LPR IDIQ - UCF RFP 1.2.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE DIVISION | PROCUREMENT SECTION

REQUEST FOR PROPOSAL

License Plate Reader

Indefinite Delivery Indefinite Quantity for the

Directorate of Intelligence

Version 1.0

May 15, 2026

RFQ Change History

Date Version Change Description

05/11/2026 1.0 Initial Release

5/15/2026 1.1 Due Date Adjustment

Table of Contents

PART I – SCHEDULE

A. Solicitation / Contract Form

B. Supplies or Services and Prices/Costs

C. Description/Specifications/Statement of Work

D. Packaging and Marking

E. Inspection and Acceptance

F. Deliveries or Performance

G. Contract Administration Data

H. Special Contract Requirements

PART II – CONTRACT CLAUSES

I. Contract Clauses

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

J. List of Attachments

PART IV – REPRESENTATIONS AND INSTRUCTIONS

K. Representations, Certifications, and Other Statements of Offerors

L. Instructions, Conditions, and Notices to Offerors

M. Evaluation Factors for Award

PART I – SCHEDULE

A. Solicitation / Contract Form This Request for Proposal (RFP) is issued by the Federal Bureau of Investigation (FBI), Finance

Division, Procurement Section, for a Firm Fixed Price Indefinite Delivery Indefinite Quantity

(IDIQ) contract for License Plate Readers (LPR). Proposals are due June 10, 2026 at 12:00 p.m. ET and must be submitted via email to tmwatkins@fbi.gov.

B. Supplies or Services and Prices/Costs The CLIN Structure is as follows:

CLIN No. Coverage Area

0001 Eastern Lower 48 & any additional coverage areas

0002 Western Lower 48 & any additional coverage areas

0003 Hawaii & any additional coverage areas

0004 Puerto Rico & any additional coverage areas

0005 Alaska & any additional coverage areas

0006 Outlying Areas & any additional coverage areas

The FBI intends to award each CLIN to a single vendor. However, if a single vendor is unable to meet all requirements for a given CLIN, the FBI reserves the right to award that CLIN to up to two vendors.

Pricing must be submitted using Attachment 3 – LPR IDIQ Price Template and include the base year + four 12-month option years, and one optional six-month extension.

C. Description/Specifications/Statement of Work The Government intends to create a multiple award IDIQ resulting from this RFP to the responsible Offeror(s) whose proposal, conforming to the RFP, will provide the “Best Value” to satisfy the Government’s needs. The Best Value will be determined by utilizing the trade-off method.

The Government will evaluate proposals for award purposes in accordance with the requirements outlined in Attachment 1 – LPR IDIQ Statement of Work by using the total price of all CLINs for all contract periods to include options. The Government will evaluate all quotes mailto:tmwatkins@fbi.gov received from this RFP per FAR Part 12. Inclusion of Option-Year CLINs must not obligate the

Government to use those CLINs for additional services.

A written notice of award or acceptance of a quote mailed or otherwise furnished to the successful Offeror(s) within the time for acceptance specified in the proposal, results in a binding contract without further action by either party. Before the Offeror’s specified expiration time, the Government may accept a proposal without discussion unless a written notice of withdrawal is received before award. The Government specifically reserves the right to accept a proposal based solely on Offeror’s proposal. The Government specifically reserves the right to remove from award consideration any Offeror’s proposal that does not conform to all requirements in the RFP. Alternate proposals will neither be entertained nor evaluated. The following factors are listed in order of importance for evaluation purposes, although non-price factors combined are more important than price, as non-price factors become similar, price gains greater importance in the best value decision.

The Government will not automatically award to an Offeror that submits a quotation receiving the highest non-price ratings or that has the lowest price.

D. Packaging and Marking No packaging or marking is required.

E. Inspection and Acceptance Inspection and acceptance criteria are governed by requirements in Attachment 1 – LPR IDIQ

Statement of Work and the terms and conditions in Attachment 2 – LPR IDIQ Terms and

Conditions. The Government will review technical compliance and suitability prior to award.

