Revised 9th Edition

STREET TRANSPORTATION DEPARTMENT

Right-of-Way Management ii

KEY REFERENCE TABLES

Table 1 – Taper Length Calculations Speed Limit Formula

40 mph or under L = WS2/60 45 mph or over L = WS

L = Taper Length (feet) / W = Width of Lane (feet) / S = Posted Speed Limit (mph)

Table 2 – Typical Taper Length And Spacing Between Devices

Speed Limit Taper Length (L, feet) Spacing

Between Devices, feet

Minimum Number of

Devices Needed Lane Width 10 11 12

25 104 115 125 25* 6 30 150 165 185 30 7 35 204 225 245 35 8 40 267 293 320 40 9 45 450 495 540 45 13 50 500 550 600 50 13 55 550 605 660 55 13

* Distance between traffic cones used for tapers should not exceed 25 feet regardless of speed.

NOTE 1: Values shown in Table 2 are for merging tapers only. Other taper lengths should be approximately L/2 and number of devices appropriately halved.

NOTE 2: Advance warning signs should be placed a minimum distance (L) in advance of taper.

Table 3 – Taper Length Criteria For Temporary Traffic Control Zones Type of Taper Taper Length

Merging Taper At least L Shifting Taper At least 0.5 L Shoulder Taper At least 0.33 L One-Lane, Two-Way Traffic Taper 50 feet minimum, 100 feet maximum Downstream Taper 100 feet per lane

Table 4 – Tangent Length Criteria For Temporary Traffic Control Zones Type of Taper Taper Length

Merging Tangent Recommended 2L, Minimum L Shifting Tangent Recommended L, Minimum 0.5 L

Traffic Barricade Manual iii

The City of Phoenix 2020 Traffic Barricade Manual (Manual) was prepared as a guide to enhance traffic safety and mobility for the public and to better manage temporary encroachments in the City of Phoenix (City) right of way. It is intended to help:

• Expedite construction projects while keeping workers and the public safe

• Minimize inconvenience and interference to the public, and

• Provide accessible temporary facilities for all users

The primary reason streets exist is to provide safe and efficient mobility. Therefore, streets shall re-main unrestricted and functional as much as practical.

This 10th edition of the Manual augments and complements the Manual on Uniform Traffic Control Devices (MUTCD) and the Arizona Supplement to the MUTCD. The Manual was written to share the field experience and expertise of the City’s traffic control inspectors and professional traffic engineers regarding what techniques have proven to work best on busy City streets. This document is consistent with the MUTCD, which specifies in Section 1A.13 that engineers, or those working under the direction of an engineer, may exercise judgment in the applicability, design, operation or installation of a traffic control device. This premise is important since the MUTCD cannot address all of the diverse conditions a practitioner faces in controlling traffic on city streets.

Differences exist between urban streets and higher speed rural highways due to characteristics unique to these facilities. Although urban engineers deal with many of the same design and traffic control issues that rural engineers encounter, urban conditions require more consideration of the following:

• Pedestrians, including those with disabilities

• Access demands at driveways and side street intersections

• Bus, light rail, and other forms of public transit

• Bicyclists

The City of Phoenix Traffic Barricade Manual was first published in 1961, with subsequent editions published in 1965, 1970, 1974, 1980, 1989, 1998, 2007, and 2017. To enable the Manual to be practical and helpful to the user, the City of Phoenix may periodically update portions of the Manual using instructional addenda. This edition of the Traffic Barricade Manual will be effective at the time of City Council adoption, superseding all previous versions.

Copyright © 2020

City of Phoenix - Street Transportation Department

Traffic Services Division

All rights reserved.

The primary goal of the Manual is to provide guidance for implementing the most effective temporary traffic control practices and techniques for the City’s urban public streets. This goal was achieved through various input received from staff, professional organizations, other City departments, utility companies, contractors and other users. The City expresses its appreciation to all those who contributed valuable input toward completion of this Manual.

iv

The City is particularly appreciative of the general guidance and input provided by the following groups towards the completion of this Manual:

• City of Phoenix Mayor’s Commission on Disability Issues

• American Traffic Safety Services Association (ATSSA), Arizona Chapter

• Associated General Contractors of America (AGC), Arizona Chapter

• Various Maricopa County Municipalities

TABLE OF C ONTENTS

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Table of Contents

1 RIGHT OF WAY MANAGEMENT

I. What is Right-of-Way (ROW)?

II. Why Are Right-of-Way Management Procedures Necessary?

III. Components of ROW Management

IV. Certification

2 TRACS PERMITS

I. Who Needs a TRACS Permit?

II. How to Obtain a TRACS Permit

III. Regulations That Govern TRACS Permitting

IV. Temporary Traffic Control Plans: When Are They required?

V. How Do I Obtain a Haul Permit?

VI. How Do I Obtain a Valet Permit?

VII. Parking Meters

3 ACCOMMODATING PEDESTRIAN AND BICYCLIST SAFETY

I. Pedestrian Considerations

II. Pedestrian Requirements for Building Demolition / Construction

III. Covered Pedestrian Walkways

IV. Bicyclist Consideration

4 ACCOMMODATING WORKER SAFETY

I. High-Visibility Safety Apparel

II. How Service Vehicles Can Best Be Used to Promote Safety

III. Special Information for Surveyor Workers

5 EXISTING TRAFFIC CONTROL DEVICES

I. Traffic Signs

II. Traffic Signals

III. Removal of Conflicting Pavement Markings

IV. School Zones

6 TEMPORARY TRAFFIC CONTROL DEVICE APPLICATIONS

I. Why Use Temporary Traffic Control Devices?

II. Removal of Temporary Traffic Control Devices When Not Applicable

III. Sign Requirements and Applications vi

TABLE OF C ONTENTS

Table of Contents (Continued)

