Short-Term_Residential_Therapeutic_Program_at_Tustin_Family_Campus.pdf

COUNTY OF ORANGE

SOCIAL SERVICES AGENCY

REQUEST FOR PROPOSAL (RFP)

FOR

SHORT-TERM RESIDENTIAL THERAPEUTIC PROGRAM AT TUSTIN

FAMILY CAMPUS

RFP NO. 063-2925402-VR

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/ocgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Orange RFP

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

County of Orange

Social Services Agency

Procurement and Contract Services

500 N State College Blvd

Orange, CA

92868

SCHEDULE OF ACTIVITIES

Release of RFP Solicitation October 15, 2025

Question Submission Deadline October 29, 2025, 4:00pm

RFP Proposal Submission Deadline November 15, 2025, 4:00pm

Tentative Interviews with the Top

Ranked Firm(s)

December 18, 2025, 9:00am

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Saturday, November 15, 2025

4:00 pm

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. PROTEST PROCEDURES

SECTION 3. DVBE PREFERENCE POLICIES CERTIFICATION REQUIREMENTS

SECTION 4. PROPOSAL SCORING CRITERIA

SECTION 5. DESCRIPTION OF SERVICES and SCOPE OF WORK

SECTION 6. VENDOR RESPONSES

Attachments:

A - STRTP at TFC Model Contract FY2026-31

B - Model Real Estate License Agreement

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange, Social Services Agency (hereinafter referred to as “County”), is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for Short-Term

Residential Therapeutic Program (STRTP) Services at Tustin Family Campus

(TFC). Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing services identified in the Scope of Work herein.

The County intends that the successful Respondent shall provide Short-Term Residential

Therapeutic Program at Tustin Family Campus proposed in accordance with contract requirements set forth in the solicitation and Model Contract, including Attachments.

1.2 COUNTY HOLIDAYS DURING SOLICITATION PERIOD

During this solicitation period, the Social Services Agency will be closed on the following

County holidays:

• November 11, 2025, Veterans Day

• November 27, 2025, Thanksgiving Day

• November 28, 2025, Day after Thanksgiving

1.3 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's Online Bidding System at https://procurement.opengov.com/portal/ocgov.

Note: This is a fully electronic Request for Proposals (RFP). Respondents must submit their proposals online via County’s online bidding system. Only electronic proposals will be accepted. Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via County’s online bidding system, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/

B. Examine the Contract Documents carefully before submitting a Proposal for the work contemplated. The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person contemplating submitting a response to this Request for Proposals is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the

County Deputy Purchasing Agent (DPA) via the County’s online bidding system under the bid page for this solicitation.

https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s online bidding system. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s online bidding system to ensure that they have received and reviewed any and all addenda to this solicitation.

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement

Portal.

All questions or requests for interpretations must be received on Wednesday, October 29, 2025, before 4:00 pm as specified in the solicitation.

Respondents are not to contact other County personnel with any questions or clarifications concerning this RFP.

The DPA will provide all official communication concerning this RFP. Any County response relevant to this RFP other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the closing date and time of receipt. No Proposal may be withdrawn after the submission date.

D. Each Respondent must submit their proposal electronically via the County’s eProcurement

Portal.

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in the Proposal Response

Requirements Section. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this RFP shall be type written (12-point Times New Roman font, and single line spacing) or word-processed

(except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Paraphrasing the RFP questions is not permitted.

Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information. Text located in other documents (e.g., references to "see attached" or hyperlinks) will not be evaluated or scored.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

F. Proposals are not to be marked as confidential or proprietary. The County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 6250 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Proposals shall become the property of the County. The County reserves the right to make use of any information or ideas in the Proposals submitted.

Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, as it may be absolutely necessary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal. In the event Respondent has done work for the County on this

Project in the past or has reason to believe that a conflict of interest may exist for

Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this RFP. Any Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a

Statement of Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Section.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

H. By submitting a Proposal, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this RFP and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this RFP and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the Proposal Response Requirements Section, “Statement of Compliance.”

Note: Allow sufficient time to upload all required files. The County’s eProcurement

Portal will not allow any uploads after the due date and time specified herein, e.g., if Part

1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01 P.M., Part 3 will not upload successfully.

