Signal PED Signal Hardware Signal PED LED_s LED Inserts IFB 2026.pdf

City of Huntsville, Alabama Finance Department

Procurement Services Division

Invitation For Bids Signal & PED Signal Hardware & Signal

& PED LED’s & LED Inserts

Invitation for Bid #: 3-2026-75

Issue Date: October 17, 2025

Bid Bond Requirements: No, a Bid Bond is not required

Certificate of Insurance Requirements: Yes, a Certificate of Insurance is required

Pre-Bid Teleconference Date and Time: N/A

Pre-Bid Conference Date: N/A

Deadline for Questions Date: October 30, 2025 @ 2:00 PM CST All questions must be submitted in writing to erin.motes@huntsvilleal.gov

IFB Closing Date: November 6, 2025 @ 2:00:00 PM CST

Bid Opening Location: Council Chambers – 2nd Floor

305 Fountain Circle, Huntsville, Alabama 35801

Procurement Services Contact: Erin Motes erin.motes@huntsvilleal.gov

(256) 427-5056

City Internet Site: https://www.bidnetdirect.com/alabama/cityofhuntsville

IFB E-Documents: N/A

Bid Copies to be Submitted 1 Original

City File Reference: Signal & PED Signal Hardware & Signal & PED

LED’s & LED Inserts 2026 mailto:erin.motes@huntsvilleal.gov mailto:erin.motes@huntsvilleal.gov https://www.bidnetdirect.com/alabama/cityofhuntsville

Invitation for Bid # 3-2026-75

TABLE OF CONTENTS

ADVERTISEMENT FOR BIDS – NOTICE TO BIDDERS

APPENDIX A: BIDDER PRICING FORM

APPENDIX B: DETAILED REQUIREMENTS CHECKLIST, IF APPLICABLE

APPENDIX C: BIDDER INFORMATION & ACKNOWLEDGMENTS

APPENDIX D: REPORT OF OWNERSHIP FORM

APPENDIX E: N/A

APPENDIX F: N/A

ATTACHMENT A GUIDING DOCUMENTS

SECTION 1.0 – INTRODUCTION

SECTION 2.0 – GENERAL TERMS AND CONDITIONS

SECTION 3.0 – BIDDER INSTRUCTIONS

ATTACHMENT B BONDS AND INSURANCE REQUIREMENTS

ATTACHMENT C BID IDENTIFICATION & MAILING LABELS

ADVERTISEMENT FOR BIDS – NOTICE TO BIDDERS

BID # 3-2026-75

DESCRIPTION

The City is soliciting sealed fixed-price bids from qualified vendors for the provision of Signal & PED Signal Hardware & Signal & PED LED’s & LED Inserts as specified in this Invitation for Bid. The scope of work may include, but is not limited to, the supply and delivery of goods, performance of services, or a combination thereof, as outlined in the Contract documents.

All proposed pricing shall be inclusive of all costs necessary to fulfill the Contract requirements, including labor, supervision, materials, equipment, tools of the trade, transportation, and any other associated expenses. Bidders are expected to provide a comprehensive and firm fixed-price proposal that reflects full compliance with the specifications and performance standards set forth by the City.

CONTRACT AWARD & TERM

It is the intention of the City to award a periodic contract to the lowest responsible and responsible bidder(s) that submits the lowest fixed price, confirming to the terms, conditions, and specifications as detailed in this solicitation.

The contract shall have an initial term of one (1) year from the date of award. The City reserves the right to extend the contract for two (2) additional one (1) year terms for a maximum of three (3) years as permissible under State Law.

The City shall notify the awarded vendor(s) a minimum of thirty (30) days prior to expiration of the contract term of its intention to either extend the contract for an additional term or allow the contract to terminate upon the term expiration date.

The City shall not guarantee the vendor(s) a minimum quantity of commodities and/or services to be provided under the contract.

It is the intent of the City of Huntsville to award this contract in whole; therefore, it is imperative that each vendor submits a bid for each item. Failure to do so may preclude further consideration.

CONTRACT PRICING

The contract pricing structure may be adjusted on an annual basis at the time of extension. Upon renewal, any price increase or decrease shall be in exact increments of any price increase or decrease imposed by the supplier. With any price increase, the contractor shall provide a copy of the supplier’s price increase notification along with the request. Contract pricing adjustments shall not be considered for fuel price fluctuations and fuel surcharges shall not be paid under this contract.

BID SUBMITTAL/RECEIVING OF BIDS

Bids shall be submitted to Procurement Services on or before the scheduled bid opening date as specified on the cover page. All bids must be in Procurement Services possession by 2:00:00PM CST on the schedule bid opening date. Bid packets will be date and time stamped upon receipt by Procurement Services.

For the purposes of receiving bids, the clock located in the City Council Chambers located on the 2nd Floor of 305 Fountain Circle, Huntsville, Alabama 35801, regulated by the National Institute for Standards and Technology (NIST), shall be the official record of time.

Bid Opening Day Submittals: Bidders submitting bids on the scheduled bid opening date who arrive at City Hall – 305 Fountain Circle, Huntsville, Alabama 35801 at 1:45:00PM or after shall report directly to the Council Chambers and hand-deliver (submit) their bid proposal to Procurement Services.

All timely submitted bids will be publicly opened and read in the Council Chambers at 2:00:00PM CST.