IV. Types of Signs .............................................................................................................. ………44

V. Work Zone Speed Limit Procedures .................................................................................... …49

VI. Barricades and other Channelizing Devices

VII. Barricade Warning Lights

VIII. High-Level Warning Device (Flag Tree)

IX. Flashing Devices and Applications

X. Arrow Boards

XI. Portable Changeable Message Signs

XII. Temporary Pavement Markings

XIII. Temporary Traffic Signals

XIV. Concrete Barrier

XV. Water-filled Barrier

7 Manual TRAFFIC CONTROL – POLICE AND FLAGGERS

I. Police Control

II. Flagger Controls

III. Police Officer and Flagger Functions

IV. Automated Flagger Assistance Device (AFAD) – Certified Flagger……………………………. 66

8 QUALITY REQUIREMENTS FOR TRAFFIC CONTROL DEVICES

I. Quality of Temporary Traffic Control Devices

II. Quality Classifications

III. Application of the Quality Guideline

IV. Quality Guidelines for Channelizing Devices and Signs

V. Warning Lights

VI. Arrow Boards

VII. Changeable Message Signs

VIII. Pavement Tape, Paint, and Raised Pavement Markers

IX. Storage of Temporary Traffic Control Devices

9 SPECIAL EVENTS

I. Special Event Policy

II. Planning an Event on City Streets

TABLE OF FIGURES

vii Table of Contents

Table of Figures

Figure 1 – Sample TRACS Application

Figure 2 – Downtown Right of Way Management Area Map

Figure 3 – Sample Haul Plan Checklist

Figure 4 – Valet Application

Figure 5 – Sidewalk Diversion Out-of-Street

Figure 6 – Sidewalk Diversion In-Street

Figure 7 – Sidewalk Closure Midblock (Access Retained to Business/Bus Stop)

Figure 8 – Sidewalk Closure at Corner

Figure 9 – Covered Pedestrian Walkway

Figure 10 – Service Vehicle Operation

Figure 11 – Lateral and Longitudinal Location of Primary Signal Faces (Figure 4D-4, MUTCD, 2009) 38

Figure 12 – Regulatory Signs

Figure 13 – Warning Signs

Figure 14 – Work Zone Sign

Figure 15 – Traffic Cones

Figure 16 – Barricades and Other Devices

Figure 17 – Advance Warning Arrow Board Display Specifications (Figure 6F-6, MUTCD, 2009)

Figure 18 – Flagging Procedures

Figure 19 – Work Zone Signs Quality Evaluation Guide

Figure 20 – Type I, II, or III Barricade or Vertical Panels Quality Evaluation Guide

Figure 21 – Traffic Cone Quality Evaluation Guide

Figure 22 – Street Closure Signing (Hard and Soft)

Figure 23 – Turn Lane Treatments for Hard Closures

Figure 24 – Thru Lane Closed (Maintain Two Lanes – Downtown use)

Figure 25 – Left Thru Lane Closed (Maintain two thru lanes by prohibiting left turns)

Figure 26 – Mid-block Left Lane Closed – Maintain two lanes using left turn lane

Figure 27 – Center Thru Lane Closed (Maintain two thru lanes)

Figure 28 – One-Way Street - Right 2 Lanes Closed (Create right turn lane – Downtown use)

Figure 29 – Right Curb Lane/Bike Lane Closed (Maintain two thru lanes; end bike lane)

Figure 30 – Nearside Thru/Right Lane Closed (Maintain two thru by prohibiting left turns) viii Table of Figures

Table of Figures (Continued) Figure 31 – Far-side Right Lane Closed (Maintain two lanes prohibiting left turns and create right turn lane)

Figure 32 – Midblock 2 Right Lanes Closed (Maintain one thru lane)

Figure 33 – Midblock 2 Right Lanes Closed (Maintain two lanes using left turn lane)

Figure 34 – Entire Direction Closed (Maintain one thru lane across centerline)

Figure 35 – Entire Direction Closed (Raised medians – Maintain one thru raised median)

Figure 36 – Far-side Bike / Right Lane Closed (Create right turn lane)

Figure 37 – Far-side Bike / Right Lane Closed (Create right turn lane – Downtown use)

Figure 38 – Midblock Bike/Right Lane Closed (Maintain two thru lanes using two-way left turn lane)

Figure 39 – Flagging to Facilitate Construction (To stop traffic as needed)

Figure 40 – One Lane Two-Way Traffic using Flaggers (Scene 1: Pre-warners and approach)

TABLE OF FIGURES

TABLE OF TABLE S

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Table of Tables

Table 1 – Taper Length Calculations................................................................................................... ii

Table 2 – Typical Taper Length and Spacing Between Devices ......................................................... ii

Table 3 – Taper Length Criteria for Temporary Traffic Control Zones ............................................... ii

Table 4 – Tangent Length Criteria for Temporary Traffic Control Zones ........................................... ii

Table 5 – Summary of Violations and Penalties

Table 6 – Minimum Advance Notice for Restrictions/Closures

I N T R ODUC T I O N

Traffic Barricade Manual xi

In 1960, the City of Phoenix recognized the need for an official Manual to provide positive and effective guidance for traffic control in construction and maintenance areas. The City of Phoenix published the first Traffic Barricade Manual1 in 1961, a full decade before the U.S. Department of Transportation added guidance for work zone traffic control in the MUTCD2.

