SHIP_RehabRepair_2500_Main_St_E_Mims_FL_32754.pdf

BREVARD COUNTY BOARD OF COUNTY COMMISSIONERS

HOUSING AND HUMAN SERVICES DEPARTMENT

SHIP-HOMEOWNER REPAIR/REHABILITATION ASSISTANCE

PROGRAM

UNIT DESCRIPTION

Project: 25-HRAP-14

Site Address: 2500 Main St E, Mims, FL 32754

Unit Type: Single Family

INSTRUCTIONS TO CONTRACTORS

1. Receipt and Opening of Bids

Please submit one hardcopy original no later than Thursday, 8-6-2026, at 2:00 PM. Bids will open at 2:00 PM. All bidders may attend. Sealed bids must be clearly marked with Project Number, Address, and Contractor Name on the front of the package.

Project: 25-HRAP-14 Site Address: 2500 Main St E, Mims, FL 32754

Contractor Name:________________ All bids to be received at the following address:

Brevard County Housing and Human Services

Brevard County Government Center 2725 Judge Fran Jamieson Way, 1st Floor, Building B Suite106

Viera, FL 32940 *Note: Please ensure that if you use a third-party carrier (DHL Express, FedEx, UPS, USPS, etc.) that they are properly instructed to deliver your bid only to Housing and Human Services on the 1st floor at the above address. Delivery via the USPS is at the Agency’s risk. To be considered, a sealed bid must be accepted in Housing and Human Services Department no later than the bid closing date and time. If the bid is delivered anywhere else, it may not reach Housing and Human Services in time. No bids will be accepted after the due date and time.

2. Construction Time One hundred and eighty days from Construction Notice to Proceed Bid price shall be held firm for ninety days from the Bid Due date.

A mandatory Pre-Bid Walk Through Meeting is scheduled for Monday, 7-20- 2026 at 10 AM at 2500 Main St E, Mims, FL 32754 and Wednesday, 7-22- 2026 at 2 PM at 2500 Main St E, Mims, FL 32754.

Please note that it is the contractor’s responsibility to obtain all bid documents from myvendorlink.com. Contractor’s will not receive any bid documents at the site address. Contractor’s will be required to sign-in on-site for proof of attendance.

Information or Clarification For information concerning procedures for responding to this bid, contact Amanda Foltz at Amanda.Foltz@brevardfl.gov or (321) 633-2076. Such contact shall be for clarification purposes only. Material changes, if any, to the specifications will be transmitted by written addendum through Housing and Human Services. No interpretation of the meaning of the bid, any correction of any apparent ambiguity, inconsistency, or error therein, will be made by any agency orally. Every request for such interpretation must be in writing addressed to Housing and Human Services at 2725 Judge Fran Jamieson Way, Bldg. B, mailto:Amanda.Foltz@brevardfl.gov

Suite 106, Viera, Florida, 32940, or emailed to the attention of Amanda Foltz at Amanda.Foltz@brevardfl.gov.

All such interpretations and supplemental instructions will be in the form of written Addenda to the Bid. Only the interpretation or correction so given by the department liaison listed above in writing shall be binding.

All questions must be submitted to the Inspector no later than 3 business day prior to the bid due date and time.

Any addenda will be transmitted by written addendum through Housing and Human Services and posted to VendorLink. The County will not notify Contractors of addenda. It is the sole responsibility of the Contractor to check the website prior to submitting a proposal to verify receipt of all documents to include written addendum.

Contractors are hereby on notice to only contact the person listed as the designated person during the procurement process. Any communication must go through Housing and Human Services Department.

3. SHIP Rehabilitation/Repair/Reconstruction Program Contractor Requirements If a Contractor is not currently on the Pre-Qualified Contractor List for the SHIP Rehab/Repair/Reconstruction Program, new Contractors who wish to bid on program projects must complete and submit the application packet.

Housing and Human Services Department staff must approve the Contractor before a Contractor can submit a bid. Please contact Amanda Foltz at Amanda.Foltz@brevardfl.gov or (321) 633-2076 to obtain more information.