J. County reserves the right to request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

Any Proposal may be rejected if it is conditional, incomplete or deviates from specifications in this RFP. The County reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects or other improprieties which the County deems reasonably correctable or otherwise not warranting rejection of the Proposal. Any waiver will not excuse a Respondent from full compliance.

K. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing its Proposal in response to this RFP;

b) submitting that Proposal to the County; c) negotiating with the County any matter related to the Respondent’s Proposal; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

L. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a

Proposal nonresponsive.

M. Where two or more Respondents desire to submit a single Proposal in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture.

The County intends to contract with a single firm that may subcontract with multiple firms

(team) but not with multiple firms doing business as a joint venture.

N. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

O. The County requires a valid D-U-N-S number prior to Contract Award. To further determine eligibility for a contract award, all Respondents must provide a DUNS number. The DUNS number is a nine-digit number established and assigned by Dun and Bradstreet, Inc. to uniquely identify entities. A non-federal entity is required to have a DUNS number in order to apply, receive, and report on a federal award. Every

Respondent is required to provide a DUNS number regardless of the funding source of this solicitation. A DUNS number can be obtained free of charge from Dun and

Bradstreet by telephone (866-705-5711) or online at https://www.dnb.com/duns/get-a-duns.html.

P. The County requires a valid Unique Entity ID (UEI) number prior to Contract

Award. The UEI is the official identifier for doing business with the U.S. Government.

A non-federal entity is required to have a UEI in order to apply, receive, and report on a federal award. Every Respondent is required to provide a UEI regardless of the funding source of this solicitation. A Unique Entity ID can be obtained at no cost online at https://sam.gov or www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your proposal submission response.

1.4 EVALUATION PROCESS AND CRITERIA

Proposals deemed to meet all minimum solicitation requirements will be scored based on the established criteria, and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each Proposal, based upon the

Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the Proposal, including information about the Respondent, Contractors and sub-contractors.

The scoring is based on evaluation of the Proposal as measured against the Proposal Scoring

Criteria, which includes County of Orange Procurement Preference Policy, in accordance with

Sections 1.8-103 and 4.3-112 of the 2024 County Contract Policy Manual (CPM). A copy of the

2024 CPM can be found at https://cpo.ocgov.com/cpm. Proposals will be evaluated from the most advantageous to the least advantageous to the County.

*Please note: These minimum qualifications must be verified for the Proposal to be deemed responsive. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the solicitation.

Minimum Qualifications/Requirements: Respondent’s Proposal shall meet the following minimum requirements and qualifications to proceed to the evaluation and scoring process:

Respondent must meet the following minimum requirements listed below:

https://www.dnb.com/duns/get-a-duns.html https://www.dnb.com/duns/get-a-duns.html https://sam.gov/I https://www.usfcr.com/ https://cpo.ocgov.com/cpm

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

A. Complete all required sections of the RFP.

B. Complete all required Exhibits and Forms.

C. Provide all required information in response to RFP questions.

D. Certify all sections of the RFP Model Contract, including security requirements.

E. Have five (5) years consecutive, recent experience in providing services that are the same as or similar to those services being requested in the RFP.

Written Proposal Scoring: 900 points maximum

See "Proposal Scoring Criteria" section for categories and points.

*NOTE: Respondents submitting exceptions to the County Model Contract provided with this solicitation may receive a score of "0" for this criterion.

Presentation/Interview Scoring: 100 points maximum

County reserves the right to conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with the County, and the decision of the DPA is final. Respondents shall be ready to attend the interview within five (5) calendar days of notification. Any inquiry to determine the responsibility of a Respondent to this solicitation may be conducted. Respondent agrees that the submission of a Proposal is permission by Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from the Respondent. The County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration.

1.5 SELECTION/AWARD PROCESS

Upon the completion of the evaluation process, the Evaluation Committee will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of

Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract.

The Model Contract contained herein this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments, and to reflect Respondent’s Proposal and qualifications. Terms and conditions are subject to change between the release of this RFP and implementation of the Contract and may be added before the Contract is finalized. Any additional exceptions to the terms and conditions made by any Respondent after submission of its Proposal may result in its elimination from further consideration.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its proposal may result in elimination from further consideration.