F. Deliveries or Performance Performance periods must align with the base year and four option years. Offerors must specify period of performance for each product and service in Volume II.

G. Contract Administration Data The Contracting Officer (CO) is the only individual authorized to obligate the Government. All proposals must include complete and accurate company data (Volume I). Incomplete or inaccurate data results in automatic ineligibility.

H. Special Contract Requirements Security Requirements:

Prior to award, the Offeror shall undergo a Security review by the FBI for suitability to do work with the Government under this effort. The review shall include a Product Risk Assessment

(PRA). In addition, the Offeror will be subject to the multi-governance review process for

Commercially Available Information. Offerors are required to complete and submit the attached

CAI questions with their Proposal. Should the FBI determine an Offeror is not suitable to receive an award from the FBI, the Government is under no obligation to provide additional information regarding the Security analysis as part of the process. Any additional Security information provided will be solely at the Government’s discretion and subject to all applicable security restrictions. By submitting a proposal, the Offeror agrees to and is bound by all instructions, procedures and rules of this RFP.

The security review is not an evaluation factor and will not be used in the source‑selection decision. It is a pre‑award suitability assessment to confirm the offeror’s ability to meet required security standards.

Additional security clauses are provided in Attachment 2 – LPR IDIQ Terms and Conditions.

Submission of a proposal in response to this Request for Proposal constitutes the offeror’s acknowledgment and acceptance of all clauses contained within the attachments.

PART II – CONTRACT CLAUSES

I. Contract Clauses All applicable contract clauses are incorporated through Attachment 2 – LPR IDIQ Terms and

Conditions, the clauses referenced within the solicitation, and all mandatory FAR, agency, and federal statutory requirements.

PART III – LIST OF DOCUMENTS, EXHIBITS, AND OTHER

ATTACHMENTS

J. List of Attachments Attachment 1 – LPR IDIQ Statement of Work

Attachment 2 – LPR IDIQ Terms and Conditions

Attachment 3 – LPR IDIQ Price Template

PART IV – REPRESENTATIONS AND INSTRUCTIONS

K. Representations, Certifications, and Other Statements of Offerors

The offeror must provide the entity’s legal or corporate name (and any alias), primary point of contact, address, email, fax, phone number, Employer Identification Number (EIN), SAM Unique

Entity ID (UEI), CAGE code, Tax Identification Number (TIN), business size, a statement confirming the quote is valid for 120 days from the response date,.

A valid SAM.gov registration is required to be eligible for award.

L. Instructions, Conditions, and Notices to Offerors Instructions

(1) The following instructions are for the preparation and submission of the proposal.

The purpose of this section is to establish requirements for the format and content of the proposal submission so that the proposal submission contains all essential information and can be evaluated equitably. The Offeror is instructed to read the entire solicitation, including all attachments, prior to submitting questions and/or preparing submissions. Omission of any information from the proposal submission requirements may result in rejection of the proposal.

(2) The Offeror is required to follow the detailed proposal preparation instructions fully and carefully. The Government will rely on the information provided by the offeror to evaluate the proposal. It is therefore imperative that the offeror carefully follow the instructions set forth below and submit the proposal in the format and with the content specified below, providing all requested information.

(3) Proposal submissions that fail to provide information in the format requested will be found non-compliant, may not evaluated and the Offeror may be ineligible for award.

(4) Clarity and completeness are of utmost importance to the proposal. Proposals shall be valid for 120 days from the proposal due date.

(5) The Offeror must submit each Volume as a separate file and each Volume must be included as a part of a singular submission.

