Signed EmergencyProcurement_2024-07-12.pdf

This is an Emergency Procurement document issued by the Oregon Department of Education (ODE) dated July 12, 2024, regarding grant application evaluation services for the Youth Development Oregon (YDO) program. The procurement seeks external vendors capable of providing comprehensive evaluation services, including application question development, scoring rubric creation, reviewer recruitment and training, review process administration, and score tabulation. The RFI was posted on July 15, 2024, with responses due by August 15, 2024. The procurement addresses increased demands on ODE staff capacity resulting from significant growth in grant application volumes. Key deliverables required from respondents include a detailed methodology for managing grant application reviews, cost structures, and evidence of past performance in similar governmental evaluation projects. The solicitation targets entities with demonstrated expertise in managing complex grant application review processes, particularly in educational or youth development contexts, and specifically seeks vendors with experience working with government agencies on large-scale application evaluations.

No specific budget range is provided in the solicitation documents. The RFI is open to a broad range of evaluation service providers with no apparent limitations on organizational size or type, and no incumbent vendors are explicitly mentioned. Respondents should note that cost information is generally not considered a trade secret under Oregon Public Records Law, and blanket exemption claims will not be accepted. The solicitation specifically does not restrict participation based on enterprise designations. ODE reserves the right to proceed with a future Request for Proposal (RFP) for discrete services outlined in the RFI, making clear that this information-gathering exercise does not represent a guaranteed procurement opportunity. Respondents are advised to carefully review the Attachment A - Disclosure Exemption Affidavit for guidelines regarding claiming confidentiality of specific proposal elements.