OTHER REQUIREMENTS

• Bid Packet Submittal Checklist:

o Appendix A: Bidder Pricing Form o Appendix B: Detailed Requirement Checklist, if applicable (Reserved) o Appendix C: Bidder Information and Acknowledgments o Appendix D: Report of Ownership Form o Appendix E: Additional Documentation, if applicable (Reserved) o Appendix F: Special Terms and Conditions, if applicable (Reserved) o E-Verify Memorandum of Understanding – www.e-verify.gov o Bid Bond, if required pursuant to cover page o Bid Identification/Mailing Label

• Certificate of Insurance (COI) – required of the successful bidder as a requirement of contract award as outlined in the General Terms and Conditions. A valid (current) COI shall be maintained and provided by the successful bidder for the duration contract.

• City of Huntsville Business License – successful bidders who maintain a physical location and/or physically conduct business in the city limits of Huntsville shall provide a copy and maintain an active business license for the duration of the contract.

http://www.e-verify.gov/

APPENDIX A

BIDDER PRICING FORM

The City reserves the right to make an award in whole or part to one or more Bidders whenever deemed necessary and in the best interest of the City. Per the Advertisement for Bids – Notice to Bidders, bids will be evaluated as a whole.

All minimum quantities provided are considered to be estimates only.

Bidder must include in its Bid price all labor, supervision, materials, equipment, and tools of the trade required to meet the Contract requirements. Prices quoted shall be in U.S. Dollars, delivered prices, F.O.B. destination, exclusive of all federal or state excise, sales, and manufacturer's taxes. The City will not accept charges for transportation, handling, packaging, installation or out-of-pocket expense other than as specified in the Bid.

Prices quoted to the City shall remain firm for a minimum of ninety (90) days from the date of opening of the bid, unless so stated differently in the bid. If there are discrepancies between unit prices quoted and extensions, the unit price will prevail. The City will be protected against any increase above the price in the bid. Any bid containing an "Escalator Clause" will not be considered unless so stipulated in the Invitation for Bid. Discounts will be considered in determining the lowest responsible bidder, however, any payment term based on less than 30 days will not be considered. Discounts will be figured from the date of acceptance by the City regardless of date of delivery or invoice.

Bidder shall acknowledge receipt of all addenda in the space provided on the Bidder Pricing Form below. Failure to acknowledge receipt of addenda shall not relieve Bidder of full responsibility for all requirements contained in addenda.

We acknowledge receipt of the following addenda: ______________________________

POLES and HARDWARE FOR

PEDESTRIAN SIGNALS

DELIVERY

DAYS from P.O.

MAKE MODEL PRICE EACH

1. 10' Pedestrian Pole Assembly Complete - Powder Coated Black

2. 12' Pedestrian Pole Assembly Complete - Powder Coated Black

3. 15' Pedestrian Pole Assembly Complete - Powder Coated Black

4. Pelco or Equal Foundation Anchor Galvanized Screw In PB5364 GLV

5. Pelco or Equal Pedestal Pole, 4” Sch 40 Spun Aluminum No Threads PB5101

6. PELCO or Equal Pole Cap, Acorn Type Alum, 4-1/2” OD pole or equal

7. PELCO or Equal Pedestal Pole 4” – 8 NPT Sch 40 Spun Alum w/ Pelican ID PB-5100 or equal

8. PELCO or Equal Square Base Assembly Alum with Metal Door PB-

9. Pedestrian Housing complete with clamshell mounting hardware Painted Black

DELIVERY

DAYS from

P.O.

MAKE MODEL PRICE EACH

10. LED Countdown Indications for 16" Housing

11. Model BDL3-Y Bulldog Pushbutton

12. APBC-Y Bulldog Alum Push Button Cup

TRAFFIC SIGNAL HARDWARE

DELIVERY

DAYS from

P.O.

MAKE MODEL PRICE EACH

13. Three Section Metal Traffic Signals Housing 12” ready for LED installation

14. Three Section Metal Traffic Signals Housing 8” ready for LED installation

15. Signal Head Mounting Hardware for three section Rag – PELCO ASTRO BRAC GALAXY AG-0125 or equal with 96” cable length

16. Banding Band ¾” (.030) in 201 SS (100’ Roll)

**BAND-IT BRAND ONLY**

17. Banding Buckles ¾” 201 SS Box of 100

18. Bracket, Sign Banding W/SS Bolt and Washer Box of 50

LED’S FOR SIGNALS 12” CLEAR

LENS

DELIVERY

DAYS from

P.O.

MAKE MODEL PRICE EACH

19. RED LED CIRCULAR BALL MIN

15 YEAR WARRANTY

20. AMBER LED CIRCULAR BALL

MIN 15 YEAR WARRANTY

21. GREEN LED CIRCULAR BALL

MIN 15 YEAR WARRANTY

22. RED LED ARROW MIN 15 YEAR

WARRANTY

23. AMBER LED ARROW MIN 15

YEAR WARRANTY

24. GREEN LED ARROW MIN 15

YEAR WARRANTY

LED’S FOR BIKES 12” CLEAR

LENS WITH BIKE MASK

DELIVERY

DAYS from

P.O.

MAKE MODEL PRICE EACH

25. RED LED CIRCULAR BALL MIN

5 YEAR WARRANTY

26. AMBER LED CIRCULAR BALL

MIN 5 YEAR WARRANTY

27. GREEN LED CIRCULAR BALL

MIN 5 YEAR WARRANTY

LED’S FOR BIKES 8” CLEAR

LENS WITH BIKE MASK

DELIVERY

DAYS from

P.O.