Contractors will be provided an answer in writing whether they are approved or not no later than 7 business days when a complete application and supporting requested documents are received.

Contractors submitting bids must be a Florida licensed building contractor. The following documents will be requested from a Contractor applying.

a. Proof of Insurance listed below and listing Brevard County Board of County Commissioners as Certificate Holder:

i. Workers’ Compensation Insurance: The insurance required by this section shall comply with the Florida Worker’s Compensation Law and include employers’ liability insurance with limits of not less than those required by the State of Florida or local jurisdiction, whichever is higher.

ii. Comprehensive General Liability Insurance: with a $1,000,000 combined single limit for each occurrence to include the following coverage: Operations, Products and Completed Operations, Personal Injury, Contractual Liability covering this contract, “X-C-U” hazards, and Errors & Omissions. The Comprehensive General

Liability Insurance shall include contractual liability insurance applicable to the CONTRACTOR’S obligations under the Owner- Contractor Agreement.

iii. Liability Insurance Policies: shall name Brevard County Housing and Human Services as an additional insured, only in respect to liability arising out of operations on behalf of the Brevard County Board of County Commissioners.

iv. Auto Liability Insurance: which includes coverage for all owned, non-owned and rented vehicles with a $1,000,000.00, combined single limit for each occurrence.

b. Submit a W-9 (March 2024) Form for their company.

c. Business Tax Receipt (most recent) if not on file.

d. Contractor License

e. Contractor Handbook Acknowledgement Form

f. Contractor Application

4. Required Bid Forms

Contractors shall submit the following forms in the sealed bids. Contractors are to write legible and submit all forms in completeness.

a. Scope of Work/Specifications

b. Signed Addendums (If Applicable)

c. Terms and Conditions Acknowledgement Form

d. Floor plan of proposed house that meets specifications.

TERMS AND CONDITIONS

1. Plans and Examination of Contract Documents The Contractor is required to examine carefully the site of the Work and the Scope of Work, and all other Contract Documents for the Work contemplated. It will be the sole responsibility of the Contractor to review and fully be informed as to the requirements of the plans and other Contract Documents, thus relieving the County of any costs incurred by the Contractor as a result of a misunderstanding or miscalculation of the Work.

2. Interpretation of Quantities All Quantities stated in the attached specifications are for the contractor's convenience and must be verified by the contractor at a site inspection prior to bid submission. All quantities stated in the write-up and the dimensions shown on drawings are for estimating purposes only. Actual amounts, measurements, dimensions, quantities, etc. are the responsibility of the contractor.

Discrepancies in Quantities found by the contractor must be communicated to the Project Inspector prior to the submission of a bid. Claims for additional funds due to discrepancies in Quantities shall not be honored if submitted after the bid submission.

3. Disqualification of Bidders

Any one of the following causes may be considered as sufficient for the disqualification of a Bidder and the rejection of the bid are not only limited to the below causes. Additional causes are listed in the Housing and Human Services Department Policy HS-28. The is only a sample of causes of disqualifications and shall not be deemed all-inclusive.

a. Submission of more than one Bid for the same work/project by an individual, firm, partnership or corporation under the same or different name/entity.

b. Evidence of collusion among contractors or contractors and homeowner(s)

c. Submission of an unbalanced Bid in which the prices bid of some items are out of proportion to the prices bid for other items.

d. Lack of competency or understanding of the scope of work

e. Bidder does not qualify as a qualified contractor set forth in the bid documents.

f. Uncompleted past work which may hinder or prevent from prompt completion of work if awarded any new contracts.

4. Rejection of Irregular Bids

Bids will be considered irregular and may be rejected if they show omissions, alterations of forms, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any kind.

The County reserves the right to waive any informalities or irregularities of bids.

The County and property owner(s) reserves the right to reject any and all bids, to waive informalities and to re-advertise.

