with contractors, subcontractors, and consultants who have a conflict of interest or an appearance of a conflict of interest. The purpose of this policy is to maintain the highest level of integrity within its workforce and to ensure that the award of procurement contracts is based upon fairness and merit.

(b) The contractor must provide to the Contracting Officer the following information with its proposal and must provide an information update within 30 days of the award of a contract, any subcontract, or any consultant agreement, or within 30 days of the retention of a Subject Individual or former FAA employee subject to this clause:

(1) The names of all Subject Individuals who:

(i) participated in preparation of proposals for award; or

(ii) are planned to be used during performance; or

(iii) are used during performance; and

(2) The name of each individual, retained in any capacity by the contractor, who was employed by FAA during the five-year period immediately prior to the date of award; and

(3) The date on which the initial expression of interest in a future financial arrangement was discussed with the contractor by any former FAA employee whose name is required to be provided by the contractor pursuant to subparagraph (2); and

(4) The location where any Subject Individual or former FAA employee whose name is required to be provided by the contractor pursuant to subparagraphs (1) and (2), are expected to be assigned.

(c) "Subject Individual" means a current FAA employee's father, mother, son, daughter, brother, sister, uncle, aunt, first cousin, nephew, niece, husband, wife, father-in-law, mother-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, stepfather, stepmother, stepson, stepdaughter, stepbrother, stepsister, half brother, half sister, spouse of an in-law, or a member of his/her household.

(d) The contractor must incorporate this clause into all subcontracts or consultant agreements awarded under this contract and must further require that each such subcontractor or consultant incorporate this clause into all subcontracts or consultant agreements at any tier awarded under this contract unless the Contracting Officer determines otherwise.

(e) The information as it is submitted, must be certified as being true and correct. If there is no such information, the certification must so state.

(f) Remedies for nondisclosure: The following are possible remedies available to the FAA should a contractor misrepresent or refuse to disclose or misrepresent any information required by this clause:

(1) Termination of the contract.

(2) Exclusion from subsequent FAA contracts.

(3) Other remedial action as may be permitted or provided by law or regulation or policy or by the terms of the contract.

(g) Annual Certification. The contractor must provide annually, based on the anniversary date of contract award, the following certification in writing to the Contracting Officer:

ANNUAL CERTIFICATION OF DISCLOSURE OF CERTAIN EMPLOYEE RELATIONSHIPS

The contractor represents and certifies that to the best of its knowledge and belief that during the prior 12 month period:

[ ] A former FAA employee(s) or Subject Individual(s) has been retained to work under the contract or subcontract or consultant agreement and complete disclosure has been made in accordance with subparagraph (b) of AMS Clause 3.1.7-6.

[ ] No former FAA employee(s) or Subject Individual(s) has been retained to work under the contract or subcontract or consultant agreement, and disclosure required by AMS Clause 3.1.7-6 is not applicable.

Authorized Representative

Company Name

Date

(h) The contractor agrees to include the substance of this clause in all subcontracts awarded under this contract. The Contracting Officer will consider case-by-case exceptions to this requirement for individual subcontracts in the event that: (1) the contractor considers this clause to be inappropriate and unnecessary in the case of a particular subcontract; (2) the contractor provides a written statement affirming absolute unwillingness of a subcontractor to perform, absent some relief from the substance of this prohibition and the reason why; (3) use of an alternate subcontract source would unreasonably detract from the quality of effort; and (4) the contractor provides the Contracting Officer timely written advance notice of these and any other extenuating circumstances.

(End of clause)

3.2.4-16 ORDERING (OCT 2024)

(a) Any supplies and services to be furnished under this contract must be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the contract. Such orders may be issued from 02/01/2026 through 01/31/2036.

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of a conflict between a delivery order or task order and this contract, the contract must control.

(c) If mailed, a delivery order or task order is considered "issued" when the FAA deposits the order in the mail.

Orders issued by facsimile, email or other electronic commerce methods are considered "issued" when the FAA sends the order. Orders may be issued orally only if authorized in the contract.

(End of clause)

3.2.4-17 ORDER LIMITATIONS (OCT 2019)

(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $1,000.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.

(b) Maximum order. The Contractor is not obligated to honor-

(1) Any order for a single item in excess of $100,000,000.00;

(2) Any order for a combination of items in excess of $100,000,000.00; or

(3) A series of orders from the same ordering office within 2 days that together call for quantities exceeding the limitation in subparagraph (1) or (2) above.

(c) If this is a requirements contract, the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) above.

(d) Notwithstanding paragraphs (b) and (c) above, the Contractor must honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 1 days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons.

Upon receiving this notice, the Government may acquire the supplies or services from another source.

(End of clause)

3.2.4-20 INDEFINITE QUANTITY (OCT 2019)

(a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance must be made only as authorized by orders issued in accordance with the "Ordering" clause. The Contractor must furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the maximum. The Government will order at least the quantity of supplies or services designated in the Schedule as the minimum.

(c) Except for any limitations on quantities in the "Order Limitations" clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period must be completed by the Contractor within the time specified in the order. The contract must govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor must not be required to make any deliveries under this contract after 120 months.

(End of clause)

3.2.4-34 OPTION TO EXTEND SERVICES (OCT 2019)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the

Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder must not exceed 6 months.