signed Keefe Emergency Purchase Statement 11-25-25.pdf
PDF 2 MB Posted
- Solicitation number
- 26-426DOC-SOURC-B-50206
- Issued by
- St. Clair County, Illinois
About this file
This is an Emergency Purchase Statement filed by the Illinois Department of Corrections (IDOC) with the State of Illinois Chief Procurement Office for General Services, authorizing an emergency procurement from Keefe Group for commissary items. The emergency purchase is classified under the category to prevent or minimize serious disruption in critical State services. Keefe Group, located at 13870 Corporate Woods Trail, Bridgeton, Missouri 63044, will provide approved commissary items including food, clothing, health and beauty products, sundries, and electronics for sale to individuals in custody and correctional facility employees. The contract is effective November 25, 2025, with an expected end date of February 22, 2026, representing a short-term purchasing cycle designed to maintain continuous commissary operations during the period when a long-term competitive solicitation is being developed.
The estimated total expenditure for this emergency purchase is $6,000,000.00, designated as estimated costs to be reported later. The funding is classified as "Other" with the notation that this is a zero-dollar contract to the State, as expenses are not funded by state appropriations or grants. The procurement was made on an emergency basis because the short-term nature of the current purchasing cycle prevents vendors from securing reliable supply chains or establishing partnerships with Business Enterprise Program (BEP) certified businesses. No existing State contract was identified as meeting the need, and while best efforts were pursued to include BEP-certified contractors, the vendor's requirement to provide new pricing every 4 to 6 weeks and respond quickly to shifting product availability made formal BEP subcontractor commitments impractical without long-term volume commitments. The emergency purchase was authorized by Jared Brunk, Chief Administrative Officer, on November 26, 2025, with the commitment to continue pursuing BEP inclusion as market conditions stabilize and the competitive solicitation for a long-term contract proceeds.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of
EMERGENCY PURCHASE STATEMENT
Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 63044 |
| VendorState: MO |
| VendorCity: Bridgeton |
| VendorAddress: 13870 Corporate Woods Trail |
| Vendor: Keefe Group |
| AgencyZip: 62794 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: 1021 N. Grand Avenue East |
| AgencyDivision: Fiscal Services |
| AgencyUniversity: Illinois Department of Corrections |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: 26-426DOC-SOURC-B-50206 |
| DropDownListQuickPurchase: To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: The Vendor is able to provide needed commissary items to the Illinois Department of Corrections for its Individual in Custody and Correctional Facility Employees. |
| ExplanationSuppliesServices: The Vendor will provide approved commissary items that will allow for the continued sales of food, clothing, health/beauty, sundries and electronics to individuals in custody and Correctional Facility Employees. |
| TextField1: The short-term nature of our current purchasing cycle does not allow vendors to secure reliable supply chains or establish partnerships with BEP certified businesses. Vendors provide new pricing every 4 to 6 weeks and must respond quickly to shifting product availability. Without long-term volume commitments, it is not practical for the vendors to formalize subcontractor relationships or guarantee consistent opportunities for BEP participation. We will continue to pursue BEP inclusion as market conditions stabilize and we realize our competitive solicitation for a long-term contract. |
| CheckBoxYes: 0 |
| CheckBoxNo: 1 |
| ExplanationDoesNotMeetNeed: |
| TextFieldExpectedStartDate: 2025-11-25 |
| TextFieldExpectedEndDate: 2026-02-22 |
| TextFieldAmountExpenditure: $6,000,000.00 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 0 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 1 |
| IfOtherExplainTextField: This is a zero dollar contract, the State does not fund the expenses. |
| AuthorizedSignature: |
| TitleField: Chief Administrative Officer |
| PrintedNameField: Jared Brunk |
| AuthorizedDateField: 2025-11-26 |
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