MAKE MODEL PRICE EACH

28. RED LED 8” CIRCULAR BALL

MIN 5 YEAR WARRANTY

29. AMBER LED 8” CIRCULAR

BALL MIN 5 YEAR WARRANTY

30. GREEN LED 8” CIRCULAR BALL

MIN 5 YEAR WARRANTY

31. RED LED 8” ARROW MIN 5

YEAR WARRANTY

32. AMBER LED 8” ARROW MIN 5

YEAR WARRANTY

33. GREEN LED 8” ARROW MIN 5

YEAR WARRANTY

This Price Bid Form is hereby submitted by the undersigned. I affirm that I understand and agrees that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Printed legal name of Bidder Printed name of individual/corporate officer/general partner/joint venturer AND Title

Signature Date

APPENDIX B

DETAILED REQUIREMENTS CHECKLIST

The following specifications are being provided to potential bidders as guidelines which describe the minimum type and quality of product the City of Huntsville is requiring. The Bidder must indicate compliance or list exceptions to each specification item for consideration and/or acceptance. Failure to comply with this provision shall be cause for rejection of the bid as non-responsive.

SPECIFICATIONS

VENDOR

COMPLIANCE

YES NO

I. Pedestrian Pedestal Pole and Foundation Anchors A. PELCO, or equal (State approved)

B. To include: PB-5100-10 (10’ pole), PB-5100-12 (12’ pole) and PB-5100-15 (15’ pole) PB- 5335 square base assembly PB-5306 anchor bolt set (4 each) SE-3257 post top assembly

C.

Available in three finishes:

1. Spun Aluminum,

2. Powder coated RAL-6015 Dark Green, and

3. Powder coated Sherwin Williams – Dark Bronze

D. PELCO Part No. PB-5364 or equal (State approved) Foundation Anchor 7-3/4” to 14-3/4” Bolt Circle, 2” x 3” Hand Hole with ¾”-10NC Galv Hardware

E.

All pedestal poles will be priced at lengths specified. With the addition of the base, installed poles on the base will stand approximately one foot taller than the lengths of the pole. 10’ poles installed will have a height of approximately 11’. 12’ poles installed with have a height of approximately 13’. 15’ poles installed will have a height of approximately 16’.

II. Pedestrian Housing YES NO A. McCain, or equal (housing only) B. For 16" LED pedestrian signals to include Clamshell mounting hardware

C.

Available in three finishes:

1. Painted RAL-6015 Dark Green,

2. Painted Sherwin Williams Dark Bronze, and

3. Standard Federal Yellow

III. Pedestrian Pushbutton YES NO A. ADA approved B. Complete with Large Chrome Plunger, Hub and Housing

C.

Available in four finishes:

1. Aluminum Finish

2. Painted RAL-6015 Dark Green,

3. Painted Sherwin Williams - Dark Bronze, and

4. Standard Federal Yellow

D. Model BDL3-Y Bulldog Pushbutton E. APBC-Y Bulldog Alum Push Button Cup IV. Pedestrian Countdown Signal LED Indications YES NO

General Specification

A.

These specifications are for the purchase of LED Countdown Pedestrian indications units designed to fit in a traditional 18.5 inch x 18.75 inch housing, with 16 inch (H) x 19 inch (W) inside dimensions.

B.

AND these specifications are for the purchase of LED Count-Down Pedestrian indications unit designed to fit in a WINKOMATIC housing with 15-1/2 inch (H) X 16 inch (W) inside dimensions.

C. The indication shall comply with the Pedestrian Traffic Control Signal Indicators Light Emitting Diode (LED) Signal Modules Prepared by the Institute of Transportation Engineers.

D. The number of LEDs per signal indication shall be sufficient to achieve intensity to meet ITE photometric test criteria in “Vehicle Traffic Control Heads.”

E. Signal module shall be NEMA 4 compliant.

F. Beam spread shall meet ITE specifications.

G. Candlepower distribution shall meet ITE specifications. Brightness shall be maintained in the event of voltage fluctuations or surge within 5% or less between 80-135 VAC.

H. Lead wires shall be a minimum of 18” with NEMA “spade” type terminals for connection to existing terminal block.

I. Control circuitry shall prevent current flow through the LEDs in the off state to avoid false indication in daylight and evening hours.

J. Light intensity shall not decrease (nor flicker) by more than 15% over the allowable temperature operating range.

K.

The multiple LED light source shall be the latest technology available on the market. The minimum expectable for all LEDs shall be “AllnGaP” technology or equal, and rated for 100,000 hours minimum (@ 25 degrees C and 30 MA).

AlGaAs technology is no acceptable.

L. All materials used for the lens and signal module construction shall conform to ASTM specifications for the materials where applicable.

M.

Light distribution should follow the intensity requirements as stated in the ITE standard of the 72 test points in a uniform manner. The light intensity between data points should not dip below the level of the lower of the two adjacent data points.

N. In accordance with PSCO standards, signal heads measured between –40 degrees C and +74 degrees C, shall have a power factor of 0.9 or higher and THD of less than 20%.

O.

The signal module shall sense catastrophic open LED failures. Upon reaching a 25% LED failure threshold, the signal shall allow at least 25 volts to be developed across it in the test configuration described in the VTSCH, part 2, section 6.4.4.2 entitled Signal Conflict Monitor Compatibility.

P.

Items 24, 25, 26, 27, 28 and 29 – Warranty shall be for a minimum period of five (5) years.

This warranty includes workmanship, materials and manufacturing defects. Performance shall be warranted for a minimum period of five years. This shall include repair or replacement of LED signal modules that fall below 100% of the minimum intensity level within the first five years of operation.

Q.

Items 24A, 25A, 26A, 27A, 28A, 29A – Warranty shall be for a minimum period of fifteen

(15) years. This warranty includes workmanship, materials and manufacturing defects.

Performance shall be warranted for a minimum period of fifteen years. This shall include repair or replacement of LED signal modules that fall below 100% of the minimum intensity level within the first fifteen years of operation.

R. Each LED signal module shall be serialized by the manufacturer and include a date code to facilitate warranty compliance.

