Draft SOW Shredder MX BPA.pdf

STATEMENT OF WORK

FOR

Shredder and Disintegrator Maintenance and Repair Service

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to perform quarterly preventative maintenance and repair services on high-security cross-cut shredders and disintegrators located on Hurlburt Field, Florida, listed in paragraph 2.8.2. Work shall include emergency repairs as required. Shredders and Disintegrators are currently in good working condition and have been under a quarterly preventative maintenance agreement for approximately 22 years.

1.1. Preventative Maintenance

1.1.1. The contractor shall accomplish all quarterly preventative maintenance tasks to mee the requirements of this SOW. There will be 4 quarterly preventative maintenance inspections per year (with each inspection no less than two (2) months apart) on all shredders and disintegrators as part of this maintenance contract. Dates and times of the inspection will be coordinated with the AFSOC Special Security Office (SSO) and the contractor at least ten (10) days in advance.

Dates and times will not interfere with scheduled courses, meetings, or conferences.

1.1.2. Preventative Maintenance. Service shall include, but is not limited to, cleaning, lubricating, factory adjustments, blade sharpening, and blade changes as required. Replacement blades will be purchased by the Government when needed.

1.2. Equipment Repair

1.2.1. The contractor shall answer emergency service calls with four (4) to eight (8) hour response time.

1.3. Method of Payment

1.3.1. Payment will be made by the customer’s Government Purchase Card.

2. GENERAL INFORMATION

2.1. Contractor Personnel

2.1.1. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager and alternate(s) must be able to read, write, speak, and understand the English language.

2.1.2. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall provide each employee with an identification badge that shall include the employee’s name, employee’s photograph, and contractor’s name.

Identification shall be available prior to employment and shall be worn or attached to the outer garment at all times when on the installation.

2.2. Physical Security. The contractor shall safeguard all government property.

2.3. Re-Performance of Service. When service performed does not conform to contract requirements, or when service was not performed in a specific area, the contractor shall perform or re-perform the service in conformity with contract specifications at no additional cost to the government. Performance or Re-performance of these services shall commence immediately upon notification by the AFSOC SSO. The contractor shall have a sufficient workforce dedicated to ensure corrections are accomplished before noon the next workday without degradation to normal scheduled services.

2.4. Government Remedies. The contracting officer shall follow FAR 52.212-4(a), Inspection and Acceptance Clause, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

2.5. Hours of Operation. Normal operation is Monday through Friday, 0730 to 1630, except for federal holidays. There will be mission situations that require the contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, course schedules, or weather emergencies. When the contractor’s access to a work area conflicts with an Air Force mission requirement, the contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours.

2.5.1. Federal Holidays. The following is a list of federal holidays observed by this installation.

New Year’s Day, January 1 or the Friday preceding or Monday following Martin Luther King’s birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, last Monday in May Juneteenth, June 19 or the Friday preceding or Monday following Independence Day, July 4 or the Friday preceding or Monday following Labor Day, first Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11 or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, December 25 or the Friday preceding or Monday following

2.6. Conservation of Utilities. The contractor shall make sure employees practice energy conservation to include all government-furnished utilities.

2.7. Privacy and Security

2.7.1. Security Classification. This project is unclassified. However, all work will be performed in secure compartmented intelligence facilities. Security clearance is not required, but Contractor employees must be able to gain base access. The services under this task order are not essential for performance during crisis according to DODI 3020.37.

2.7.2. Clearances. Not Applicable.

2.7.3. Facility Security Badges. Contractor personnel will be provided an “escort required” badge upon arrival at each facility and will be escorted by authorized government personnel at all times during service calls, IAW established local security policy.

2.8. Equipment Covered

2.8.1. If the Government make any equipment change (add or remove), the Contractor will be notified and costs shall adjust accordingly.

2.8.2. List of Equipment. For Operational Security (OPSEC) reasons, the list will be provided to the contractor upon award of the BPA contract. As of August 2026, the current list includes 1 disintegrator and 48 shredders. The quote should be based on approximately that quantity of each; with fluctuations based on machines coming in and out of inventory.