Signed IVHL LaSalle Ext. 2 Pharmacy emergency-purchase-extension-approval.pdf

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page 1 of 5

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

Extension Justification BidBuy Reference #: 26-497DVA-LASAL-B-50451

Amount of original contract: $ 150,000

Actual or Estimated: Estimated

Original BidBuy Reference #: 26-497DVA-LASAL-B-48698

Original Emergency Term Start Date:7/18/2025 Original Emergency Term End Date: 10/15/2025

Expected Extension Start Date: 01/14/2026 Expected Extension End Date: 4/13/2026

Amount of extension contract: $ 150,000 Actual or Estimated: Estimated

Is there BEP participation on this contract? If no, explain why

LaSalle Home reached out to vendor, Omnicare, current vendor, to see if there were any changes since emergency started to work with BEP vendors. They stated they are not able to for the same reasons they gave on initial emergency see below.

LaSalle Home was in immediate need to provide pharmaceuticals to their residents to make sure all residents receive their prescribed medication in a timely manner. Agency reached out to Omnicare, current vendor, to ask if there was any aspect of the contract that can be provided by BEP vendors. Omnicare is not able to subcontract for reasons below:

1) Omnicare cannot utilize any wholesaler other than McKesson. While we did reach out to a BEP wholesaler previously, there is no potential for any subcontracting arrangement as Omnicare’s contract with McKesson provides McKesson is “the sole wholesale supplier” to all Omnicare pharmacy locations.

2) Unlike our competitors, Omnicare employs their own delivery drivers and has their own fleet of delivery vehicles. To the extent other pharmacies subcontract pharmacy delivery to third parties, Omnicare’s entire delivery operation is provided by their employees with no need to outsource. We have significant concerns about how a one-off third-party delivery courier used for this building could affect not only their pharmacy operation, but how it would also create challenges for staff at the facility.

3) To the extent there is any thought that Omnicare should subcontract with another pharmacy to dispense a portion of the prescriptions, Omnicare has concerns pertaining to patient safety and continuity of care. While Omnicare does work with CVS retail to dispense emergency prescriptions locally in the event the pharmacy is closed (our Des Plaines pharmacy operates 24/7/365, so this doesn’t happen often), non-emergency prescriptions are never dispensed through another pharmacy through any sort of subcontracting arrangement. Omnicare is reluctant to enter into any sort of arrangement to do so as this will, again, create confusion from the facility about what prescriptions are coming from which pharmacy, potential for prescriptions to be sent to multiple pharmacies by prescribers, challenges at the facility when reviewing invoices, challenges with pharmacy medical records, and many other patient safety, pharmacy operation and facility operation concerns.

Agencies initial efforts to secure a BEP vendor for the emergency are as follows:

Agency reached out to the following BEP vendors to see if they could take on the services we need for this emergency.

A Safe Haven” – called 7/18/25, 3:12pm, contact on BEP list unknown to operator, voicemail box for Fiscal Dept full Jules Enterprise Group DBA Anuko RX – called 7/18/25, 3:04pm, spoke to Gina Jules, declined due to short length of

Emergency Purchase Extension Approval v.25.2 Page 2 of 5

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle emergency contract PharmaScript Inc. – spoke to Sylviana on 7/18/25, 3:25 pm. Gave her the specs and told her we needed a response by Monday since contract has to be in place by Tuesday. No response.

Affinity Pharmacy Care – called 7/18/25, 3:10pm, voicemail box was for an individual rather than a business, left voicemail message in case he is affiliated with the business. Google search shows business is temporarily closed. Spoke with Nancy Kimme several times by phone, she did not call back by the agreed upon deadline.

3 R Healthcare – called 7/18/25, 3:13pm, spoke to Helen Randolph, she declined initially saying she was only a distributor, not a pharmacy. She further stated she would call back on Monday with additional information. Did not call back by the agreed upon deadline.