If a satisfactory Contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent(s) and begin negotiations with the next

Respondent(s). The County reserves the right to negotiate and award a contract to the next highest ranked Respondent if the awarded Respondent fails to perform.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in the Section below titled: "PROPOSAL RESPONSE

REQUIREMENTS" subsection titled: “Statement of Compliance”.

Selected Respondent(s) shall not have any outstanding debt with County or shall be in the process of resolving outstanding debt to the County's satisfaction, prior to entering into and during the term of the resulting Contract.

1.6 RIGHTS RESERVED TO COUNTY

The County reserves the right to:

A. Make use of any information or ideas in the Proposals submitted.

B. Request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

C. Seek publicly available information about the Respondents.

D. Conduct, or not to conduct, oral interviews and/or presentations with the highest-ranked

Respondent(s) and additional Respondents.

E. Waive, at its discretion, any procedural, non-material defects, irregularity, or informality, which County deems correctable or otherwise not warranting rejection of the proposal that do not result in any unfair competitive advantage. Any waiver will not excuse a proponent from full compliance.

F. Verify and validate any information prior to Contract Award and during the entire term of the Contract.

G. Negotiate the final Contract with any Respondent(s), including pricing/fee schedule, as necessary to serve the best interests of the County.

H. Withdraw or cancel in part or in its entirety this solicitation at any time without prior notice and furthermore makes no representations that any Contract will be awarded to any

Respondent responding to this solicitation.

I. Award its total requirements to one Respondent or to apportion those requirements among two or more Respondents as the County may deem to be in its best interests.

J. Reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this solicitation.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

K. Request Best and Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with

Respondents.

L. Make multiple awards to Respondent(s) for services requested in this solicitation, at its sole discretion, to serve the best interests of the County.

M. Defer award of this Contract for a period of 180 days after the solicitation opening. During this period of time, Respondent shall guarantee the prices quoted in their Proposals. County and the lowest responsive, responsible Respondent may mutually agree in writing to a longer deferral period.

A. Terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent, if a satisfactory contract cannot be negotiated in a timely manner.

B. Negotiate and award a contract to the next highest ranked Respondent if the awarded

Respondent fails to perform.

C. Based upon the County's needs or availability of funding at the time of selection of a contractor or during contract negotiations, to modify the scope of services and contract budget amount. In addition, negotiations may or may not be conducted with Respondents.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any Respondent.

1.7 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all

Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.8 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9/W-8 REQUIREMENTS

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform

Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) days of notification of selection of award of Contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.9 LEVINE ACT REQUIREMENT

Effective January 1, 2023, all contractors entering into a contract with the County, will be required to submit the Campaign Contribution Disclosure Form for any contributions made on or after

January 1, 2023. In order to comply with this requirement, Respondent agrees to furnish the

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR required Campaign Contribution Disclosure Information form as a required submittal with its

Proposal. Failure to include the form as required will render the Proposal nonresponsive.

1.10 ELIGIBILITY TO SUBMIT PROPOSALS

Eligible Respondents

Only public agency or private organizations that possess a current/valid Permanent License or

Provisional License to provide STRTP services, issued by CDSS/CCLD, with the ability to provide direct services in accordance with the scope of work detailed in this RFP are eligible to submit a proposal.

Ineligible Respondents

Individuals, governments, and organizations/agencies not listed as Eligible Respondents above or listed on either the Cumulative Sanction List or the excluded parties list, explained below, are ineligible to submit a proposal.

Respondents must not be listed on the current Cumulative Sanction List of the U.S. Department of

Health and Human Services/Office of the Inspector General (http://exclusions.oig.hhs.gov/) or the

System for Award Management (SAM)’s list of parties excluded from federal programs

(http://www.sam.gov/). The County is required to reject a proposal submitted by an individual or entity on either list.

It will be the responsibility of each Respondent to verify that it is not on either list prior to preparing a proposal to submit in response to this RFP. Correction of any errors found on either sanction list is the sole responsibility of the Respondent and must be made prior to the day the proposal is submitted.

All potential individuals and/or contract entities must self-disclose any pending charges or convictions for violation of criminal law and/or any sanction or disciplinary action by any federal or state law enforcement, regulatory, or licensing agency or licensing body.