Since that time, the City of Phoenix Traffic Barricade Manual (Manual) has become a common reference for urban work zones in Maricopa County and throughout the country. This 10th edition, like previous editions, is published as needed to share new ideas and guidance, while remaining in substantial conformance with the MUTCD.

The primary function of street right-of-way (ROW) is to provide safe and efficient movement of people and goods, while its secondary function is to provide access for public utilities. To successfully accommodate both functions, City streets must be built with consideration as to how streets can be improved and/or repaired in a practical and efficient manner. Because the functions of a street are vitally important, essential construction, maintenance, and event activities within City street ROW shall be planned to minimize the disruption of traffic service and maximize access to adjacent land use.

What’s New in the 2020 Revised Edition?

This Manual reinforces existing practices and introduces the new or revised procedures for managing ROW more effectively. This Manual includes improved guidance for:

• Removal of subsurface obstructions in the right-of-way.

• Allow use of automated flagging assistance devices (AFAD)

• Remove the use of raised pavement markers for temporary lane marking.

• Allow officers from other police agencies to direct traffic at construction sites.

1. Phoenix City Code, Section 36-300: Official Traffic Barricade Manual. Contractors, utilities and other agencies are to abide by applicable Phoenix Ordinances when working in public ROW.

2. Manual on Uniform Traffic Control Devices, published by the U.S. Department of Transportation, Federal Highway Administration, as modified by the Arizona Supplement (Arizona law).

xii Introduction

Other Features:

Agency Self-Training: Effective management of street ROW can only be sustained by a combined effort of managers, superintendents, foremen, or lead personnel of all agencies that work in the ROW.

The Manual has been prepared to help managers properly train their staff to determine which temporary traffic control methods work best on busy urban streets. It is incumbent upon agencies and contractors to familiarize and train those who supervise field crews to ensure that crews are competent with practices contained in both the Manual and the MUTCD.

Requesting Approval of New Devices: Given the constantly changing technology, the City encourages all participants to suggest new practices and products for consideration. However, new devices may not be used in City ROW before approval is granted. Requests for new product approval should be sent to:

City of Phoenix Street Transportation Department Attn: ROW Program Administrator 1101 East Jefferson Street Phoenix, AZ 85034

The City’s ROW Program Administrator will evaluate proposed products and respond in writing within 90 days. The submittal must include:

• Federal Highway Administration approval to experiment, including progress reports

• Product to be used, including specifications

• Specific application for the use of the device

• Crashworthiness test information

• Any previous field testing of the device

• Documentation of other jurisdictions that have approved the device

INTRODUCTION

Traffic Barricade Manual xiii

INTRODUCTION

Purpose of the Traffic Barricade Manual

The purpose of the Traffic Barricade Manual (Manual) is to help ensure that during construction, maintenance, and event activities on City streets, reasonably safe conditions are sustained for motorists, bicyclists, pedestrians, transit riders, and workers. This edition of the Manual illustrates proven procedures that work well on different types of urban streets, including Arterial, Collector, and Local streets. Each updated edition is written using the current MUTCD as a base standard, in addition to incorporating local practices that work best on our urban streets.

An additional goal of the Manual is to achieve uniformity in implementing temporary traffic control in work zones or special events and to promote the use of the most effective and least disruptive methodology. The provisions contained in this Manual are substantially in compliance with the MUTCD Section 1A.07 and 1A.08, which reads as follows:

“The responsibility and authority for the design, placement, operation, maintenance, and uniformity of traffic control devices shall rest with the public agency or the official having jurisdiction.”

The key prerequisite for optimizing traffic control involves applying techniques described in this Manual, including the use of engineering judgment to tailor traffic control to best fit a given situation.

The provisions established herein apply to all persons occupying space designated for transportation and utilities within Phoenix ROW. For events, the provisions apply to the event sponsor or promoter.

Emergencies and incidents overseen by City of Phoenix Police and Fire personnel such as vehicle crashes, hazardous waste emergencies, or other major occurrences often require immediate response without the opportunity to deploy temporary traffic control resources. Nevertheless, even these incidents require the use of effective temporary traffic control strategies including police power, emergency vehicles with flashing lights, manual control of traffic, and/or flaggers. Flares and roll-up emergency signs are also commonly used. The longer the incident duration, the more consideration should be given to using established traffic control techniques, such as those prescribed in this Manual.

RIGHT-OF-WAY MANAGEMENT

Traffic Barricade Manual 1

Chapter 1 Right-of-Way Management

Improved management of the ROW enhances traffic safety and mobility by minimizing unauthorized and improper street and sidewalk restrictions, and when they occur, minimizing the duration of restrictions. The goal is to achieve high levels of compliance with temporary traffic control rules to ensure that the impact upon the traveling public is minimized without delaying projects.

I. WHAT IS RIGHT-OF-WAY (ROW)?

ROW is land that has been dedicated or purchased for use by the traveling public at large. The land is in trust and is to be used for the public good rather than private gain. The Street Transportation Department is the administrating custodian of the City of Phoenix ROW and is charged with the responsibility of making sure it is operated in a manner that optimizes its safe use for the public. The Phoenix Police Department has authority over the ROW during emergencies.