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

26-497DVA-LASAL-B-49330 $150,000.00 10/16/2025 01/13/2026

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

Illinois Department of Veterans Affairs - LaSalle Home is currently in an emergency contract for pharmacy services. The agency had a contract in place and a vendor from the community brought to the agencies attention that the goal changed. The previous contract had to be canceled due to BEP goals were denied a waiver which is why it is now an emergency contract. The LaSalle Home does not have an On-Site Pharmacy and needs to contract out with a vendor to ensure continued Pharmaceutical operations at the Home. The current vendor was the low price responsive bidder on B-47044, JHC Acquisition, LLC/dba Omnicare of Northern Illinois. We continued with this vendor during the emergency as the home is all set up with working with them and using their med carts, they deliver 6 days a week to the home. This emergency extension contract will be canceled when the new competitively bid contract is in place. We have submitted IFB/B-48971 to award to a new vendor for review and there will be a two-week protest period and then time will be needed for the vendor to transition the new services, expecting new services to begin around March 1, 2026. Transition to include: Bidder needs to set up all residents in their system before operation begins. Sending Face sheets and insurance information. The bidder shall provide to the Illinois Veterans’ Home Convenience Boxes that are approved by the Illinois Veterans’ Home at LaSalle Pharmacy Advisory Committee on a no charge basis until the specific content is used.

Emergency Purchase Extension Approval v.25.2 Page 3 of 5

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

The bidder shall provide, at no cost to the State, four (4) HIPPA compliant facsimile machines for use at the four (4) nurse stations for transmitting order and admission information. Bidder shall provide 8 med carts and 8 treatment carts that include topicals and ointments, that will be placed in home. The bidder shall perform a complete in-service program for the Illinois Veterans’ Home at LaSalle personnel to acquaint them with the service to be provided and to maximize communications before the service is implemented. The bidder must have an Employees Policy and Procedures Manual(s) that covers all aspects of the delivery and dispensing of contracted services. The manual(s) must be made available to the Illinois Veterans’ Home at LaSalle at the start of the contracted period.

2. What is the scope of work of the initial emergency contract? Please detail below:

The Illinois Veterans' Home at LaSalle is a 190 bed, long-term, skilled nursing facility serving veterans of the State of Illinois.

The contractor must be able to provide complete pharmacy services in accordance with applicable local, state, and federal laws and regulations. Services shall consist of a calendar cycle refills system that is provided twenty-four (24) hours per day, seven

(7) days per week, three hundred sixty-five (365) days per year and allows for refill on demand. Medication carts shall be provided by the contractor and shall have appropriate security locks and a narcotic lock box on each cart. The medication carts and related materials or components will be supplied, maintained and checked quarterly.

3. Does this extension change the scope of work? Yes No If yes, please detail below:

4. Provide justification for extending the original emergency contract:

The agency posted a competitive procurement and B-48971 has been submitted for approval to award to a new vendor and there will be a two-week protest period and then time will be needed for the vendor to transition the services, expecting services to begin around March 1, 2026. This extension is needed to make sure services continue until the transition with the new Vendor has taken place. The agency's goal is to have an executed IFB and services to begin around March 1, 2026.

5. Does this emergency contract correct or eliminate the emergency condition?

Yes No Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

Agency is working to get the needs met under the competitive procurement process. Bid has been submitted for approval to award to a new vendor. We continued with vendor during the emergency as the home is all set up with working with them and

Emergency Purchase Extension Approval v.25.2 Page 4 of 5

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle using their med carts, they deliver 6 days a week to the home. this emergency extension contract will be canceled when the new competitively bid contract is in place.

7. Is a competitive procurement in process to replace this emergency contract?

Yes No Status: under evaluation

Agency has submitted B-48971 for approval to award to a new vendor.

8. What is the effect of a denial of this extension request?

The Illinois Veterans Home - LaSalle does not have an on-site pharmacy. There is neither space or staff available for a pharmacy. The only way to procure the necessary pharmaceuticals and support is through an outside vendor. Without these services we cannot provide vital Prescription medication for our veterans. This would be a threat to our veterans health and safety.

Emergency Purchase Extension Approval v.25.2 Page 5 of 5

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Zip: 60018State: ILCity: Des PlainesAddress: 2313 S. Mount Prospect Road

Vendor: JHC Acquisition, LLC d/b/a Omnicare of Northern Illinois

Zip: 61301State: ILCity: LaSalleAddress: 1015 O'Conor Avenue

Requesting Agency: DVA - Veteran's Affairs Division: Lasalle

BidBuy Reference #: 26-497DVA-LASAL-B-50451

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

APO Signature: Date: 12/31/2025

SPO Signature

SPO Signature: Date: 1/2/2026

CPO Signature Based on my review, I approve the Agency to proceed in accordance with the emergency contract extension detailed in this document.