S.

All LED signal modules supplied to the City of Huntsville shall be compatible with the Model 170, 2070 and ASC/3 Traffic Controllers, ALL Current Monitors, and ALL Conflict Monitors.

T. The pedestrian signal shall consist of a dual LED display incorporating an orange hand and a white walking man in to one unit.

U. The pedestrian signal shall have a uniform appearance hand And man symbols fully compliant to ITE PTSSI Part 2 LED Pedestrian Traffic Signal Module Specification adopted 3/19/04.

V. 9” high 2 row countdown digits MUTCD compliant are Required.

W. The unit “counts down” or exhibits to the pedestrian a digital numerical display, informing the pedestrian how much time he has to clear the intersection.

X. The traditional “Hand” and “Man” graphical display will also be displayed.

Y. The Countdown Pedestrian Indicator shall learn the walk time interval and the pedestrian clear time interval after one cycle.

Z. The unit will monitor the timing sequence from the controller and adjust its countdown to match. The unit will automatically learn any sequence changes and adjust as necessary.

V. Total Countdown YES NO

A.

The total countdown shall include the entire “walk” and “pedestrian clear” interval. The graphic man shall be displayed during the “walk” sequence. When the controller reaches the “pedestrian clear” portion of the sequence, the graphic hand shall be displayed in flashing mode. When the controller ends the “pedestrian clear” sequence, the graphic hand shall be displayed in non-flashing mode.

B. The countdown shall end at the completion of the “pedestrian clear” sequence. The countdown shall stay off until “walk” sequence begins.

C. The unit shall include a dip switch option for user to set to Countdown to include either the entire “walk” and “pedestrian clear” Interval or the “pedestrian clear” interval only.

D.

When not energized, the WALKING PERSON (symbolizing WALK) and UPGRAISED HAND (symbolizing DON’T WALK) Symbols shall not be readily visible to pedestrians at the far End of the crosswalk that the pedestrian signal head indications Control.

VI. Preemption YES NO

A.

The unit shall be designed to continually sample the previous time interval. In the event the previous two intervals do not match, the unit will blank out the countdown and display a steady graphical hand.

VII. Construction YES NO

A. Silicone gasketing or EPDM gasket Material shall be provided between the body of the unit and the doors.

B. The unit shall have three (3) color-coded wire leads with spade-type, quick disconnect terminals.

VIII. LED Specifications YES NO 12”White Walkman 12” Portland Orange Hand Countdown Digits

Chromaticity XY 333 605 nm 605 nm Operating Voltage 80 – 135 VAC

Component Wattage 7.2 7.5 6.5 Ave

YES NO

Intensity

Regulation <5 % Variation Operating

Temperature -40 degree C to + 74 degree C Main

Circuits 4 LED Type InGaN ALLnGaP AllnGaP

UV

Stabilization YES

Water & Dust

Resistant YES Voltage Spike

Protection YES IX. Warranty YES NO

A. The entire Countdown Pedestrian Indicator shall be warranted for five (5) years from the date of original installation against defects in workmanship and/or materials.

X. Sample Submissions YES NO

A. All bidder(s) shall be REQUIRED to submit a sample of each type Unit (one of each size LED Countdown signal inserts) with the bid or prior to the bid date. Each device submitted shall be accompanied by Independent test lab Reports, Data Sheet and Warranty.

XI. Signal Head Mounting Hardware YES NO A. Mast-O-Brac or PELCO or equal 3-Section

XII. Signal Housing YES NO General Specifications

A.

These specifications are for the purchase of “Three Section Metal Traffic Signals Housing ready for LED installation”, which shall include gaskets, clips, door, and tunnel visor only, and shall not include terminal block, lens, reflector, or socket assemblies.

B.

All signal heads shall meet the requirements of the current revised standard for “Adjustable Face Vehicular Traffic Control Signal Heads” issued by the Institute of Transportation Engineers (ITE) and shall be assembled in accordance with the current Manual on Uniform Traffic Control Devices (MUTCD).

C.

Signal sections shall be delivered fully assembled (with the exception of Visors. Visors shall be delivered in separate packaging. Bulbs, span wire mounting, and cable entrance hanger assembly are not a part of the signal housing and will be purchased separately.

D. All signals shall be guaranteed against any imperfections in workmanship or materials for a period of one (1) year from the date of delivery.

E. Each bidder must agree to furnish, upon request , a three-section signal for evaluation.

XIII. Housing YES NO

General Specifications

A.

The housing shall be constructed of cast corrosion-resistant, copper-free non-ferrous metal of not less than 17,000 PSI with all parts clean, smooth, and free from flaws, cracks, blow holes and other imperfections.

B. The housing shall be unitized sectional construction of as many sections as are optical levels, rigidly and securely fastened together into one water-tight assembly.

C.

Each housing shall be arranged with a round opening in the top and bottom so as to be capable of being rotated about a vertical line between the waterproof supporting brackets or trunnions and of being securely fastened at increments of not more than 7 degrees of rotation.

D.

Each bidder shall be required to furnish a letter from the manufacturer stating that the traffic signal furnished shall be capable of withstanding stresses due to winds of 100 MPH when assembled with this signal configuration and attached with back plates of these sizes. Each bidder shall also furnish Instructions as to what size and thickness of washers are required to meet the terms of that specific wind load warranty.

XIV. Exterior Finish YES NO General Specifications

A. City of Huntsville shall specify exterior finish at the time each order is placed. Either finish 1 or 2.

B. Finish 1. All exterior parts of the signal head except the lens and the insides of visor shall be finished of the best quality of synthetic resin enamel or powder coated of highway yellow.

