Signed 2021-46-001 Credit Monitoring Extension of Emergency signed B24253.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 30039State: ILCity: AtlantaAddress: 1550 Peachtree Street

Vendor: Equifax Consumer Services LLC

Zip: 62763State: ILCity: SpringfieldAddress: 201 South Grand Avenue East

Division: Office of General CounselAgency: Healthcare and Family Services

Emergency Purchase Details Reference #: 21-478HFS-GENCO-B-22734

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

The Office of General Counsel (OGC) contacted three different companies that could possibly supply these services. The Vendor was chosen because it was the only Vendor that offered a three-bureau credit monitoring package at a fixed price. The fixed price is needed to control costs. And we need increased speed in reviewing all three bureaus given the length of time that has transpired since the breach event as well as due to the sensitive nature of the information involved. Additionally, the Vendor's offer was the most cost effective.

Description of supplies or services to be provided:

The Vendor will provide credit monitoring services for a subset of Medicaid providers affected by a recent data breach involving personally identifiable information (PII). The contract will also include administrative services related to the credit monitoring such as mail notification services, call center support and address verification services. HFS will purchase a one-year credit monitoring subscription for each affected Medicaid Provider.

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: June 1, 2021 Estimated End Date*: Aug 29, 2021

Amount of this expenditure is: $342,200.00 Actual or Estimated*: Estimated *

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Lynette Schafer Date:

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 30039State: ILCity: AtlantaAddress: 1550 Peachtree Street

Vendor: Equifax Consumer Services LLC

Zip: 62763State: ILCity: SpringfieldAddress: 201 South Grand Avenue East

Division: Office of General CounselAgency: Healthcare and Family Services

Extension Justification Reference #: 22-478HFS-DIREC-B-24253

Original Emergency Term Start Date: Jul 22, 2021 Original Emergency Term End Date: Oct 21, 2021

Amount of original: $342,200 Actual or Estimated*: Actual

Expected Extension Start Date: Oct 22, 2021 Expected Extension End Date*: 12/31/2021

Amount of extension expenditure: $0.00 Actual or Estimated*:

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: There is no additional costs, just need more time to complete the project.

Describe the scope of the original emergency (supply, service, etc.):

The Department purchased credit monitoring services for Medicaid providers affected by a data breach. Providers have until the end of December 2021 to enroll in credit monitoring services. During th enrollment period, the Vendor provides customer support to the providers that choose to enroll in credit monitoring services.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The Department requests an extension of the emergency until December 31, 2021 at which time the period to enroll in credit monitoring services shall expire along with the Vendor's obligation to provide customer support for enrollees. The customer support services were included in the purchase of credit monitoring. The Vendor's duties related to customer support services extend until the end of December 2021.

Was authorization to proceed verbally given? No Yes NA

Who authorized the work? SPO authorized the Emergency to proce

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 30039State: ILCity: AtlantaAddress: 1550 Peachtree Street

Vendor: Equifax Consumer Services LLC

Zip: 62763State: ILCity: SpringfieldAddress: 201 South Grand Avenue East

Division: Office of General CounselAgency: Healthcare and Family Services

Signatures Reference #: 22-478HFS-DIREC-B-24253

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Lynette Schafer Date: August 10, 2021

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 30039State: ILCity: AtlantaAddress: 1550 Peachtree Street

Vendor: Equifax Consumer Services LLC

Zip: 62763State: ILCity: SpringfieldAddress: 201 South Grand Avenue East

Division: Office of General CounselAgency: Healthcare and Family Services

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

EMERGENCY PURCHASE STATEMENT

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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