Based upon my review, I approve the Agency to proceed with the following changes:

CPO Signature: Date: Jan 5, 2026

Page of

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v. 25.2

EMERGENCY PURCHASE EXTENSION APPROVAL

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.25.2 Page of Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Extension Justification Actual or Estimated:

Has this emergency contract been extended before? Please detail in the space below:

BidBuy Reference # Amount Start Date End Date

1. Provide detail about the events that led the agency to conduct an emergency procurement:

2. What is the scope of work of the initial emergency contract? Please detail below:

3. Does this extension change the scope of work?

If yes, please detail below:

4. Provide justification for extending the original emergency contract:

5. Does this emergency contract correct or eliminate the emergency condition?

Please detail:

6. Explain why the need cannot be met through a competitive procurement process.

7. Is a competitive procurement in process to replace this emergency contract?

8. What is the effect of a denial of this extension request?

Signatures below cannot be delegated.

APO Signature I am requesting an extension of the requested emergency contract. I believe all statements herein are true and correct to the best of my knowledge.

SPO Signature CPO Signature 11.0.0.20130303.1.892433.887364

LaSalle Home was in immediate need to provide pharmaceuticals to their residents to make sure all residents receive their prescribed medication in a timely manner. Agency reached out to Omnicare, current vendor, to ask if there was any aspect of the contract that can be provided by BEP vendors. Omnicare is not able to subcontract for reasons below:

1) Omnicare cannot utilize any wholesaler other than McKesson. While we did reach out to a BEP wholesaler previously, there is no potential for any subcontracting arrangement as Omnicare’s contract with McKesson provides McKesson is “the sole wholesale supplier” to all Omnicare pharmacy locations.

2) Unlike our competitors, Omnicare employs their own delivery drivers and has their own fleet of delivery vehicles. To the extent other pharmacies subcontract pharmacy delivery to third parties, Omnicare’s entire delivery operation is provided by their employees with no need to outsource. We have significant concerns about how a one-off third-party delivery courier used for this building could affect not only their pharmacy operation, but how it would also create challenges for staff at the facility.

3) To the extent there is any thought that Omnicare should subcontract with another pharmacy to dispense a portion of the prescriptions, Omnicare has concerns pertaining to patient safety and continuity of care. While Omnicare does work with CVS retail to dispense emergency prescriptions locally in the event the pharmacy is closed (our Des Plaines pharmacy operates 24/7/365, so this doesn’t happen often), non-emergency prescriptions are never dispensed through another pharmacy through any sort of subcontracting arrangement. Omnicare is reluctant to enter into any sort of arrangement to do so as this will, again, create confusion from the facility about what prescriptions are coming from which pharmacy, potential for prescriptions to be sent to multiple pharmacies by prescribers, challenges at the facility when reviewing invoices, challenges with pharmacy medical records, and many other patient safety, pharmacy operation and facility operation concerns.

Agencies initial efforts to secure a BEP vendor for the emergency are as follows:

Agency reached out to the following BEP vendors to see if they could take on the services we need for this emergency.

A Safe Haven” – called 7/18/25, 3:12pm, contact on BEP list unknown to operator, voicemail box for Fiscal Dept full Jules Enterprise Group DBA Anuko RX – called 7/18/25, 3:04pm, spoke to Gina Jules, declined due to short length of emergency contract PharmaScript Inc. – spoke to Sylviana on 7/18/25, 3:25 pm. Gave her the specs and told her we needed a response by Monday since contract has to be in place by Tuesday. No response.

Affinity Pharmacy Care – called 7/18/25, 3:10pm, voicemail box was for an individual rather than a business, left voicemail message in case he is affiliated with the business. Google search shows business is temporarily closed. Spoke with Nancy Kimme several times by phone, she did not call back by the agreed upon deadline.

3 R Healthcare – called 7/18/25, 3:13pm, spoke to Helen Randolph, she declined initially saying she was only a distributor, not a pharmacy. She further stated she would call back on Monday with additional information. Did not call back by the agreed upon deadline.

The bidder shall provide, at no cost to the State, four (4) HIPPA compliant facsimile machines for use at the four (4) nurse stations for transmitting order and admission information. Bidder shall provide 8 med carts and 8 treatment carts that include topicals and ointments, that will be placed in home. The bidder shall perform a complete in-service program for the Illinois Veterans’ Home at LaSalle personnel to acquaint them with the service to be provided and to maximize communications before the service is implemented. The bidder must have an Employees Policy and Procedures Manual(s) that covers all aspects of the delivery and dispensing of contracted services. The manual(s) must be made available to the Illinois Veterans’ Home at LaSalle at the start of the contracted period.