II. WHY ARE RIGHT-OF-WAY MANAGEMENT

PROCEDURES NECESSARY?

Management of the ROW is essential. When compliance with the Manual requirements decline, more violations of the Manual usually result, causing projects delays, higher costs, inconvenience, and potential impacts to the health, safety, and welfare of our citizens and visitors. Although the Manual is thorough in depicting when and how to restrict the ROW, an effective enforcement strategy has been utilized to gain compliance and to protect public safety.

Since September 2004, the City has used the Temporary Restriction and Closure System (TRACS) process to reserve space in the ROW and to coordinate work and events to minimize disruptions.

This emphasis on better management of the ROW for everybody’s benefit was unanimously approved by City Council on April 16, 2004 and added to City Code as Article XV on September 1, 2004.

Under this Council-approved policy, the cost to secure a TRACS permit remains free of charge.

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RIGHT OF WAY MANAGEMENT

III. COMPONENTS OF ROW MANAGEMENT

The five key components of ROW Management are:

1. Certification/ Training – Companies wanting to set and/or remove temporary traffic control must learn proper procedures by attending a training program to become certified.

2. Permitting Right-of-Way – ROW Management issues and manages TRACS permits for all persons requesting use of City of Phoenix ROW.

3. Penalties for Non-performance (Civil Sanctions) – Phoenix City Code provides the ROW Management section the ability to issue civil sanctions for non-compliance with the Manual.

4. Parking Meter Hooding Fees – Hooding fees are assessed to compensate the City for lost revenue while meters are not available for public use due to construction and/or events.

5. Authority to Impound Improper Devices – The City may remove/store unauthorized, abandoned, or improper traffic control devices.

IV. CERTIFICATION

Agencies or companies requesting to set up and/or take down traffic control devices must obtain certification from the City Traffic Engineer every year and complete training through the City every two years (per Phoenix City Code 31-201 and 31-202). There are two types of certification, both re-quiring a training class offered by the City:

Blanket Certification: The City of Phoenix “Blanket Certification” is required for any agency or company to set AND remove signs and barricades in the ROW. The certification fee is $750 annually per agency or company. Blanket Certification also requires the successful completion of the American Traffic Safety Services Association (ATSSA) Certification at the Supervisory Level, or equivalent training as approved by the Phoenix ROW Management Program Administrator. To complete this three-part ATSSA Certification, contact ATSSA at 1-800-272-8772.

City Code: 31-201 Temporary traffic control device installation and removal certification: Any party wishing to install and remove temporary traffic control devices within the public ROW shall obtain a certification issued by the City Manager’s designee to engage in such activities. The City Manager’s designee may, in their sole discretion, issue a certification upon the applicant’s satisfactory completion and annual submission of the following:

A. A fully completed application.

B. An application fee in the amount of seven hundred fifty dollars ($750). The application fee entitles the certificate holder to attend the City’s training program at no additional cost, and in addition as space is available, to allow the attendance of the certificate holder’s personnel at no additional cost.

C. Proof of insurance or an acceptable program of self-insurance for bodily injury and property damage liability in an amount required by the City Finance Department, Risk Management Division. All such insurance shall name the City as an additional insured and shall be maintained throughout the term of certification.

Traffic Barricade Manual 3

D. A certificate from the American Traffic Safety Services Association at the “Supervisory Level” or equivalent as determined by the City Manager’s designee in their sole discretion.

E. An agreement to protect, indemnify, defend, and hold harmless the City for a claim for damage to a person or property that may be brought against the City because of applicant’s activity conducted under the certification.

F. Proof of successful completion within the two years immediately preceding the application date or within one year of the application date of the ROW Management training program established and administered by the City Manager’s designee related to the Traffic Barricade Manual and temporary traffic control devices.

Take-Down Certification: “Take-Down Certification” is available for any agency or company that ONLY wants to remove signs and barricades from the ROW (not set them up). At times, authority to simply remove signs/barricades is desirable because it can be done immediately following work shut down and save service calls by barricade attendant services. Take-Down Certification is required every two years with annual certification fee of $250/year.

City Code: 31-202 Temporary traffic control device removal only certification: Any party wishing to remove temporary traffic control devices within the public ROW shall obtain a certification issued by the City Manager to engage in such activities. The City Manager may, in their sole discretion, issue a certification upon the applicant’s satisfactory completion and submission of the following:

A. A fully completed application.

B. An application fee in the amount of two hundred fifty dollars ($250). The application fee entitles the certificate holder to attend the City’s training program at no additional cost, and in addition as space is available, to allow the attendance of the certificate holder’s personnel at no additional cost.

C. Proof of insurance or an acceptable program of self-insurance for bodily injury and property damage liability in an amount required by the City Finance Department, Risk Management Division. All such insurance shall name the City as an additional insured and shall be maintained throughout the term of the certification.

D. An agreement to protect, indemnify, defend, and hold harmless the City for a claim for dam-age to a person or property that may be brought against the City because of applicant’s activity conducted under the certification.

E. Proof of successful completion within the two years immediately preceding the application date or within one year of the application date of the right-of-way management training pro-gram established and administered by the City Manager’s designee related to the Traffic Barricade Manual and temporary traffic control devices.

To register for training, call the ROW Management Office at 602-534-5369. Certifications SHALL be renewed every year.

Phoenix City Code authorizes taking measures necessary to preserve and protect use of the public ROW. This includes issuing civil sanctions for violating the Manual or stipulations of the TRACS Permit. The civil sanctions for violations are shown in Table 5.