C. The insides of the visors shall be painted dull black using the best quality synthetic resin enamel or powder coated.

D.

Finish 2. All exterior parts of the signal head except the lens, the insides of visors, and the entire surface of louvers or fins shall be finished of the best quality of synthetic resin enamel or powder coated that is colored with an all black face with an all federal highway yellow body.

E.

The inside of the visors and the entire surface of louvers or fins shall be painted dull black using best quality synthetic resin enamel or powder coated. All enamel shall conform to the appropriate requirements of Section 855 of ALDOT 2006 Construction Standards.

XV. Doors YES NO General Specifications

A.

The doors shall also be cast units from similar materials to that used for the main section housing. It shall be suitably hinged, and shall be forced tightly against the gasket on the body of the housing by a simple stainless steel locking device.

B. The doors shall be easily removed without damage to the housing.

C. All other exterior hardware, such as hinge pins, lens, clips, etc., shall be of stainless steel.

D.

Silicone gasketing or EPDM gasket Material shall be provided between the body of the housing and the doors, between the lenses and the doors, and between the lenses and reflectors to exclude dust and moisture.

XVI. Visors YES NO General Specifications

A. Each signal head shall have a tunnel visor for each signal indication.

B.

The door shall have an integrally cast collar not less than 3/16 of an inch around the lens opening, and the visor shall be designed to fit tightly against the collar and door, and shall not permit any perceptible filtration of light between the door and the visor.

C. The visor shall be a minimum of 9-1/2 inches in length and not less than 0.05 inches (no. 16 B&S Gauge) in thickness, with a minimum downward tilt of 3-1/2 degrees.

D. The visor shall be corrosion-resistant non-ferrous material.

E. Visors shall be mounted with twist-on slots and stainless steel screws positioned for either vertical or horizontal mounting of the signal.

XVII. Trunnions YES NO General Specifications

A. All trunnions, brackets, and suspensions used for assembling and mounting vehicle traffic control signal faces shall be entirely weather-tight.

B.

All tubular parts shall be 1-1/2 inch I.P.S. pipe. When hollow-cast brackets or trunnions are used, they shall be of sufficient strength to support the maximum load imposed by the signal heads.

C. The lower support or connection between signal heads in a span wire or mast arm mounted signal may be an aluminum casting or stamping of suitable strength.

D.

Wire raceway areas within brackets, trunnions, and suspensions shall be of adequate size to carry all necessary wires without crowding, and raceway surfaces shall be free of sharp edges or protrusions which might damage insulation on wires.

XVIII. Specifications for Circular Balls and Arrows – Traffic Signal Modules YES NO

A. The purpose of this specification is to provide the minimum performance requirements for LED Circular Ball and LED Arrow Traffic Signal Modules.

B.

This specification refers to definitions and practices described in the Vehicle Traffic Control Signal Heads (VTCSH), published in the Equipment and Materials Standards of the Institute of Transportation Engineers (ITE).

C.

All LED Modules designed to this specification shall be operationally compatible with the traffic signal equipment that each type is designed and intended to interface with. This equipment includes all controllers, conflict monitors, current monitors, switch-packs and flashers currently in use.

XIX. LED Circular Ball YES NO

A.

LED Circular Ball Modules shall be designed, built and tested per the ITE’s performance specification titled “Vehicle Traffic Control Signal Heads: Light Emitting Diode (LED) Circular Signal Supplement”- Dated June 27, 2005. Minimum maintained luminous intensity values shall be per Table 1 of the specification. LED Circular Ball Modules shall also conform to the additions and exceptions to specifications noted herein.

XX. LED Arrow YES NO

A.

LED Arrow Modules shall be designed, built and tested per the ITE’s performance specification titled “Vehicle Traffic Control Signal Heads:Light Emitting Diode (LED) Vehicle Arrow Supplement”- Dated April 3, 2006. Minimum maintained luminous intensity values shall be per Table 3 (Omni Directional) of the specification. LED Arrow Modules shall also conform to the additions and exceptions to specifications noted herein.

XXI. Additions & Exceptions To Specifications For All LED Modules Except Where Noted YES NO

A.

A one-piece “U” shaped cross section rubber gasket shall be provided with each module to ensure a weather tight fit between the door of the signal housing and the module. The quality of the gasket supplied, and any method used to adhere the gasket to the module (if the gasket is affixed to the module using adhesive), shall be such that the gasket and adhesion technique shall not appreciable deterioration over the life of the module when used in its intended application.

B. Wiring for electrical connections to the module shall be terminated with insulated 0.250” (inch) female quick disconnect push on terminals.

C.

Each LED Module shall be identified on the rear side with the following:

* Manufacturer’s Name or Trade Mark and Manufacturer’s Model Number

* Serial number

* Voltage rating

* Power consumption (Watts and Volt-Ampere)

* Vertical indexing indicator (i.e., “up arrow”, or the word “UP” or “TOP”) if specific orientation of the module is required.

* Date of Manufacture (minimum information required - month & year)

* Single units shall have identification markings as to the type and color of the module.

* Each LED signal module shall have a sticker stating compliance to FCC

Title 47 Subpart B, Section 15 regulations.

D.

All wiring and terminal blocks shall meet the requirements of Section 5.1 of the VTCSH standard. Each wire shall be approximately 1 m long. All wiring shall be rated for use over the temperature range of –40oC to +74oC. Under normal handling of the module over the specified temperature range, the wiring insulation shall not crack or fray along its entire length.

E.

