Signed IDPH Emergency Purchase Statement SHI Smarty Licenses~1.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

IDPH previously utilized Deloitte under contracts 59000031M and 68200001N to manage and maintain the required licenses on behalf of IDPH and the Department of Innovation & Technology (DoIT). These contracts expired on February 20, 2026. Due to a miscommunication between IDPH and DoIT regarding responsibility for procuring the required license and the procurement method, no replacement procurement vehicle was established prior to expiration. This resulted in an immediate operational gap that cannot be resolved through the normal competitive process without risking disruption to essential services.

Because BidBuy did not list any vendors offering Smarty licenses, the agency conducted an additional search directly on vendor websites. SHI International Corp was identified through its website as an authorized reseller capable of providing the required Smarty license. No alternative vendors were identified through BidBuy or independent research. Given the urgent operational need and the absence of other qualified vendors, SHI was determined to be the only vendor able to meet the emergency requirement.