5. Award of Contract

The Bid award shall follow terms and conditions outlined in Policy HS-28 and Contractor Handbook Revised 2024. The County reserves the right to limit the number of awards per contractor based upon their capacity, past performance, or program experience. The bid opening will result in an apparent low bidder only and is not construed as an award. The bid opening will result in an apparent low bidder only and is not construed as an award. Every year a Pre-Qualified list will be advertisement to allow any interested Contractors to apply to be placed on the list. Every Contractor on the Pre-Qualified list will be evaluated yearly by Housing and Human Services staff in order to be eligible to remain on the Pre-Qualified list.

6. Drug Free Workplace The Contractor agrees to administer, in good faith, a policy designed to assure the workplace is free from the illegal use, possession, or distribution of drugs or alcohol hold by its beneficiaries. In the case of tie bids, preference must be given to vendors submitting a certification with their bid proposal certifying they have a drug-free workplace in accordance with Section 287.087, Fla. Stat.

7. The Contractor will be required to sign a contract between Homeowner and Contractor. The Contractor may review a draft contract upon request.

The Contractor shall have five business days after issuance of the Conditional Notice to Proceed or Submitted Request via email to provide all required documentation insurance coverage and all applicable required licenses.

Indemnification The successful Contractor agrees to indemnify and hold harmless the County and their employees from all claims, losses and expenses, including attorneys’ fees, arising out of or resulting from the performance, failure in the performance of, or defect in, the products or services to be contracted, provided such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease, death, or personal injury, or to property damage, including loss of use resulting therefrom, and (2) is caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor or any of their employees, or arises from a job‐related injury. The successful Contractor acknowledges adequate consideration for this indemnification provision.

8. Liquidated Damages to the Homeowner Should the Contractor fail to substantially complete the Work on or before the date stipulated in the Construction Notice to Proceed (or such later date as may result from an extension of time granted by the Homeowner and the Department), Contractor shall pay, as liquidated damages, additional lodging and storage costs as invoiced, plus the sum of Fifty Dollars for each consecutive calendar day the terms of the agreement remain unfulfilled beyond the date allowed by the agreement, which sum is agreed upon as reasonable and proper measure of damages which the homeowner and the County will sustain per day by failure of the Contractor to complete within time as stipulated; it being recognized by the Homeowner, the County, and the Contractor that the injury to the Homeowner and the County which could result from a failure of the contractor to complete on schedule is uncertain and cannot be computed exactly. In no way shall cost for liquidated damages be construed as a penalty on the Contractor.

For each consecutive calendar day, the work remains incomplete after the date established for completion, the Homeowner and the County will retain from the compensation otherwise to be paid to the Contractor the sum of Fifty Dollars.

This amount is the minimum measure of damages the Homeowner and the County will sustain as a failure of the Contractor to complete the remedial work, correct deficient work, clean up the project, and other miscellaneous tasks as required to complete all work specified. This amount is in addition to the liquidated damages prescribed above and represents compensation for additional costs the Owner and the County could incur or suffer caused by on-going construction while occupying the project. Such costs could include, but are not limited to, temporary facilities or structures, reduced employee efficiency, additional operating costs, employee overtime, insurance, etc.

The amount of liquidated damages set forth above shall be assessed cumulatively.

9. Conflict of Interest The award hereunder is subject to provisions of State of Florida Statutes and Brevard County Ordinances. All Contractors must disclose with their bid. the name of any officer, director, or agent who is also an employee of Brevard County. Further, all Contractors must disclose the name of any County employee who owns, directly or indirectly, any interest in the Contractor’s firm or any of its branches. Conflict of Interest may also be with any interest between Homeowner and Contractor/Subcontractor and any immediate family members.

10. Prohibition of Kickbacks The Contractor nor any of its officers, partners, agents, representatives, employees, or parties in interest has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm, or person to submit a collusive or sham bid in connection with the Contractor for which the attached bid has been submitted or to refrain from bidding in connection with such agreement, or has in any manner, directly or indirectly, sought by agreement or collusion or communication with any other bidder, firm, or person to fix any overhead, profit, or cost element of the bid price or the bid price of any other bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement, any advantage against the County or any person interested in the proposed agreement; and the price or prices quoted are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the bidder or any of its agents, representatives, owners, employees, or parties in interest, including this affiant.

