Single Source Justification_MPT-SAT-redacted.pdf

PDF 196 KB Posted Jun 23, 2021

Attached to: 6520--A-Dec Dental Chairs and Instruments. *NOTICE OF INTENT TO SOLE SOURCE*
Solicitation number: 36C24621Q0858
Issued by: Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 6

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Written by GovTribe AI · Dec 27, 2023

This single source justification and special notice describe a planned sole source contract award for dental chairs and instruments. The Department of Veterans Affairs intends to award a firm-fixed price contract to Fidelis Sustainability Distribution, LLC for A-Dec branded dental chairs and instruments for the Salisbury VA Medical Center. The requirement is for a brand-name product that is compatible with the clinic's existing equipment, which can only be met by A-Dec or its authorized distributor. The justification cites market research finding no other responsible sources. Interested parties had until June 28, 2021 to identify their capability to meet the requirement via email. The award is intended to be made to Fidelis Sustainability Distribution, LLC with an effective date of June 30, 2021.

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VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C246-21-AP-3570

1. Contracting Activity: Department of Veterans Affairs, NCO 06, Hampton VA Medical Center, 100 Emancipation Dr, Hampton, VA 23667 Purchase Request 659-21-3-098-0185 for the Salisbury VAMC.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The requirement is part of ongoing dental clinic project being constructed and will allow continued renovation to meet the needs of the Government and Veterans. The Salisbury VAMC Dental Department has an ongoing program to provide dental care to eligible Veterans. This requirement is to provide A-dec dental chairs to include dental chairs with delivery arm, lighting and assistant’s instruments and the electric motors for the instrumentation for the Salisbury VA Medical Center (VAMC) Dental Department.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

This requirement for the renovated space has been designed to align with the existing clinics conditions, clearances, light fixtures, electric handpieces, motors, and existing specialized filtration/disinfection systems (steri-straw) that are specific for A-Dec equipment. No other dental chairs are interoperable or interchangeable with the A-dec equipment and installation of other dental chairs will void the warranty of the A-dec instrumentation.

A-dec, Inc. (OEM) has authorized Fidelis Sustainability Distribution, LLC as the sole SDVOSB distributor for A-dec products, supplies, and services.

41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000.

4. Description of market research conducted and results or statement why it was not conducted:

A search was conducted in the Vendor Information Pages (VIP) for SDVOSBs registered under NAICS Code 339114 utilizing keywords “dental chairs”. VIP results showed zero (0) verified SDVOSBs and VOSBs.

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

A search querying Government-wide database of contracts from the NAC and NSSL using keywords “dental chairs” and the results showed zero (0) results. GSA Advantage results showed A-dec Inc (large) V797D-70087.

A search was conducted in the Federal Procurement Data System – Next Generation (FPDS-NG) utilizing keywords A-dec dental chairs, limiting to VA awards, and reports that fell under NAICS Code 339114 and Product Service Code (PSC) 6520. Two (2) recent awards were awarded to A-dec, Inc (OEM) and two (2) awards were awarded to Fidelis Sustainability Distribution, LLC

(SDVOSB).

In a review of the System for Award Management (SAM) website, Fidelis Sustainability Distribution, LLC (DUNS No. 078849033) is listed as a small business under this requirement’s NAICS Code 339114 (Dental Equipment and Supplies Manufacturing) with Size Standard of 750 employees.

Email correspondence with A-dec, Inc. (OEM) querying for a list of authorized small business distributors for A-dec products, supplies, and installation services. A-dec, Inc. has authorized Fidelis Sustainability Distribution, LLC as the sole SDVOSB distributor for A-dec products, supplies, and services.

In a query of the Center for Verification and Evaluation (CVE) on the Vendor Information Pages (VIP), Fidelis Sustainability Distribution, LLC was listed as a verified Service-Disabled Veteran Owned Small Business.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Digitally signed by Daleta S. Coles 1084272

1084272 Date: 2021.06.03 10:26:59 -04'00'

Name Date Title

Daleta S. Coles https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466