During the term of a contract resulting from this RFP and in accordance with its existing provisions, if a Respondent becomes ineligible, the Respondent will be removed from any responsibility and/or involvement with County contracted obligations related to any direct and/or indirect federal or State social services programs and any other federal and State funds. Ineligible

Respondent is defined as any individual or entity who is currently excluded, suspended, debarred, or otherwise ineligible to participate in the federal social services programs, or has been convicted of a criminal offense related to the provision of social services and has not been reinstated in the federal social services programs after a period of exclusion, suspension, debarment, or ineligibility.

Disqualification

The County reserves the right to disqualify any Respondent on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the

County. This disqualification is at the sole discretion of the County. Any Respondent submitting a proposal herein waives any right to object to the County’s exercise of this right, now or at any http://exclusions.oig.hhs.gov/ http://www.sam.gov/

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR future time, before any body or agency, including, but not limited to, the County of Orange Board of Supervisors or any court.

Causes for Disqualification

The County, at its sole, absolute, and unfettered discretion, will determine whether a Respondent is qualified and responsible to deliver the services requested in this RFP. This determination may be based on one (1) or more of the following:

A. Evidence of collusion amongst Respondents.

B. Lack of business skills or financial resources necessary to operate this business successfully, as revealed by either financial statements or experience statement.

C. Lack of responsibility as shown by past work, references, or other factors.

D. Respondent is in arrears or in default to the County on any debt or agreement or defaults upon any obligation to the County or has failed to faithfully perform any previous agreement with County at the County’s sole determination.

E. Submission of a proposal that is late, conditional, incomplete, ambiguous, obscure or which contains alterations not called for, or irregularities of any kind, except as those determined by the County, at its sole discretion, as a minor irregularity or a defect or variation in the proposal that is immaterial or inconsequential.

F. Other causes, as the County deems appropriate, at its sole and absolute discretion.

The County’s determination as to whether a Respondent is qualified and responsible will be based on the information furnished by Respondent in response to this RFP, interviews with Respondent

(if applicable), as well as from other sources determined to be valid by the County. The County reserves the right to verify and validate any information prior to awarding a contract and during the entire term of the contract. Award will not be made until after such investigations, as are deemed necessary, are made by the County regarding the experience and financial responsibility of Respondent which each Respondent agrees to permit by submitting its proposal.

1.11 ANTICIPATED TERM AND FUNDING AVAILABILITY

Contingent upon approval by the Orange County Board of Supervisors, the County intends to award one (1) three-year contract to the responsible Proponent whose proposal is determined to be the most responsive to the requirements of this RFP. The term of the resulting contract will begin on or about July 1, 2026, and terminate on June 30, 2029.

The initial three-year agreement may be renewed, subject to contractor performance and continued funding, for a two-year term, without a competitive bid process, at the sole discretion of the County and upon approval by the CDSS.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

The County reserves the right to award a one (1) year contract through this RFP, which may be renegotiated and/or renewed, subject to contractor performance and continued funding, for a two-year term without a competitive bid process, at the sole discretion of the County.

Reimbursement will be at the rate determined by the CDSS, which may vary during the term of the resulting contract.

The funding for the contract resulting from this RFP is contingent upon the State budget; receipt of funds from and/or obligation of funds by the Federal Government to the State and from the State to the County; and inclusion of sufficient funding for the services hereunder in the budget approved by the County’s Board of Supervisors for each fiscal year covered by said contract. If such approval, funding, or appropriations are not forthcoming, or are otherwise limited, the contract may be immediately terminated, reduced, or modified without penalty.

The County does not guarantee any specific minimum number of referrals, expressed or implied, or minimum sum of money during the term of the resulting contract. SSA will be the sole source for all referrals for placements to the STRTP TFC.

The County expects STRTP services to be fully operational by July 1, 2026. No County advance start-up funds are available. Start-up activities are one-time, non-recurring, and necessary to get the program operational. Start-up activities may include recruiting, hiring and training staff, and procuring all items to be provided by the selected Respondent.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTION 2. PROTEST PROCEDURES

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

Protest of Solicitation Specifications:

A. All protests related to solicitation specifications must be submitted to the Deputy

Procurement Agent (DPA), Vanessa Rooke at vanessa.rooke@ssa.ocgov.com, no later than five (5) business days prior to the Closing Date of the solicitation. Protests received after the five (5) business-day deadline will not be considered by the County.