When serious violations of the TRACS permit occur, as determined by the Right of Way Management Program staff, additional penalties may be authorized beyond the base civil sanctions including:

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• Suspension of the TRACS permit up to five business days.

• Doubling of sanctions up to $2,500/day for continuing violations. Sanctions may double for each consecutive day a violation is observed up to a maximum of $2500. Pursuant to the violation in the penalty table. Continuing means the same violation observed on the next consecutive day in the same location by the same contractor.

Repetitive sanctions: Each calendar day may be considered as a separate violation.

Impound of devices: ROW is not generally appropriate for storing devices and certainly unwarranted devices should not be left “active.” If devices are improperly located as to present a hazard, or if device owners ignore requests to pick up devices in a timely manner, the ROW Management staff may exercise its right to impound such devices. If the devices are impounded and stored by the City, the owner of the devices may only be allowed to retrieve such devices from the City storage facilities following payment of a fee. The City may assess a fee to the owner to recuperate its cost for retrieving and storing the devices.

Traffic Barricade Manual 5

Table 5 – Summary of Violations and Penalties (PCC 31-204, adopted 10/21/2009)

Violation Description Civil Sanction

1 Any party’s act, error, or omission within the right-of-way that creates an imminent risk of death or injury $1,500

2 Any party that restricts the right-of-way without proper certification or a right-of-way use permit

$1,000

Any party that restricts the right-of-way during peak traffic hours without proper authorization, as such peak traffic hours and authorization are described in the Traffic Barricade Manual

4 Any party that fails to correct or cure a violation of the Traffic

Barricade Manual within the time period stated on the notice of violation

Any party that restricts the right-of-way at an intersection with traffic signals and such party does not engage in any activity for a period of one continuous hour

6 Any party that improperly closes a sidewalk or closes a sidewalk with-out proper certification or a right-of-way use permit

$500

Any holder of a right-of-way use permit that fails to comply with the conditions, restrictions, limits, times, or location of the right-of-way use permit

8 Any party that fails to install advance warning signs or fails to install advance warning signs that comply with the Traffic Barricade Manual

Any party that fails to install traffic barricades or channelizing devices or fails to install traffic barricades or channelizing devices that comply with the Traffic Barricade Manual

10 Any party that fails to remove an advance warning sign leaving the sign facing traffic after the traffic restriction has been removed

$250

Any holder of a right-of-way use permit that fails to remove traffic control devices from right-of-way within twenty-four hours after right-of-way use permit expires

12 Any party that fails to install and maintain traffic control devices as described in chapter eight of the Traffic Barricade Manual

13 Any party that renders a bus stop inaccessible without relocating it or taking other actions that maintain access $250

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6 Chapter 2

Chapter 2 TRACS Permits

Streets and sidewalks are important public assets and can only be taken out of service when deemed appropriate by the City. Individuals, companies or agencies needing to use the ROW temporarily are required to secure a Temporary Restrictions and Closures (TRACS) Permit, which will authorize them to restrict the City’s ROW. The permit process enables the City to:

• Ensure the ROW is reserved (except emergencies) for the permitted party’s sole use and take that loss of functionality into consideration when assessing other nearby permit requests.

• Provide appropriate advance notification to others who may be adversely affected by the TRACS restrictions.

• Monitor the quality of all temporary ROW restrictions and identify any improvements need-ed for safety and operations.

The TRACS permit system was designed so that:

• Permits can be requested and approved electronically, contingent upon the applicant com-plying with ALL provisions of the Manual and any other special requirements that may apply.

• Local Street and short-duration (less than one hour) restrictions during non-peak hours are typically exempt from the TRACS permitting process. Some projects on Local Streets may require a TRACS permit at the discretion of the Construction Inspections Supervisor, such as when a partial closure may impose an undue hardship on a neighborhood, school, or public facility such as a fire station. Other exceptions include complete closures, downtown restrictions and other rare circumstances. Additionally, a TRACS permit may be required when prior poor performance by a company or agency indicates a need for special oversight.

I. WHO NEEDS A TRACS PERMIT?

All persons, contractors, utility companies, event promoters, and other agencies, including City Departments, shall obtain a TRACS permit if they are restricting access (partial or complete closures) on all public Arterial (Major) or Collector streets. TRACS permits are also required for complete closures of Local streets, sidewalks, bike lanes and alleys, except as noted earlier in this chapter. The ROW Inspector may require a TRACS permit for a complete closure of a residential alley. The permit authorizes the restriction of the street, sidewalk, or any part of the ROW, but does not completely guarantee the requester exclusive rights to occupy a particular portion of the ROW. Weather, emergencies, incidents, or other projects and special events may require temporary restriction or suspension of activities; however, the City will make every effort to coordinate activities and reserve the space for permitted activities.

Requests for TRACS permits shall conform to regulations outlined in this Manual, as well as in the “Special Traffic Regulations” or “Downtown District Special Provisions” listed in the City Project Specifications or Permit. Deviation (other than emergencies) from those regulations shall have the prior approval of the Right-of Way Management Construction Inspections Supervisor.

The City reserves the right to require a TRACS permit for any planned work or event in the ROW.