Units shall be supplied with colored coded wires as defined below:

• Red Balls & Red Arrows: Red & White

• Yellow Balls & Yellow Arrows: Yellow & White

• Green Balls & Green Arrows: Brown & White

F. All Led Modules shall contain filtering dedicated to prevent inducing electronic noise into the AC power lines.

G. Failed State Impedance. Failed State Impedance shall be 1 Megohm minimum across the input power leads.

H.

Yellow Circular Ball and Yellow Arrow Modules supplied to this specification shall only be required to meet the Minimum Maintained Luminous Intensities of the applicable specification for that device at 25oC.

I.

Initial Luminous Intensities of the LED Modules built to this specification shall equal or exceed the Minimum Maintained Luminous Intensities applicable for that device at 25oC as follows:

J.

LED Circular Ball Modules:

• Red: 125% of the Minimum Maintained Luminous Intensity values

• Green: 115% of the Minimum Maintained Luminous Intensity values

• Yellow: 110% of the Minimum Maintained Luminous Intensity values

K. Led Arrow Modules:

• Red: 125% of the Minimum Maintained Luminous Intensity values

• Green: 115% of the Minimum Maintained Luminous Intensity values

• Yellow: 110% of the Minimum Maintained Luminous Intensity values

L.

All LED Modules shall be designed so that a normally functioning signal module will generate the needed current to prevent a Safetran Model 215 or 215S Current Monitor from detecting a loss of current over the voltage range of between 95 and 135 volts rms. The minimum current required to prevent the Model 215 or 215S current monitor from detecting a loss of current is a 500 mA peak AC or pulsed current. LED Modules designed to specifically generate current pulses to prevent the monitor from tripping shall, as a minimum, generate 6 pulses per second. Generated current pulses shall be evenly spaced, with the first pulse generated within 100 msec after the application of AC power.

M. The maximum power consumption of the LED Modules shall not exceed the EPACT 2005 Requirements for power consumption.

N. Power Factor. LED signal modules supplied to this specification shall have power factors of

0.90 or greater when measured without the current generating circuitry.

O.

Harmonic Distortion. Harmonic Distortion induced into the AC power line operating at 120V rms shall not exceed 20% when measured without the current generating circuitry.

XXII. Product Tests & Inspections YES NO

Production Tests and Inspections shall be per the ITE specifications for the particular device except as follows:

A.

Luminous Intensity. LED Modules shall be tested for luminous intensity. A single point measurement, with a correlation to the Initial Luminous Intensity requirements specified in Section 3.8 of this document may be used. Failure of a module to meet the requirements for the Initial Luminous Intensity specified or Maximum Permissible Luminous Intensity shall be cause for rejection of the module.

B.

Current Consumption Measurement: All LED Modules shall be measured for current flow in Amperes. The measured current values shall be compared against the design current values for the unit. A measured current consumption in excess of 120% of the design current value at an ambient temperature of 25oC shall be cause for rejection of the module.

C.

Current Monitor Compatibility: All LED Modules shall be tested to ensure that the unit is generating the necessary current for compatibility with the Model 215 or 215S Current Monitor. Tests to be performed at 25oC and 120 Vrms. The failure to generate the necessary current shall be cause for rejection of the module.

D.

Visual Inspection: All LED Modules shall be visually inspected for any exterior physical damage or assembly anomalies. Careful attention shall be paid to the surface of the lens to ensure there are no scratches (abrasions), cracks, chips, discoloration, or other defects. The presence of any such defects shall be cause for rejection of the module.

XXIII. Independent Test Lab Reports YES NO

A.

Independent Laboratory Test Reports shall be required for the LED Circular Ball and Arrow Modules listed in this specification to demonstrate compliance to the following requirements:

• Lens Abrasion

• Chromaticity

• Initial Luminous Intensities as defined in Section 3.8

XXIV. Warranty Provisions YES NO

A.

The LED Module shall be repaired or replaced by the manufacturer if it exhibits a failure due to workmanship, material defects or fails to meet any of the specifications of this document or the applicable ITE specification within the first 60 months of field operation.

Responsibilities for shipping costs of warranty units shall be the responsibility of the manufacturer.

XXV. Sample Submission YES NO

A.

Vendor(s) shall be REQUIRED to submit a sample of each type Unit (green, red, yellow ball and green, red, yellow arrow with 5 year warranty) and/or (Green, red, yellow ball and green, red, yellow arrow with 15 year warranty) with the bid or prior to the bid date. Each device submitted shall be accompanied by Independent test lab Reports, Data Sheet and Warranty.

B.

Documentation shall also be provided describing the techniques used to ensure the units will satisfy the luminous intensity requirements over the life of the warranty. This documentation may include items such as the description of circuitry incorporated in the module needed to meet this requirement or literature from the LED manufacturer describing the expected degradation of luminous intensity of the individual LED light sources used in the fabrication of the module over the life of the unit and operating temperature range.

XXVI. Specifications For Miscellaneous Brackets and Hardware YES NO

A.

Description of miscellaneous brackets and hardware is provided on the Bid Pricing Sheet. For all or equal where a specific bracket or hardware item is listed, low bidder(s) will be required to provide a sample of the bracket for approval.

