Single Source Approval.docx

Soliciting From a Single Source IAW FAR 13.106-1(b)(1)(i) Brand-Name

Oracle Directory Maintenance and Support for Quantum

Acquisition conducted under simplified acquisition procedures are exempt from the requirements in FAR Part 6 (FAR 6001(a)). In accordance with FAR 13-106-1(b)(1)(i), a Contracting Officer (CO) may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g. urgency, exclusive licensing agreements, brand-name, or industrial mobilization). This is a brand-name requirement due to proprietary configurations of the software and software updates are only available through resellers of the product. The circumstance(s) supporting this determination is outlined below.

The National Archives and Records Administration (NARA) requires the services of an authorized/certified Quantum reseller of the Oracle Directory maintenance and support for the Quantum Scalar Tape Encryption License Key located at Archives II, in College Park, MD 20740. The Oracle Directory maintenance and support of Quantum Scalar Tape Encryption License Key includes hardware and software which allows the NARA Integrated Siebel Program (NISP) systems backup tapes to add another layer of security to the HVA system backups. The Quantum Tape Encryption License Key is the serial number that allows the Quantum Tape Drive to conduct hardware encryption. The keys are entered into the interface of the hardware and the ability to conduct encryption is enabled. NARA needs the Quantum Scalar Tape Encryption License Key to conduct hardware tape encryption.

The period of performance of this purchase order is September 25, 2020 through September 24, 2021.

The statutory authority permitting other than full and open competition is the Federal Acquisition Streamlining Act, Public Law 103-355 in conjunction with the Competition in Contracting Act, 41 U.S.C. § 3304(a)(1) as implemented by FAR 13.106-1(b)(1)(i), “…the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).”

As is the case for other IT products, Quantum includes proprietary configurations and software that can only be supported by the owner/developer or authorized resellers. Quantum as the owner/developer, owns the rights to the sale, support and distribution of its enterprise system. The maintenance and support ensures that the encryption system for NARA will continue to function properly on a day-to-day basis.

NARA conducted market research for authorized/certified resellers of Quantum maintenance and support. Market research indicated that this proprietary maintenance and support is available through four (4) authorized resellers.

When the Quantum system reaches-end-of-life, NARA will research other encryption systems that can work as efficiently within the NISP infrastructure. Replacement would require the acquisition of a new encryption system which is currently economically unfeasible as compared to continued maintenance and support.

I hereby certify that this justification for “Soliciting from a Single Source” is made in good faith, that the supporting data and information are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to compete this requirement. I further certify this request is not a result of a desire to expend funds while those funds are still available.

Technical Representative (IJ)

I have reviewed this justification and conclude that it is accurate and complete to the best of my knowledge and belief.

Contracting Officer (Z)

I have reviewed this justification and hereby certify that it is accurate and complete to the best of my knowledge and belief. In accordance with NARA 501, I approve this justification.

Competition Advocate (B)