1. In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a bid/proposal prior to the close of the solicitation in accordance with the solicitation submittal procedures provided in this solicitation.

Protest of Award of Contract:

A. All protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the Notice of Intent to Award is provided by the DPA.

B. Protests relating to a proposed contract award received after the five (5) business day deadline will not be considered by the County.

Protest Process

A. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA issues a decision on the protest.

B. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

C. The County may, after providing written justification, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

County. The award of a contract shall in no way compromise the protester’s right to the protest procedures outlined herein.

D. If the protestor disagrees with the decision of the DPA, the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

Appeal Process

A. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the

Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ceo.oc.gov

B. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the appeal, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

C. The decision of the County Procurement Officer on whether to allow the appeal to go forward will be final and there shall be no right to any administrative appeals of this decision.

mailto:CPOAppeals@ocgov.com

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTION 3. DVBE PREFERENCE POLICIES CERTIFICATION REQUIREMENTS

Disabled Veteran Business Enterprise (DVBE) Preference Policies Certification

Requirements

3.1 DVBE:

Effective January 1, 2021, County of Orange Board of Supervisors adopted the DVBE Preference policy.

The DVBE Preference policy supports local business opportunity, economy and the development of

County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet

(A) and (B) below:

A. Must be certified as a DVBE by the State of California Department of General Services (DGS);

and, B. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as a DVBE please read and follow the process outlined in DISABLED VETERAN

BUSINESS ENTERPRISE (DVBE) CERTIFICATION REQUIREMENTS in the VENDOR

RESPONSES.

*NOTE: DVBE PREFERENCE IS NOT APPLICABLE TO PUBLIC WORKS OR A-E

CONSTRUCTION PROJECTS.

3.2 DVBE CERTIFICATION REQUIREMENTS:

Disabled Veteran Business Enterprise (DVBE) Certification Requirements

A. To participate a DVBE the following requirements must be met:

1. Must be certified with DGS as a DVBE. - https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

2. Certification must be valid at the date/time solicitation is closed, and it shall remain in effect at the time of contract award. County reserves the right to verify and/or reject incomplete documents.

3. Complete and sign the Affirmation form attached herein. The signed Affirmation form and the DVBE Certification are required and must be returned with the solicitation response.

B. DVBE Preference provides for the following:

1. Invitation for Bid – IFB

A five percent (5%) deduction in the original bid price shall be applied to all confirmed DVBE bidders for evaluation purposes. If the lowest bidder is a certified

DVBE bidder, the contract will be awarded at the certified DVBE’s original bid price.

The maximum allowable preference deduction is $100,000.

https://caleprocure.ca.gov/pages/sbdvbe-index.aspx https://caleprocure.ca.gov/pages/sbdvbe-index.aspx

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

2. Request for Proposal - RFP

An additional five percent (5%) shall be applied to the tallied cost score of each certified DVBE to obtain their final score. If the final score of any DVBE matches the final score of a non-DVBE, preference shall be given to the certified DVBE. If two or more DVBEs have the same final score, the County shall determine the contract award based on the County’s best interest.

C. Subcontractors

If bidder is submitting subcontractors to qualify for the DVBE preference, bidder must demonstrate through the Staffing Plan that 20% of the total bid amount is allocated to the

DVBE subcontractor(s).

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTION 4. PROPOSAL SCORING CRITERIA

4.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Form A - Organization Experience Points Based 200 (22.2% of Total)

2. Form B - Services to be Provided Points Based 500 (55.6% of Total)

3. Form C - Staffing Plan Points Based 200 (22.2% of Total)

4.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Presentation/Interview Scoring Format: 100 points maximum:

County reserves the right to conduct, or to not conduct, oral interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct oral interviews/presentations rests solely with

County and the decision of the DPA is final.

Respondents shall be ready to attend interview within fifteen (15) calendar days of notification.

Any inquiry to determine the responsibility of a

Respondent to this RFP may be conducted.

Respondent agrees that the submission of a

Proposal is permission by Respondent for

County to verify all information contained therein. If County believes it necessary, additional information may be requested from

Respondent. The County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration. Respondents must be prepared to discuss all aspects of their proposal in detail, including technical questions.

