Single Source Justification _July 4th.pdf

This document is a Single Source Justification form for venue rental and staffing for the 2025 U.S. Embassy Independence Day Celebration in Phnom Penh, Cambodia. The U.S. Department of State seeks to procure event services from the Sofitel Phnom Penh Phokeethra Hotel for a July 3, 2025 event, with an estimated total cost of $18,780.70. The event requirements include hosting a cocktail reception for 800+ guests, featuring a ballroom, catering services, band stage/audio setup, TV screens, and associated event logistics like venue tear-down and air conditioning.

The justification for sole-source procurement is based on the hotel being the only top-tier venue in Phnom Penh with a large ballroom, flexible food/drink rules, and a reasonable commute from the embassy. The front office and event committee determined the Sofitel Phnom Penh is the optimal location, considering safety concerns about hosting a large event outdoors during extreme heat. The contracting officer certified the anticipated cost as fair and reasonable, with the procurement authorized under Federal Acquisition Regulation (FAR) 6.302-1 for "Only One Responsible Source".