SILICA_FASTFILL_BID_TERMS.rtf

BID TERMS AND CONDITIONS

SILICA BOND FAST FILL

For fast set patching material

SCOPE: Bid issued to cover the normal requirements of the Maine Department of Transportation for SILICA BOND FAST FILL PRODUCT – 55 lb. Bags, for a period of one year.

CONTRACT PERIOD: 7/21/08 to 7/20/09

PRICE: Contract price is to remain firm for the duration of the contract

ORDERING PROCEDURE: Orders to be placed on an “as needed” basis. Delivery Orders (DO) will be created in AdvantageME for all orders against Master Agreements (MA), unless the State of Maine Procurement Card is used for payment. Orders in the amount of $5000.00 or less will be e-mailed by the using agency to the Vendor as a .pdf file. Delivery Orders in amounts greater than $5000.00 will workflow to the Division of Purchases’ Buyers for approval and encumbrance. The Division of Purchases will e-mail the .pdf order to the Vendor

PROCUREMENT CARD: State policy requires vendors to accept the State of Maine Procurement Card as a form of payment, with very rare exceptions. Your company will be required to accept these cards. The pricing offered to the State of Maine shall be the final cost to the State of Maine regardless of payment method. No surcharge or other compensation will be allowed. The State of Maine reserves the right to reject your bid if you are unwilling to accept this condition.

EXTENSION OF CONTRACT: The Director of the Division of Purchases may with the consent of the contractor extend the contract beyond the indicated expiration date.

CANCELLATION OF CONTRACT: The Division of Purchases reserves the right to cancel this contract with a 30 days written notice or immediately if contractor fails to conform to contract terms and conditions.

SHIPPING LOCATIONS, ADDRESSES & TELEPHONE NUMBERS

BRIDGE MAINTENANCE MANAGERS