Respondents will not be allowed to alter or amend their Proposal through the use of the presentation process.

Points Based 100 (100% of Total)

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

SECTION 5. DESCRIPTION OF SERVICES and SCOPE OF WORK

5.1 BACKGROUND

The County of Orange (County) Social Services Agency (SSA) is currently requesting proposals to provide Short-Term Residential Therapeutic Program (STRTP) services from public agency or private organizations with expertise in child abuse prevention/intervention that possess a current/valid Permanent or Provisional License issued by the California Department of Social

Services (CDSS), Community Care Licensing Division (CCLD). The purpose of this program/service is to provide individualized, empowering, strength-based, trauma informed, intensive treatment and support services to at-risk Foster Youth and/or Non-Minor Dependents

(NMDs) who are being served by child welfare or probation agencies under the jurisdiction of the

Orange County Juvenile Court.

Respondents that submit a current/valid Provisional License with their proposal for this RFP shall, if selected as an awarded Respondent, be required to possess and submit a current/valid Permanent

License to provide STRTP services issued by the CDSS/CCLD to the County of Orange (County) no later than June 30, 2026, for STRTP services to be fully operational on July 1, 2026.

ABOUT TUSTIN FAMILY CAMPUS

The Social Services Agency (SSA) Children and Family Services (CFS) Division provides child abuse prevention and intervention services to establish safety, permanency, and well-being for children and families in Orange County. To support these efforts, CFS has developed the Tustin

Family Campus (TFC), a multi-treatment residential facility designed to serve as a community-based collaborative resource for children, youth, young adults, and their families, to provide strength-based, family-friendly, and family-centered services.

The STRTP at TFC provides residential care and treatment in two separate homes that can serve a maximum of 12 Foster Youth/NMDs. Each home shall serve up to a maximum of six Foster

Youth/NMDs, regardless of gender, at the discretion of the County, and in compliance with

CDSS/CCLD.

The Foster Youth/NMDs to be served may have a history of child abuse, loss and trauma, multiple placement failures, significant behavioral and mental health needs, dual diagnosis, psychiatric hospitalizations, and medication non-compliance. Significant behavioral and mental health needs may be manifested in behaviors such as severe acts of aggression, property destruction, self-destructive and self-harming behaviors, psychotic episodes, runaway behaviors, significant negative social interactions with peers and adults, sexual acting out behaviors, theft, and substance use and/or abuse. In addition, this population often has little or no positive family involvement or support, limited permanency, limited social and emotional coping skills to deal with others in a productive and mutually beneficial manner, and minimal motivation to plan for a successful transition to adulthood.

The short-term length of stay at TFC will be determined on a case-by-case basis pursuant to, and in compliance with, CDSS/CCLD STRTP placement period time limits and County Welfare

Director approval.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

5.2 POPULATION TO BE SERVED

Contractor shall provide Short-Term Residential Therapeutic Program (STRTP) services at the

Tustin Family Campus (TFC) to Foster Youth/Non-Minor Dependents (NMD) referred by County pursuant to the terms and conditions set forth herein, and in accordance with Contractor’s Plan of

Operation/Program Statement approved by the California Department of Social Services (CDSS), Community Care Licensing Division (CCLD) and incorporated herein by reference as it currently exists or may hereafter be amended. The population to be served as defined in this Paragraph shall hereinafter be referred to as “Foster Youth/NMD” and may include:

A. Orange County Juvenile Court dependent Foster Youth, 12 to 18 years old, pursuant to

Welfare and Institutions Code (WIC) Section 241.1, or have dual status jurisdiction, with specific age range to be in accordance with Contractor's facility approved CDSS/CCLD

STRTP license.

B. Orange County Juvenile Court NMDs, who are under the age of 18 years old upon placement, and are 18 years old to 21 years old, with an open SSA case, pursuant to WIC

Section 11400(v)(1)(2)(3), or have dual status jurisdiction.

C. NMDs that meet "medical necessity" as defined in Subparagraph Definitions of this Scope of Work, for STRTP level of intervention as determined through the Interagency Placement

Committee process.

1. A Foster Youth who turns 18 years old while placed in the STRTP TFC and meets

NMD criteria, may remain placed in the STRTP TFC only if attending high school.

