Signed EPS Black Hawk Windows.pdf

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EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.26.1 Page of

EMERGENCY PURCHASE STATEMENT

Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement v.26.1 Emergency Purchases are conducted pursuant to 30 ILCS 500/20-30 and 44 Ill. Adm. Code 1.2030.

Emergency Purchase Details Emergency Condition (select the appropriate option from the drop-down menu below):

Provide a description and reasons for needing this emergency purchase:

Provide the conditions and circumstances that led to the need for this emergency purchase:

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).

Describe the actions taken by the agency to make the emergency purchase with as much competition as is practicable under the circumstances:

List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:

Is there an active State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

This emergency contract was awarded on the earliest of these dates: (choose one) *Pursuant to 44 Ill. Admin. 1.2030 (f)(5), if Estimated is indicated, an Emergency Final Cost form will be submitted by the State agency and published by the State Purchasing Officer no later than the tenth day of the succeeding month. If Actual is chosen and the total cost differs from the amount on this statement, an Emergency Final Cost form must be submitted and published within the same timeframe.

Select the type of funding to be used:

Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.

I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

11.0.0.20130303.1.892433.887364

The Emergency Criteria project now includes more extensive dormer and wall repairs, requiring in‑house architectural details to properly connect the failed windows and historic dormer structure to the existing stone walls. These expanded repairs include rebuilding a large integral dormer which originally featured massive beam construction—an obsolete construction method. Working with the State Historic Preservation Officers, the Agency has developed a repair detail that blends modern construction techniques with wood cladding to retain the historic appearance of the windows.

The expanded water‑infiltration and historic windows/dormer project continues to meet Emergency Criteria. Immediate expenditure is necessary to prevent further water infiltration damage to the Black Hawk State Historic Site Museum (30 ILCS 500/20‑30, Criteria B). Water infiltration deep into the walls presents a concern for mold growth, creating a threat to public health (Criteria A). Without immediate action, the Agency would need to close the museum to the public and staff, constituting a major disruption of State services (Criteria C). Finally, water infiltration above museum space containing irreplaceable artifacts poses a risk to State records (Criteria D).

In summary, while the project primarily addresses risk to State property—specifically preventing further water infiltration damage—it also meets the remaining three State Emergency Criteria.

TextField4: Initially, site staff reported extensive water infiltration from failed dormer windows at the Black Hawk State Historic Site. As the Agency investigated the issue and procured an initial repair solution, opening the historic walls near the windows revealed more extensive water‑infiltration damage than originally anticipated. The project scope was first expanded through a Change Order; however, as additional repair needs were identified, the project was ultimately abolished in order to pursue a more appropriate procurement method for projects exceeding the $100,000 threshold.

This project continues to meet all four of the State’s Emergency Procurement Criteria (30 ILCS 500/20‑30, Criteria A–D). The water infiltration poses a risk of mold growth beyond healthy levels (Criteria A). Future rain events will result in further damage to State property (Criteria B). There is a risk that the Agency would have to close the site to the public, constituting a disruption of State services (Criteria C). Finally, water infiltration threatens State records, including artifacts in the museum space (Criteria D).

ExplanationForSelectingVendor: Restoration Works, Inc is certified under the Business Enterprise Program as a women owned business.

The Illinois Department of Natural Resources reached out to two (2) other contractors for proposals for specialized historic window restoration services. The Master Contract vendor for region 6 carpentry services did not respond and CAD Construction, Inc, another BEP Certified vendor, was unable to fit the job into their schedule.

Furthermore, as the Agency's selected contractor for the initial project, Restoration Works, Inc. is uniquely knowledgeable about both the original historic window restoration project and the more extensive historic dormer and wall repairs. This includes knowledge of the State Historic Preservation Officers requirements for the modern repairs and cladding (unique to this repair and restoration project).

ExplanationSuppliesServices: All historic window restoration work at the Black Hawk State Historic Site shall be furnished and installed in accordance with the "Secretary of the Interior's Standards for Rehabilitation and Guidelines for Rehabilitating Historic Buildings," US Dept. of Interior, National Park Service, Preservation Assistance Division, Washington D.C .

Included in the supplies and services provided is the full restoration of six (6) failed windows includes:

Dormer Window Repairs:

- Removal of deteriorated sashes & frame components from exterior; board up windows while restoration is completed off site; salvage historic glass for installation into new units.

- Build six (6) new 1-3/4"-thick 30-lite sash from Sapele Mahogany (as required by the State Historic Preservation Officers).

- Replace sills and subsill with Sapele to match original profiles (as required by the SHPO).

- Glaze window with existing (salvaged) glass using Sarco linseed oil-based exterior primer.

- Prime wood with one coat of oil-based exterior primer.

- Finish interior & exterior new wood components with urethane trim enamel (to match existing conditions).

- Clean-up of debris caused by work.

Dormer Trim:

- Replace deteriorated trim on the six (6) dormer units with Sapele mahogany (as required by SHPO).

- Prime wood with one coat of oil-based urethane trim enamel.

- Prime wood with one coat of oil-based exterior primer.

- Finish interior & exterior new wood components with urethane trim enamel (to match existing conditions).

- Clean-up of debris caused by work.

Dormer Beam & Wall Repairs:

- State Historic Preservation Officer (SHPO) approved repair methods to repair the failed wall and dormer beam support connection to the historic stone wall below

- Modern concrete masonry unit block construction with custom wood-cladding detail necessary to preserve this the historic look of the dormer windows and walls (as required by the SHPO) TextField3: The Illinois Department of Natural Resources contacted three contractors to identify a solution for water infiltration at the six (6) failed historic dormer windows at the Black Hawk State Historic Site. However, Renaissance Restoration, Inc. was the only contractor available to mobilize quickly, assess the situation, provide a cost proposal, and begin work immediately. Renaissance Restoration, Inc. is a known contractor that has previously worked with multiple State Agencies (including the DNR) to perform repairs and restorations at Illinois Historic Sites.

Finding a contractor qualified to work on historic structures is challenging and often costly due to the specialized expertise required. The cost proposals received from Renaissance Restoration, Inc. are reasonable given the difficult site access, the deteriorated condition of the historic windows, and the regional context. Additionally, Renaissance Restoration, Inc. is uniquely familiar with the unforeseen conditions discovered (more extensive water‑infiltration damage than anticipated) and the specialized repair and restoration approach approved by the State Historic Preservation Officers.