SINGLE SOURCE JUSTIFICATION001.pdf

Global Acquisitions U. S. DE PARrM ENT a/ SI-ATE

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SECTION I: IDENTIFICATION OF THE AGENCY

AND THE CONTRACTING ACTTVITY

Overseas Post Lima. Peru Department of State Contracting Activity

Requiring Activity State/GSO, U.S. Embassy Peru

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING

APPROVED

Approval is requested to solicit and award on a sole-source basis a Firm-Fixed-Price contract to: QFIAPAQ NAN SAC, Lima, Peru for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

This is a new contract action.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET

THE AGENCY'S NEEDS

e U.S. Embassy Lima requires specialized conservation and restoration services fo istorically significant fumiture located in the Chief of Mission Residence.

Restoration of main dining table and extensions

Restoration of 36 dining chairs

Conservation of 4 ornamental leather chairs

Diagnostic testing, stabilization, and conservation treatments

Final documentation and reporting

Quantity

I lot 36 units

4 units

I lot

1 lot

Base

End ui rementsechnical R

Period of Performance 12 weeks

12 weeks

4 weeks

Scope Summary

Supplies/Services

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U. S. DEPARTM ENT,F STATE

Work includes:

. Diagnostic testing (material sensitivity, solubility) . Mechanical and chemical cleaning . Controlled humidification treatments . Structural consolidation ofwood and leather . Reversible conservation treatments . Reintegration of missing material . Preservation oforiginal finishes . Final documentation and maintenance guidance

These services must adhere to internationally recognized conservation standards emphasizing:

. Minimal intervention

. Reversibility

. Preservation of original materials and finishes

. Materialcompatibility

. Full documentation of treatments

Estimated Total Value: $49.000

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY

PERMITTING OTHER THAN FULL AND OPEN COMPETITION

This acquisition is conducted under the authority of 41 USC 3304, as implemented by FAR 6.103 and substantiated by the following:

FAR 6.103-1 - Only one responsible source and no other supplies or services will satisf, agency requirements.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR,S

UNIQUE QUALIFICATIONS OR THE NATURE OF

THE ACQUISITION REQUIRES USE OF THE AUTHORITY CITED

QHAPAQ NaN SeC is the only responsible source reasonably available capable of meeting the Government's requirement without unacceptable risk to historically significant property.

a. Specialized Cultural Heritage Conservation Expertise

U.S. DEPAKTMENTr/ST TE e requirement involves restoration of culturally significant furnishings requiring useum-quality conservation techniques, not standard commercial repair.

ese include:

. Reversible restoration methods (e.9., hide glue, conservation adhesives) . Preservation oforiginal flrnishes (shellac, wax, oil) . Non-invasive cleaning and stabilization . Conservation-grade reintegration techniques ese standards align with internationally recognized conservation practices (AIC, ecretary of the Interior standards) and significantly limit the pool ofcapable vendors.

. Proven Past Performance at the Ambassador's Residence HAPAQ NeN SaC has successfully performed prior restoration work on historically ignificant fumishings within the Ambassador's Residence.

is provides:

. Direct familiarity with the furnishings and materials . Proven ability to meet representational and historical standards . Reduced performance and technical risk o other vendor has demonstrated comparable experience in this specific environment.

. Unique Technical Capability Demonstrated in Proposal e contractor's proposal includes specialized conservation techniques such as:

. Controlled humidity treatments

. Leather consolidation and capillary infiltration

. Microcrystalline wax protective finishes

. Structural stabilization of antique wood elements ese techniques are not offered by general commercial furniture repair vendors.

. Other Sources Not Capable arket research identified vendors capable of general fumiture repair; however:

. They rely on modem refinishing methods (sanding, synthetic coatings) . They do not perform reversible conservation treatments . They lack experience with historically significant furnishings se of these vendors would result in irreversible dam e and loss ofhistorical inte I

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U.S. DEPARTM ENT o/ STATE

SECTION 6. DESCRIPTION OF EFFORTS TO ENSURE THAT OFFERS

WERE SOLICITED FROM AS MANY POTENTTAL SOURCES AS IS

PRACTICABLE, INCLUDING WHETHER A NOTICE WAS OR WILL BE

PUBLICIZED AS REQUIRED BY FAR SUBPART 5.2 AND, IF NOT, WHICH

EXCEPTION UNDER FAR 5.201 APPLIES

Market research was conducted within the last 12 months by U.S. Embassy Lima GSO staff.

This included:

. Review of local and regional restoration vendors . Evaluation oftechnical capabilities . Comparison of restoration methodologies

Findings:

. Multiple vendors provide general furniture repair . None demonstrated conservation-level capability . Only QHAPAQ NaN SAC met all technical requirements

Due to the specialized nature of the requirement, competition would not yield additional qualified sources.

A synopsis will be posted in accordance with FAR Subpart 5.2, as applicable.

SECTION 7. DETERMINATION BY THE CONTRACTING OFFICER THAT

THE ANTICIPATED COST TO THE GOVERNMENT IS FAIR AND

RBASONABLE

The Contracting Officer has determined the price to be fair and reasonable based on:

. Independent Government Estimate (IGE)

. Comparison with similar conservation services

. Detailed cost breakdowns provided by the contractor

Examples:

. Leather chair conservation: $9,036.44 . Dining furniture restoration: $39,784.88

U.S. DEPARTM ENT,/ STATE

SECTION 8. DESCRIPTION OF THE MARKET RESEARCH CONDUCTED

(SEE PART IO) AND THE RESULTS OR A STATEMENT OF THE REASON

MARKET RESEARCH WAS NOT CONDUCTED

Market research was conducted in accordance with FAR Part 10 within the past 12 months.

This included:

. Identification of local vendors . Capabilityassessments . Review of restoration techniques

Results:

. General vendors lack conservation expertise . Only one vendor identified with required qualifications . Requirement is highly specialized

SECTION 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER

THAN FULL AND OPEN COMPETITION

The fumishings are historically significant assets used for official representational purposes.

Improper restoration would result in:

. Irreversible damage . Loss ofcultural and historical value . Potential replacement costs exceeding contract value

The Govemment must ensure preservation of these assets in accordance with professional conservation standards.

SECTION IO. LISTING OF THE SOURCES, IF ANY, THAT EXPRESSED,

IN WRITING, AN INTEREST IN THE ACQUISITION

To date, no other sources have expressed interest in writing.

ECTION 11. STATEMENT OF THE ACTIONS,IF ANY, THE

GENCY MAY TAKE TO REMOVE OR OVERCOMf, ANY BARRIERS TO

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F Global Acquisitions U. S. DEIARTM ENT a/ STATE

COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION FOR

THE SUPPLIES OR SERVICES REQUIREI)

Ihe Government will continue to monitor market capability.

Due to the specialized nature of cultural heritage conservation, competition is expected ;o remain limited.

SECTION I2. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

CERTIFICATIONS (Continued)

CONTRACTING OFFICER CERTIFICATION (FAR 6.104-1(aXl2)) I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

U Z: I l>"zl san Jaure Date ontracting Officer

HEAD OF THE CONTRACTING ACTIVITY

SIGNATURE:

Chris Bum

HCA

Date

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