APPENDIX C

BIDDER INFORMATION & ACKNOWLEDGEMENTS

1. BIDDER INFORMATION

Business Organization

Name of Proposer (exactly as it would appear on an agreement):

Doing-Business-As Name of Proposer:

Principal Office Address:

Telephone Number: _________________________________________________________

Fax Number: _________________________________________________________

Form of Business Entity [check one (“X”]

Corporation _____ Partnership _____ Individual _____ Joint Venture _____ Other (describe): _____ _________________________________________________

Corporation Statement

If a corporation, answer the following:

Date of incorporation: _________________________________________________________ Location of incorporation: _________________________________________________________ The corporation is held: Publicly ___ Privately ___

Names and titles of corporate officers:

Partnership Statement

If a partnership, answer the following:

Date of organization: _________________________________________________________ Location of organization: _________________________________________________________ The partnership is: General ___ Limited ___

Name, address, and ownership share of each general partner owning more than five percent (5%) of the partnership:

Joint Venture Statement

If a Joint Venture, answer the following:

Date of organization: _________________________________________________________ Location of organization: _________________________________________________________ JV Agreement recorded? Yes ___ No ___

Name, address of each Joint Venturer and percent of ownership of each:

2. CITY OF HUNTSVILLE EMPLOYEE, MEMBER OF HOUSEHOLD OR BUSINESS

ASSOCIATE

Code of Ala. 1975§36-25-11 requires that contracts entered into with a public official, a public employee, a member of the household of the public official or public employee, or a business with which a public official or public employee associates be filed with the Alabama Ethic Commission. If you are awarded the contract, and if you are a City employee, or if a member of your household is a City employee or public official, or if your business associates with a City employee or public official, you must comply with the provisions of Code al Ala. 1975§36-25-11.

City Employee Yes ______ No ______ If “Yes,” Department ________________________

Member of Household City Employee Yes ______ No ______ If “Yes,” Name (s) ________________________

Anyone associated with your company a City Employee Yes ______ No ______ If “Yes,” Name (s) ________________________

3. CONTRACTOR E-VERIFY – NOTICE

The Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, Code of Alabama (1975) § 31-13-1 through 31-13-30 (also known as and hereinafter referred to as “ the Alabama Immigration Act”) as amended by Act No. 2012-491 on May 16, 2012 is applicable to all competitively bid contracts with the City of Huntsville.

As a condition for the award of a contract and as a term and condition of the contract with the City of Huntsville, in accordance with § 31-13-9 (a) of the Alabama Immigration Act, as amended, any business entity or employer that employs one or more employees shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama.

During the performance of the contract, such business entity or employer shall participate in the E-Verify program and shall verify every employee that is required to be verified according to the applicable federal rules and regulations. The business entity or employer shall assure that these requirements are included in each subcontract in accordance with §31-13-9(c). Failure to comply with these requirements may result in breach of contract, termination of the contract or subcontract, and possibly suspension or revocation of business licenses and permits in accordance with §31-13-9 (e) (1) & (2).

Code of Alabama (1975) § 31-13-9 (k) requires that the following clause be included in all City of Huntsville contracts that have been competitively bid and is hereby made a part of this contract:

“By signing this contract the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

4. ACKNOWLEDGEMENTS

I hereby certify that I have read and understand the City of Huntsville’s General Terms and Conditions. I hereby certify that I agree to comply with all of the General Terms and Conditions of this IFB. I also understand that the General Terms & Conditions are standard and that any contradicting requirements of the IFB supercede.

I affirm that I have not been in any agreement or collusion among Proposers or prospective Proposers in restraint of freedom of competition.

Upon award of this bid, I will not substitute any item on this bid under any circumstances.

By signing this submittal, the Bidder represents and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or entity based in or doing business with a jurisdiction with which the State of Alabama can enjoy open trade.

I affirm that I understand and agrees that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Signature of Proposer Legal Name of Firm

Print or Type Name of Proposer Mailing Address

Date City State Zip Code

Phone Fax

Email Address

Website Address

APPENDIX D

REPORT OF OWNERSHIP FORM

A. General Information. Please provide the following information:

Legal name(s) (include “doing business as”, if applicable):______________________________________________.

City of Huntsville current taxpayer identification number (if available): _____________________________________.

(Please note that if this number has been assigned by the City and if you are renewing your business license, the number should be listed on the renewal form.)

B. Type of Ownership. Please complete the un-shaded portions of the following chart by checking the appropriate box below and entering the appropriate Entity I.D. Number, if applicable (for an explanation of what an entity number is, please see paragraph C below):

Type of Ownership (check appropriate box)

Entity I. D. Number & Applicable State

Individual or Sole Proprietorship

Not Applicable

General Partnership

Not Applicable

Limited Partnership (LP)

Number & State:

Limited Liability Partnership (LLP)

Limited Liability Company (LLC) (Single Member)

LLC (Multi-Member)

Corporation

Other, please explain:

Number & State (if a filing entity under state law):

C. Entity I.D. Numbers. If an Entity I.D. Number is required and if the business entity is registered in this state, the number is available through the website of Alabama’s Secretary of State at: www.sos.state.al.us/, under “Government Records”. If a foreign entity is not registered in this state please provide the Entity I.D. number (or other similar number by whatever named called) assigned by the state of formation along with the name of the state.

D. Formation Documents. Please note that, with regard to entities, the entity’s formation documents, including articles or certificates of incorporation, organization, or other applicable formation documents, as recorded in the probate records of the applicable county and state of formation, are not required unless: (1) specifically requested by the City, or (2) an Entity I.D. Number is required and one has not been assigned or provided.

Please date and sign this form in the space provided below and either write legibly or type your name under your signature. If you are signing on behalf of an entity please insert your title as well.

Signature: ________________________________________________ Title (if applicable): __________________________

Type or legibly write name: ___________________________________ Date: ____________________________________ http://www.sos.state.al.us/

APPENDIX E

ADDITIONAL DOCUMENTATION

N/A

APPENDIX F

SPECIAL TERMS & CONDITIONS

This contract is partially funded with 49 U.S.C., Chapter 53, Title 23, Section 5307, CFDA 20.507, Federal Transit

Grant Funds. The attached Federal Compliance items must be certified. All proposals that do not have the certifications attached will be disqualified.