(6) Proposals must be submitted in twelve (12) point Times New Roman font with one (1) inch top, bottom, left and right margins. A page refers to a single printable section of a document defined by preset margins, size and layouts

(7) Proposals shall be submitted via email to the Contract Officer, Teala Watkins at tmwatkins@fbi.gov. The solicitation will close June 10, 2026 at 12:00 pm ET. Proposals received after the solicitation has closed will not be accepted or evaluated. Please review Attachment 2 – LPR IDIQ Terms and Conditions to ensure compliance with solicitation requirements, applicable federal regulations, and agency policies.

(8) Proposals must remain valid for 120 days.

Volume Title Page Limit (One Sided)

Volume I – Company Data

I Company Data 1 page

Volume II – Non-Price Factors (Factor 1)

II Technical Approach 10 pages

Volume III – Price (Factor 2)

III Pricing Template N/A

Volume I – Company Data

The Offeror must provide the following information on the cover page of the proposal: Failure to provide complete and accurate information may result in the proposal being deemed unacceptable.

1. Legal/Corporate Name of Entity (and any alias)

2. Primary Point of Contact

3. Address

4. Email

5. Fax

6. Phone Number

7. Employer Identification Number (EIN)

8. SAM Unique Entity ID (UEI)

9. Applicable Commercial and Government Entity (CAGE) code

10. Tax Identification Number (TIN)

11. Business Size for NAICS Code 561990

12. Must clearly indicate the quote is valid for 90 days from quote response date.

A valid SAM.gov registration is required at the time of proposal and award. Quotations from entities without an active SAM registration will not be eligible for award.

Volume II – Technical Solution

This Volume shall consist of a summary description of the Offeror’s approach to the technical and services requirements stated in Section 3 of Attachment 1 – LPR IDIQ Statement of Work. The Technical Solution must demonstrate the Offeror’s understanding of the requirement and the capability of the proposed commercial solution to the stated performance objectives. The proposal must include product number, product description, quantity, period of performance for each year requested, including base and option years, are in alignment with the stated requirements Offers must address all applicable general and technical requirements, including coverage map of service areas, specific to the CLIN the Technical Solution applies to. The coverage map is exclusive of any page counts and accompanying text must clearly delineate served areas. A check box format or response will not be considered acceptable.

If an Offeror is proposing on multiple CLINs, they must provide a separate proposal for each CLIN. The Offeror must clearly identify, at the beginning of each section or subsection, the specific CLIN to which that portion of the Technical Solution applies. Each CLIN‑specific technical approach must be distinct, self‑contained, and traceable to the requirements outlined in Section 3 of Attachment 1. Proposals that do not clearly differentiate CLIN applicability may be deemed incomplete.

Each Offeror shall submit via email their proposal in PDF Format, not longer than ten (10) pages when printed out (not including cover/title page, table of contents, figures, transmittal, or attachments) on 8 ½” by 11” paper using 12pt Times New Roman font, describing the Offeror’s technical approach to the requirements of FBI as required by Section 3 of Attachment 1.

The technical approach must not include any price data. Failure to comply may result in the proposal being deemed unacceptable.

Volume II – Price

Guidance for Preparation of the Price Quote

To aid in preparation of pricing and for evaluation purposes, the Government has attached a

Price Template, Attachment 3 – LPR IDIQ Price Template. Instructions are included in the template and further detailed below. The Offeror must provide sufficient information to allow the Government to assess the completeness and reasonableness of the proposed prices.

All pricing information shall be addressed only in the Price Quote.

Questions must be submitted to the Contracting Officer (CO) and Contract Specialist (CS) via email by May 22, 2026 at 12:00 p.m. ET, with subject header “License Plate Reader IDIQ Q&A”

Questions must be written in a manner that enables clear understanding of the Offeror’s questions or concerns. The Government will not respond to any questions submitted via telephone call or fax. Written answers will be provided electronically via SAM.gov.