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II. HOW TO OBTAIN A TRACS PERMIT

In most cases, TRACS permits should be obtained through the following representatives in lieu of going directly through the Right-of-Way Management Office:

Special Events – The assigned Event Coordinator Valet – The adjacent Property Owner or other Requestor City Projects – The assigned City Inspector County Projects – The County Project Supervisor ADOT Projects – The ADOT Resident Engineer

Permits for projects not listed in the categories above may be obtained by contacting the Right-of-Way Management office at (602) 262-6235; Fax: (602) 256-3154; E-Mail:

RMP@Phoenix.gov.

Figure 1 illustrates the TRACS application to obtain a TRACS permit.

8 Chapter 2

Figure 1 – Sample TRACS Application

TRACS Permit Application

CONTRACTOR CONSTRUCTION

48-Hours Advance Notice Required for Partial Closures & 72-Hours For Full Closures Right-of-Way Closure Line: (602) 262-6235 Fax: (602) 256- 3154 email: rmp@phoenix.gov

Start Date: End Date: What street is this restriction on?

From Street: To Street:

COP PDD Civil Permit numbers:

COP Department project/ permit numbers: Previous TRACS permit :

Will the work site go through a signalized intersection? Yes Is this restriction on the LightRail track? Yes 7 feet from center of the track? Yes 3 feet from the guideway curbing? Yes 10 feet from the overhead wire Yes Working over the overhead wire? Yes Boring underneath the guideway? Yes Contact LRT first before proceeding 602-652-5060

Will traffic signal operations need to be modified? Yes Will there be signal timing changes for this restriction? Yes 72 –hour notification needed/Requested by city inspector only Will Police be on site for this project? Yes Will there be a Speed Reduction for this project? Yes

HOTLINE NUMBER:

GOVERNMENT CONTACT OVERSEEING PROJECT/ JOBSITE (if applicable) Submit TRACS applications to the ASSIGNED CITY INSPECTOR/ PROJECT MANAGER/

City Contact/ Inspector & Phone: Email:

GENERAL CONTRACTOR / GOVERNMENT AGENCY INFORMATION:

Company/Organization/ Government Agency hiring Contractor to do work

General Contractor/ Government Agency:

Contact & Phone: Email:

COMPANY CONTACT INFORMATION (Company/ Contractor performing/ working/ encroaching ROW)

Sub-Contractor/ Company performing work:

Contact & phone: Email:

CERTIFIED BARRICADE COMPANY :

EMERGENCY ACCESS MAINTAINED? Yes No --- If street is completely closed, can ER vehicles drive through?

BARRICADE HOURS FOR TRACS PERMIT – What time are the barricades being setup and taken down daily?

Note: 24-hour setup only setup time on first day of restriction and takedown time on last day of restriction.

Mon-Fri Daytime Hours: Weekend Hours: Nighttime Hours:

Work Type for this project:

STREET RESTRICTIONS: Review TRACS Abbreviations for clarification on what is restricted for this permit.

(include directions restricted, bus stops, edge lines, shoulder work, bike lanes, left & right turn lanes & LRT slip lanes)

Will restriction be setup 24 hours through Bike Lanes restricted? Yes Direction : NB EB SB WB duration of this permit? Yes No Bus Bay relocation? Yes Where:

Lanes Restricted:

Lanes Maintained:

Misc Info:

SIDEWALK RESTRICTIONS: (include detailed info on pedestrian detour route including any crosswalk restrictions)

Will restriction be setup 24 hours through duration of this permit? Yes No

Side of street that the sidewalk is being restricted: N Crosswalks restricted? Yes Which side? : N How many crosswalk legs are maintained?

E E

S S

W W

Pedestrian Access maintained on same side of street with 36” ADA accessible path on all pedestrian walkways:

In Street: Explain: Out of Street: Explain:

Sidewalk Closed: Explain Ped Detour Route:

DOWNTOWN PHOENX PARKING METERS: (Parking Meters are requested M-F 6am or 2pm only) Excluding City Holidays What is the reservation for parking meters for?

Meter Hooding Date: Meter Hooding Time: 6:00 a.m. 2:00 p.m.

Meter Unhooding Date: Meter Unhooding Time: 6:00 a.m. 2:00 p.m.

Meters to Hood:(must provide meter numbers):

Hood Color: Yellow Hoods: Commercial Vehicle Parking Only: Red Hoods: No Parking:

USE TAB TO

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III. REGULATIONS THAT GOVERN TRACS

PERMITTING

TRACS permits require up to five different types of regulations:

A. Advance Notice Regulations

B. Nighttime Regulations

C. Citywide General Regulations

D. Downtown Special Regulations

E. Contractual Special Regulations

Advance notice is required for partial- or full-street ROW closures to notify persons and businesses that might be adversely affected. This also allows the Permit Holder ample time to coordinate activities surrounding the closure in a manner that would result in the least impact.

Additionally, citywide requirements also apply, including special requirements for work performed in the downtown area. Lastly, special regulations may be imposed as a special condition for the issuance of the TRACS permit (stipulations).

A. Advance Notice Regulations

Providing advance notice of restricting public ROW is not just a courtesy, but is required to enable effective notification of transit, emergency personnel, and others affected. Permits will NOT be issued without the minimum required advance notice, except under emergency conditions. Emergency repair work requires urgent action, which eliminates the opportunity to comply with advance notice requirements.

Even in emergencies, it is imperative that the street or sidewalk restriction be called in to ROW Management Program staff as soon as practical.

Call (602) 262-6235 in case of emergency to report street or sidewalk closures:

Business hours: 6:30 a.m. to 3:30 p.m.