N/A

ATTACHMENT A – GUIDING DOCUMENTS

SECTION 1.0 INTRODUCTION

The City hereby gives notice it is requesting sealed bids for the goods and/or services described in Appendix B of this Invitation for Bid. The City intends to award a contract to the successful Bidder(s) who the City determines will best meet the City’s objectives as described herein.

The major objectives of this IFB are as follows:

• Describe the goods and/or services desired by the City.

• Describe the City contract terms and conditions.

• Provide Bidders with instructions for responding to this IFB.

1.1 DEFINITIONS

In addition to other terms that may be defined herein, certain terms and abbreviations are defined as follows:

“City” City of Huntsville, Alabama “Contract” The agreement between the City and the Bidder chosen by the City pursuant to this IFB. The contract shall include this IFB and the selected Bid.

“Contractor” The party with whom the City will execute the Contract.

“Bid” The response to this IFB submitted by a Bidder.

“Bidder” A person or entity submitting a response to this IFB.

“IFB” This Invitation for Bid, and all addenda, appendices, and attachments.

“IFB E-Documents” The documents referenced by this name on the cover of this IFB.

1.2 CONTACT INFORMATION

All questions regarding this IFB must be directed in writing to the contact provided on the cover of this IFB.

1.3 SCHEDULE

The sequences of events related to this IFB are as follows:

A. Pre-Bid Conference: A Pre-Bid Teleconference or Conference, as the City deems necessary, will be held at the date and time specified on the cover of this IFB, at which time City representatives will discuss the requirements of the IFB and answer any questions regarding the IFB. The City will issue a notification by addenda of the Teleconference call-in number and password on the day of the conference. Any Conferences will be held in the City Council Conference Room located on the 6th floor of Huntsville City Hall, 305 Fountain Circle, Huntsville, Alabama.

B. Deadline for Questions: All questions must be received in writing not later than the deadline for questions date noted on the cover of this IFB.

C. IFB Closing Date: Bids are due no later than 2:00:00 PM City time on the bid closing date noted on the cover of this IFB.

D. Bidder Teleconference/Presentation/Demonstration: To possibly be held as described herein on the date noted on the cover of this IFB.

E. Bid Selection: Within ninety (90) days of bid closing date, unless extended by the City.

F. Bid Negotiation: To be announced.

G. Contract Award: Successful Bidder(s) will be notified of the date the award will be submitted to the City Council for approval. The City will notify Bidder(s) about the need to execute contract documents and provide other required documents as required.

H. Award Notification: City will provide final notification of award and/or notification to proceed when all City requirements have been met.

SECTION 2.0 GENERAL TERMS & CONDITIONS

It is the intent of the City, through this IFB to establish to the greatest extent possible complete clarity regarding the obligations of all parties to be incorporated in the Contract. Before submitting a bid, Bidder should become familiar with all requirements of this IFB and the conditions and requirements under which the Contract obligations must be fulfilled.

2.1 INTERPRETATIONS

The City will not be responsible for the Bidder’s misunderstanding of the scope of work or any terms and conditions of the Contract. The City will not be responsible for oral interpretations of this IFB. Bidder’s questions and/or comments concerning lack of clarity, defects and questionable or objectionable material in the IFB must be submitted in writing to and received by the contact provided on the cover of this IFB not later than the deadline for questions date noted on the cover of this IFB. Questions shall specify the Section(s), paragraph(s), and page number(s) to which the question refers.

2.2 ADDENDA

The City may issue addenda to this IFB to provide additional information or clarifications. The City of Huntsville will not be responsible for a Bidder’s failure to acquire any addenda issued.

The City will issue notifications of addenda issued via the City’s Internet Site, and Bidders who have downloaded this IFB will be notified of any addenda by email. It is the Bidder’s responsibility, however, to periodically check the City’s Internet Site for addenda issued. All Bidders will be responsible for downloading any addenda at https://www.bidnetdirect.com/alabama/cityofhuntsville.

Bidder shall acknowledge receipt of all addenda in the space provided on the Bidder Pricing Form (Appendix F). Failure to acknowledge receipt of addenda shall not relieve Bidder of full responsibility for all requirements contained in addenda.

2.3 PRE-BID CONFERENCES & QUESTIONS

A Pre-Bid Conference or Teleconference may be scheduled to review and answer any pertinent questions concerning the bid and the specifications. Any questions or requests for clarification must be addressed at these events, if scheduled, or submitted in writing not later than the deadline for questions noted on the cover of this IFB.

2.4 PRICE REDUCTIONS

If at any time after the date of the contract award, the Bidder makes a general price reduction in the comparable price of any material covered by the contract to customers generally, an equivalent price reduction based on similar quantities and/or considerations shall apply to this contract for the duration of the contract period or until the price is further reduced. Such price reduction shall be effective at the same time and in the same manner as the reduction in the price to customers generally. For purpose of this provision, an occasional sale at a lower price or sale of distressed merchandise would not be considered a general price reduction.

https://www.bidnetdirect.com/alabama/cityofhuntsville

2.5 LOCAL PREFERENCE

The City may choose to utilize a local preference for the award of a contract for items of personal property or services as provided by and in accordance with §41-16-50 of the Code of Alabama (1975). A local preference is not applicable to the award of a contract funded by federal grant.

2.6 BID AWARDS

The City reserves the right to accept or reject any or all items covered in the request, or any portion(s) thereof, waive formalities, re-advertise and/or take such other steps decreed necessary and in the best interest of the City. The City reserves the right to make an award in whole or part to one or more bidders whenever deemed necessary and in the best interest of the City.

All bids will be awarded to the lowest responsive and responsible bidder. This determination may involve all or some of the following factors: price, conformity to specifications, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.