M. Evaluation Factors for Award The Government will make an award based upon a best value trade off applying the following

Company Data validation and Evaluation Factors:

Company Data Validation:

• Company Data accuracy

The non-price factor is:

• Factor 1- Technical Approach

The price factor is:

• Factor 2- Price

Factor 1, Technical Approach is more important than Factor 2, Price. As the evaluated merit of the competing proposals becomes similar under the non-price evaluation factors, Price becomes more important in the best value decision. Company Validation is being rated as

Pass/Fail. Any Offeror that receives a Fail rating will be ineligible for award. The Government is more concerned with obtaining a more superior technical product than with making an award at the lowest overall price to the Government. However, the Government will not make an award at a significantly higher overall cost to achieve slightly superior technical skills. The award shall be made based on the decision of which proposal is the best value for the Government.

The Government reserves the right not to make an award if the Government determines that no offers are acceptable. The Government will notify the Offeror(s) of the RFP award, partial RFP cancellation, or full RFP cancellation.

Volume I – Company Data

The Government will evaluate all Company Data on a Pass/Fail basis. The Government will review the information submitted to confirm the Offeror’s eligibility for award and compliance with the submission requirements outlined in Section L. If the Offeror does not provide all

Company Data at the time of proposal submission, the offeror will be found non-compliant, the proposal will not be evaluated, and the offeror will be deemed ineligible for award. The

Government will evaluate the information provided in Volume 1 – Company Data on a Pass/Fail basis to verify accuracy and completeness. The Government reserves the right to validate all company data submitted as part of the proposal.

1. Completeness: The Government will verify the Offeror has provided all company data elements required in Section L. Missing information will result in a Fail Rating.

2. Accuracy: The Government will verify that the Company Data submitted is accurate and consistent with information reflected in SAM.gov and other authoritative Government systems. Inaccurate or unverifiable information will result in a Fail rating.

Volume I - Company Data Ratings

Pass Volume I is complete and accurate, and all required

Company Data is validated.

Fail Volume I is incomplete, inaccurate, or otherwise non-compliant with Section L requirements.

If a proposal receives a Fail rating for Volume 1 – Company Data, the proposal will no longer be evaluated, and the Offeror will be ineligible for award.

Volume II – Factor 1 Technical Approach The Government will assess its level of confidence on the Quoter's ability to provide a complete and comprehensive technical approach that demonstrates how they will deliver all technical requirements within the RFQ, SOW. This will include whether the quoted product number, product description, quantity, period of performance for each year requested, including base and option years and coverage map, are in alignment with the stated requirements. All terms and conditions applicable to the proposal products and services will be assessed by the

Government to ensure consistency with the solicitation requirements and compliance with applicable federal law, the FAR, and agency‑specific policies.

Technical Approach Rating

For the evaluation of proposals submitted in response to this RFP, the Government will evaluate the non-price factors based on a confidence rating system, which will allow the Evaluation

Board to identify items that either increase confidence or decrease confidence associated with each proposal. The confidence rating definitions are as follows:

Volume II - Non-Price Ratings

High Confidence The Government has high confidence that the Contractor understands the requirement, proposes a sound approach, and will be successful with little to no Government intervention.

Some Confidence The Government has some confidence that the Contractor understands the requirement, proposes a sound approach, and will be successful with some Government intervention.

Low Confidence The Government has low confidence that the Contractor understands the requirement, proposes a sound approach, and will be successful even with Government intervention.

Volume III – Factor 2 Price The Government will evaluate the total proposed price for the base year plus four (4) 12-month option periods in the price volume for completeness and reasonableness using FAR 15.404-1, Proposal Analysis Techniques to determine whether the overall price offered is fair and reasonable.

Proposals that do not include a proposal including the base year plus four (4) 12-month option periods will not be evaluated. If a proposal does not include the base year plus four (4) 12-month option years, it will be deemed incomplete, the proposal will not be evaluated, and the

Offeror will be ineligible for award. Proposals will be deemed complete if the offeror provides completed Pricing Template.

The Government will evaluate the proposed price for reasonableness prior to award.