Non-business hours: Nights and Weekends

The minimum advance notice to ROW Management is contingent upon the classification of the street(s) and the type of restriction or closure. The following advance notification requirements provide the number of hours or days (excluding holidays and weekends) of advance notice needed.

This advance notice can be completed with a TRACS permit application or by conducting a pre-construction meeting with ROW Management staff:

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Table 6 – Minimum Advance Notice for Restrictions/Closures

Type of Facility Notice to ROW Management Staff

Full closure of an Arterial or Collector street 10 days Partial closure of an Arterial or Collector street 48 hours Work affecting traffic near a traffic signal 48 hours Work affecting bus/transit/rail stops 48 hours Work affecting residential alleys* 72 hours Work affecting commercial alleys

Outside of Downtown* 24 hours Downtown 48 hours

*Does not require TRACS permit application. Requires advance notice to Public Works.

Work that will be performed near a traffic signal must be coordinated with the City’s Traffic Signal Shop. Activities conducted adjacent to a transit stop should be coordinated with Valley Metro Bus or Rail, while work in the alleys must be coordinated with the City of Phoenix Public Works Department

- Solid Waste Division. Provided below are telephone numbers for the entities identified above:

Signal Shop (602) 262-6021

Transit Stops (602) 464-5741

Solid Waste (602) 262-7251 Valley Metro Rail (602) 253-5000

Applicants seeking a permit for commercial alley closures will be required to coordinate with tenants adjacent to the alley prior to applying for the permit. The agencies identified above should always be contacted to determine whether or not the proposed work activity would adversely impact their facilities or activities prior to seeking a TRACS permit.

The ROW Management Program staff reserves the right to deny TRACS permits at any time, if in its judgment such traffic restrictions could result in an unwarranted or intolerable congestion/delays, major public inconvenience, or safety concerns. Work restricting traffic downtown, or on other high-volume Arterial streets is usually permitted during nights and weekends, as long as the work does not adversely impact other events and work activities.

B. Nighttime Regulations

To minimize disruption to traffic, crews may be requested to work at night during off-peak hours. In this case, an after-hours permit may be required to authorize work in residential areas. Permits may be granted for up to 30 days for hours including nights, weekends, and holidays and are issued under Phoenix City Code 23-14 for building and roadway construction by the Planning and Development and Street Transportation departments, respectively. The purpose of the permits is to authorize work yet minimize loud and disturbing noises in residential areas due to construction or maintenance activities.

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C. Citywide Regulations Except during emergencies when pre-approved in the contract or by the ROW Management Program office, 10 general traffic regulations apply during traffic restrictions:

1. Traffic restrictions are not permitted on Arterial/Collector streets during peak traffic hours (6:00 a.m. to 8:30 a.m. and 4:00 p.m. to 6:30 p.m. weekdays).

2. Minimum number of travel lanes to be open to through traffic:

a. If more than four lanes exist ...................... Two will be open each way;

b. If four or less lanes exist ............................ One will be open each way

c. On one-way streets ..................................... Two lanes open

3. Special requirements for work near signals: Construction near signalized intersections will have greater impact on traffic congestion; therefore, special consideration is needed. It is imperative that restrictions within 300 feet of traffic signals be minimized, including limiting their duration. At multi-lane signals, restrictions often require that a left-turn lane be convert-ed to a through lane to add through traffic capacity. Travel lane closures are normally allowed only during off-peak hours. Whenever traffic in any one direction at a multi-lane signalized intersection is restricted to only one through lane, the Permit Holder shall provide a uniformed Police Officer to Manually allocate available “green time” unless otherwise approved by City staff (See Chapter 5, Section 2 for more information).

4. Quality requirements for traffic lanes: Travel lanes (vehicular or bike) shall be considered “satisfactory” when paved with hot- or cold-mix asphalt. Where existing pavement is re-moved temporarily, a travel lane is not be considered “satisfactory” for through traffic unless graded reasonably smooth and maintained with approved, dust-free measures.

5. Local access requirements: Local access shall be maintained to all properties on all streets (Arterial, Collector, and Local) at all possible times. When local access cannot be maintained, it is the responsibility of the Permit Holder to notify the affected property owners, residents, or tenants a minimum of 72 hours in advance. The reasons for the closures and alternate access accommodations shall be communicated to all affected property owners or tenants. Full, unimpeded access should be restored as soon as practical.

6. Special access requirements for public facilities: Fire stations, police stations, hospitals, transit facilities, and schools shall be maintained at all times. When access restrictions are necessary, the Permit Holder shall coordinate such access restrictions with the responsible person in charge of the affected facility.

7. Special pedestrian accommodations: Access to sidewalks (paved or unpaved), marked and unmarked crosswalks (especially school crosswalks), and bus stops shall be maintained open in a safe, usable condition as detailed in Chapter 3 of this Manual, and/or in the 2010 ADA Standards for Accessible Design. In the rare event when their function cannot be retained, it is the responsibility of the applicant to first prove that closure is necessary, and secondly, to locate a safe and reasonable alternative walkway that is fully accessible to a sight-impaired person or pedestrian in a wheelchair. Generally, this requires the Permit Holder to prepare and maintain a detour route before the day of the restriction to provide clean, safe, and accessible conditions for the duration of the work.

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8. Requirements to coordinate with special events: Extensive coordination efforts are re-quired for major events (e.g., parades, marathons, Fabulous Phoenix 4th of July) when they conflict with construction and maintenance activities.