After high school graduation or when the NMD reaches the age of 19 years old, whichever comes first; the NMD placement must be terminated unless the NMD meets

"medical necessity" as verified by County.

D. At-risk Foster Youth/NMDs who may have a history of child abuse, loss, and/or trauma;

multiple placement failures; significant behavioral issues, with or without associated

"medical conditions" as defined in Subparagraph Definitions of this Scope of Work;

significant mental health needs; dual diagnosis; psychiatric hospitalizations; and medication non-compliance.

E. Foster Youth/NMDs who are classified as Commercially Sexually Exploited Children

(CSEC) as defined in Subparagraph Definitions of this Scope of Work.

F. Foster Youth/NMDs who would otherwise be placed in another STRTP facility licensed by CDSS/CCLD.

5.3 DEFINITIONS

A. Authorized Absence: An absence of which the Foster Youth/NMD's County Social Worker has authorized and/or has mutual agreement for absence with Contractor.

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR

B. Authorized Representative: A Foster Youth/NMD’s County Social Worker, Probation

Ward’s assigned County Probation Officer, and/or other parties designated by the Orange

County Juvenile Court to represent a Foster Youth/NMD’s interest on their behalf.

C. Case Plan: A written document which identifies a case plan goal, objectives to be achieved, services to be provided, case management activities to be performed, and placement needs and transition.

D. Child and Family Team (CFT): As defined in WIC Section 16501, a group of individuals who are convened by the placing agency and who are engaged through a variety of team-based processes to identify the strengths and needs of the child or youth and their family, and to help achieve positive outcomes for safety, permanency, and well-being.

E. Child and Adolescent Needs and Strengths (CANS) Tool: A multi-purpose tool development for children’s services to support decision making, including level of care and service planning, to facilitate quality improvement initiatives, and to allow for the monitoring of outcomes and services.

F. Children and Family Services (CFS): A division of the County of Orange Social Services

Agency (SSA).

G. Clinical Staff: Individuals who possess a valid license as a Psychologist, Clinical

Psychologist, Licensed Clinical Social Worker, Licensed Marriage and Family Therapist, Psychiatrist, or any other licensed professional whose California license permits the design and/or implementation of behavior modification intervention services, including specialty mental health services, and mental health supports, as appropriate to the needs of the Foster

Youth/NMD.

H. Commercially Sexually Exploited Children (CSEC): A commercially sexually exploited or sexually trafficked child, as described in California Penal Code (CPC) Section 236.1, is one who receives food or shelter in exchange for, or is paid to, perform sexual acts described in CPC Sections 236.1 or 11165.1, and whose parent or guardian failed to or was unable to protect the child. At-risk foster youth are those whose living circumstances may subject them to becoming victims of commercial sexual exploitation.

I. Community Care Licensing Division (CCLD): The division of the CDSS that is responsible for the licensing and monitoring of STRTPs for compliance with CCL regulations and standards within the State of California.

J. County Social Worker: SSA employee assigned as the case-carrying social worker responsible for a Foster Youth/NMD's placement and care.

K. Culturally Responsive: The general knowledge of cultural values and mores of individuals from diverse ethnic groups; the ability to recognize, respect, affirm, and value the worth of

Social Services Agency - Short-Term Residential Therapeutic Program at Tustin Family Campus, 063-2925402-VR individuals from different ethnic groups; and the ability to interact responsively, respectfully, and effectively with people from diverse cultures, classes, races, ethnic groups, and religious backgrounds in a manner that recognizes, affirms, and values the worth of individuals, families, and communities as well as protecting the dignity of each person.

L. Dual Status Jurisdiction: Foster Youth/NMD designated by the Orange County Superior

Court or Juvenile Court, as one who falls under Court jurisdiction under both WIC Section

300 and Sections 601, 602, or is receiving services under Probation supervision and therefore may be supervised by and receive services from both SSA and the Probation

Department, based on Orange County Juvenile Court Protocol for WIC Section 241.1 proceedings. SSA is the lead placement agency for dual status jurisdiction Foster

Youth/NMDs served by the STRTPs on the Tustin Family Campus.

M. Emergency Placement: A Foster Youth/NMD placed into a STRTP on an emergency basis prior to a determination by the Interagency Placement Committee (IPC) and/or Qualified

Individual (QI) that the Foster…