First_Set_Questions_and_Answers_Janitorial_Service_Solicitation.pdf

U.S. Consulate General Hong Kong

First Set of Questions

Solicitation Number SHK30017Q0024 - Janitorial Services

The Consulate received the followings questions during the conference or prior to the conference.

Q1: Can you tell me if there is an incumbent contractor currently performing work for this requirement? If so, could you please provide their company name and contract number?

A1: For the Consulate Building Office at 26 Garden Road, there is no contractor currently performing the cleaning services.

For the Consulate Warehouse, the name of the contractor currently providing the cleaning services is

Confidence Cleaning Services Ltd with a 12-month Purchase Order without option year. No additional information will be provided regarding the current Purchase Order. In addition, prospective offerors are advised there have been numerous changes in the requirements set forth in this 12- months purchase order for the warehouse cleaning services versus the Government’s requirements in the current solicitation.

Therefore, each offeror should carefully review the requirements in the solicitation for both locations in order to develop their proposed firm fixed price and not focus on the current contract and requirements due to the number of changes.

Q2: Who is the incumbent on this project?

A2: Please refer to A1 above.

Q3: What is the current contract value including all option years?

A3: Please refer to A1 above.

Q4: Will there be a site map available?

A4: Site map is not available.

Q5: Who is the incumbent?

A5: Please refer to A1 above.

Q6: How many cleaning staff is performing the work on a daily basis?

A6: Since this is performance based contract, the contractor is required to decide the manpower arrangement in order fulfil the contract requirements.

Q7: What is the current annual contract amount?

A7: There is no information on the current annual contract amount. Prospective offerors are advised the requirements set forth in the current solicitation has significant different from the current requirements of the cleaning services at the Warehouse. Therefore, each offeror should carefully review the requirements in the solicitation in developing their proposed firm fixed price.

Q8: What is the total contract amount including all optional years?

A8: Please refer to A1 above.

Q9: Is the cleaning hours 8:15am to 5:45pm, Monday to Friday? Is there any Saturday and Sunday cleaning required?

A9: Please refer to the solicitation document, Section 1, Continuation to SF-1449, RFQ Number

SHK30017Q0024, Schedule of Supplies/Services, and Block 20 Description/Specifications/Work Statement, paragraph 3.0 “Locations for Janitorial Services”

Q10: The solicitation states that the offeror/quoter must show evidence of an established Hong Kong permanent address and telephone listing; can this be established upon award? (There is a possibility that I may not be awarded the contract for not having the lowest bid and will have allocated monies toward an office and phone line).

A10: Please refer to the solicitation document, Section 3, Solicitation Provisions; this is part of the requirements from the quoters to demonstrate the quoter’s ability to perform the services under the contract.

The Consulate will evaluate the quotations based on Section 4 – Evaluation Factors.

Q11: Will the United States Commercial Certificate of Liability Insurance that was issued to my company showing $1,000,000 Each occurrence, $100,000 Damage to rented premises, $5,000 Med EXP

(any one person), $ 1,000,000 personal & ADV injury & $ 2,000,000 General Aggregate be sufficient ?

A11: Please follow the insurance requirements as listed in the solicitation document, Section 1, Continuation To SF-1449, RFQ Number SHK30017Q0024, Schedule Of Supplies/Services, Block 20

Description/Specifications/Work Statement, paragraph 7.0 “Insurance” and also include the requirement of

Defense Base Act (DBA) insurance as listed in Section 2, Contract Clauses, Addendum to Contract Clauses, FAR 52.228-3 Workers’ Compensation Insurance (Defense Base Act) JUL 2014.

Q12: Would you provide potential details to this upcoming solicitation such as square footage, rooms, requirements, etc.?

A12: Please refer to the solicitation document, Section 1 – The Schedule, Continuation to the SF 1449, Blk

20, Description/Specifications/Work Statement, paragraph 3.0 “Locations for Janitorial Services”.

Q13: What is the requirement for Welcome Kit cleaning?

A13: Please refer to the solicitation document, Section 1 – The Schedule, Continuation to the SF 1449, Blk

20, Description/Specifications/Work Statement, paragraph 1.3.5.3.1 and Attachments 2 and 3 to

Description/Specifications/Performance Work Statements.

Q14: Please advise the employment and working requirements in Kong Kong.

A14: Please refer to the Labor Department and Immigration Department of the Government of the Hong

Kong Special Administrative Region for details.

http://www.labour.gov.hk/eng/news/content.htm http://www.immd.gov.hk/eng/services/index.html http://www.labour.gov.hk/eng/news/content.htm http://www.immd.gov.hk/eng/services/index.html

Q15: These two sections seem to conflict with each other.

1.3.2.1.5 A thorough cleaning of the Consulate ground floor cafeteria/dining area. The kitchen is not included in this contract. Work shall include but not limited to, cleaning and scrubbing the floors and walls, but not to include the cleaning of the appliances, cooking equipment, pots, pans, dishes, or silverware. Spot waxing and polishing of the floors as needed.

AND

1.3.3.1.3 Cleaning major appliances (i.e. refrigerators, microwave ovens, table fans, etc.) inside and out, including vacuum dusting around the motor areas.

Please advise.

A15: 1.3.2.1.5 refers to the Consulate ground floor cafeteria/dining area. The kitchen is inside the cafeteria area with appliances. 1.3.3.1.3 refers to the appliances in common office areas of each floor. There is no conflict with each requirement.

Q16: Who is the current contract performing these services?

A16: Please see A1 above

Q17: What is the current monthly and/or annual cost for these services?

A17: Please see A7 above

Q18: How many custodians are performing these services?

A18: Please refer to A6 above

Q19: Can local supplies be bought under the contract?

A19: Please refer to the solicitation document, Section 1 – The Schedule, Continuation to the SF 1449, Blk

20, Description/Specifications/Work Statement, paragraph 5.0 “Materials and Equipment” , 5.1 “Contractor

Furnished Materials” and 6.0 “Government Furnished Property/Equipment” for details.

Q20: Please provide more details for SAM registration.

A20: Please refer to the below links for details.

https://www.sam.gov/sam/transcript/Quick_Guide_for_International_Entity_Registration.pdf and http://pd.statebuy.state.gov/content.asp?content_id=62&menu_id=60 https://www.sam.gov/sam/transcript/Quick_Guide_for_International_Entity_Registration.pdf http://pd.statebuy.state.gov/content.asp?content_id=62&menu_id=60