9. Requirements during holiday season: During the time between the Friday after Thanksgiving through January 1, construction/maintenance activities are minimized on Arterial and Collector Streets to reduce traffic congestion near large retail shopping centers citywide. Traffic restrictions that would interfere with traffic flow near retail shopping areas and on high-volume streets are normally denied, but when crucial, ROW Management Program staff can pre-approve restrictions. Those requesting permits are encouraged to plan around this time period, since restrictions will rarely be approved.

10. Removal of subsurface obstruction in the ROW: Guidance on obstructions within the ROW is warranted due to the the increasing number of vertical (high rise) developments. Generally, all tower crane and/or similar foundations shall be located outside of the ROW, unless approved by the City with a Revocable Permit. Upon project completion the subsurface obstructions shall be removed to a depth of 20 feet below grade.

Coordination with other Permit Holders must occur between projects to ensure compatibility of temporary traffic control systems and avoid duplicate signing.

D. Special Downtown Requirements Given the growing amount of development and special events occurring in Downtown Phoenix, unique additional protective requirements apply to ensure coordination with businesses, residents, events, and other projects.

The City of Phoenix Downtown District area is bounded by Buckeye Road to the south; McDowell Road to the north; Black Canyon Freeway (I-17) to the west; and Papago Freeway (I-10) to the east.

The map in Figure 2 illustrates the general limits of the Downtown District.

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Figure 2 – Downtown Right of Way Management Area Map

Except during emergencies or when provided for in the “General Traffic Regulations” or given prior approval from the Street Transportation ROW Management Program Section, the following mini-mum traffic control requirements shall prevail for all traffic restrictions in the Downtown District:

• Traffic restrictions are not permitted on Arterial or Collector streets during the morning peak hour and ending sooner during the evening peak hours (6:00 a.m. to 8:30 a.m. and 4:00 p.m.

to 6:30 p.m.).

• All street closures in Downtown Phoenix require TRACS permits.

• A minimum of forty-eight (48) hours’ notice is required for partial closure of commercial alleys in the Downtown District. These facilities provide critical services to the adjacent land uses. Eliminating access may cause major disruption to critical downtown business activities.

Prior to the restriction, the applicant shall coordinate with adjacent tenants. Suitable arrangements for alley service shall be made and coordinated with the Downtown Phoenix Partner- ship at 602-254-8696 and the Downtown Police Unit at 602-534-6432.

• A minimum of 72-hours’ notice is required for complete closure of a commercial alley.

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E. Contractual Special Regulations Other special regulations may apply when imposed either through the contract or as part of the TRACS process.

IV. TEMPORARY TRAFFIC CONTROL PLANS: WHEN

ARE THEY REQUIRED?

Good, effective traffic control requires complete and careful planning. Prepared ahead of time, Traffic Control Plans (TCPs) can make construction, maintenance, and special events more efficient and safer. A TCP may be required depending on the complexity of the temporary traffic control need-ed, the type of restriction requested, the type of traffic that exists, and the overall impact on adjacent land use.

On most minor projects, the typical illustrations contained in this Manual can be applied and constitute a pre-approved TCP. Special Traffic Regulations or Provisions may be incorporated into bid documents that enable contractors, and often times, City crews, to develop alternative TCPs that may be used, but only if the responsible agency determines the alternative TCP will result in at least as good of a result as those provided in the project plans or specifications. For maintenance/minor utility projects not requiring bidding, it is important that sufficient planning be given to selecting the best temporary traffic control system needed before occupying the temporary traffic control work zone. Additionally, when several work zone activities exist near each other, it is essential that advance co- ordination efforts take place between ALL projects to ensure that duplicate signing is not used and to ensure compatibility of temporary traffic control systems between projects.

The purpose of a TCP is to encourage proper planning as to the time of day, sequence of construction, degree of restriction required, and temporary traffic control needed. Well-thought- out advance planning can provide not only efficient and safe results, but also minimize impacts to traffic levels of service, provide access, and maintain mobility for all modes of travel.

TCPs may range in complexity from use of typical illustrations depicted in this Manual to a detailed site plan showing signing, striping, barricading, detours, pedestrian walkways, bike lanes, construction fences, and project phasing. In all cases, the required TCP needs to satisfactorily and responsibly address requirements of this Manual. For large or unusual projects, advance consultation and review during the planning/design phase is strongly encouraged to avoid delays. Pre-consultation also ensures that projects become a truly cooperative and partnered effort between those working in the ROW and those traveling in the ROW.

A TCP is usually required for long-term or complex projects such as detours and channelization for bridge construction, street restrictions for building construction walkways and fences, major utility construction, special events, and arterial street closures.

TCPs may be required for other projects and permits, as needed, at the discretion of the Project Inspector, ROW Management Program, and/or other City department officials.

Due to the nature of traffic operations along frontage roads and at or near freeway traffic interchanges, a TCP should be prepared for traffic restrictions on those facilities. A permit from the Arizona Department of Transportation is typically required.

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V. HOW DO I OBTAIN A HAUL PERMIT?

A Haul Plan and Permit may be required under Chapter 36 of the Phoenix City Code to move large quantities of fill material (greater than 10,000 cubic yards, or if haul exceeds 20 days in length). Below is a checklist developed by the Planning and Development Department to guide contractors on this process.

A. Haul Plan Checklist Figure 3 – Sample Haul Plan Checklist

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VI. HOW DO I OBTAIN A VALET PERMIT?

Valet Parking is…