Shipping Instructions Summary

This Shipping Instructions document outlines the mandatory delivery and product requirements for bidders on the State of Iowa's Food Items for CDC Warehouse procurement in Warren County. The solicitation encompasses 11 food product line items with quantities ranging from 192 to 20,000 units, including ground beef, diced chicken, canned fruits, frozen vegetables, bagels, margarine, muffins, and shortening, all to be delivered to the CDC Warehouse in Woodward, Iowa. The bid period runs from September 12, 2025, to September 26, 2025, with the warehouse receiving deliveries on a first-come, first-served basis during operating hours of 7:00 AM to 3:00 PM. The contract commences following a 5-day appeal period after the Notice of Intent to Award, with the option for the Lead Agency to extend the agreement for additional annual terms. Products must meet USDA grade standards and arrive within 30 days of Purchase Order receipt; any products arriving after this deadline will be considered late and may be awarded to the next lowest bidder or rebid.

All freight charges and fuel costs must be included in the bid price, with delivery on an FOB Destination, Freight Prepaid basis to the warehouse. Products must be shipped on pallets and shrink wrapped in clean, insulated trailers, with canned items prohibited from arriving frozen and damaged products subject to refusal. Bidders are responsible for ensuring compliance with USDA standards for both product and container condition, providing proof of pack date and origin upon request, and replacing any defective shipments at their own expense. Consideration is given to products packed in the USA. The State of Iowa allows 60 days for invoice payment under Iowa Code 8A.514, and the commodity classification falls under staple grocery and grocer's miscellaneous items with no specific award value or budget range disclosed.