11. Public Entity Crime All Contractors are hereby placed on notice that a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with a public entity, and may not transact business with any public entity in excess of the threshold amount provided in 287.017 Fla. Stat. for 4 CATEGORY TWO (currently $35,000) for a period of thirty‐six (36) months from the date of being placed on the convicted vendor list.

12. Discriminatory Vendor List An entity or affiliate placed on the Discriminatory Vendor List shall not submit a Bid for a contract to provide goods or services to a public entity, shall not submit a Bid on a contract with a public entity for the construction or repair of a public building or perform any public work, shall not submit Bids for leases of real property to a public entity, shall not award or perform work as a contractor, supplier, subcontractor, or consultant under any contract with any public entity, and shall not transact business with any public entity per 287.134(3)(d), Fla. Stat.

13. Scrutinized Companies Awarded Contractor shall certify that it and its subcontractors are not on the Scrutinized Companies that Boycott Israel List. Pursuant to Section 287.135, Fla.

S. If the Agreement is for more than $1,000,000 the Contractor further certifies that it and its subcontractors are also not on the Scrutinized Companies with Activities in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or engaged with business operations in Cuba or Syria as identified in Section 287.135, Fla..Stat.

For Contracts of any amount, if the County determines the Contractor submitted a false certification under Section 287.135(5) Fla. Stat., or if the Contractor has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County shall either terminate the Contract after it has given the Contractor notice and an opportunity to demonstrate the County’s determination of false certification was in error pursuant to Section 287.135(5)(a) of the Fla. Stat., or on a case‐by‐case basis the County may choose to maintain the Contract if the conditions of Section 287.135(4) of the Florida Statutes are met. For Contracts $1,000,000 and greater, if the County determines the Contractor submitted a false certification under Section 287.135(5) Fla. Stat., or if the Contractor has been placed on the Scrutinized Companies with Activities in the Sudan List, or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the County shall either terminate the Contract after it has given the Contractor notice and an opportunity to demonstrate the County’s determination of false certification was in error pursuant to Section 287.135(5)(a) Fla Stat., or on a case‐by‐ case basis the County may choose to maintain the Contract if the conditions of Section 287.135(4) Fla. Stat. are met.

The Contractor agrees to observe the above requirements for applicable subcontracts entered into for the performance of work under this Agreement.

As provided in Subsection 287.135(8), Fla. Stat., if federal law ceases to authorize these contracting prohibitions, this section shall become inoperative and unenforceable.

14. Licenses, Certifications, and Permits The successful Contractor will be required to secure, at its expense and show proof of the proper business tax receipt and/or any other license/certification required of the applicable service/work being performed.

The Brevard County Contractor Licensing Regulation & Enforcement (LR&E) office is responsible for the county licensing of trades: General Building, drywall, plumbing, electric, HVAC, roofing, etc. If you have questions concerning the licensing requirements for a Brevard County contractor’s license, please Contact the Brevard County LR&E office at (321) 633‐2058, option 0, for any questions.

Contractor agrees to secure and pay for all necessary permits and licenses required for Contractor's performance and to adhere to applicable local codes and requirements whether or not covered by the specifications and drawings for the work, including any Contractor registration requirements.

15. Warranties The Contractor warrants to the owner that all materials and equipment incorporated in the Work will be new and of medium quality or better, unless otherwise specified, and that all Work will be of good quality, free from faults and defects and in conformance with the Contract Documents. All Work not so conforming to these standards may be considered defective and appropriate deductions from the Contract price shall be made accordingly. Please see the Contractors Handbook Revised 2024 for additional Warranty Information.

16. Special Accommodations In accordance with the Americans with Disabilities Act (ADA) and Section 286.26, Fla. Stat., persons with disabilities needing special accommodations to participate should contact the ADA Coordinator at (321) 637‐5347 or by email at Brian.Breslin@BrevardFL.gov, and must be made no later than 48 hours prior the public meeting/hearing in order to provide the requested service.

17. Prompt Payment mailto:Brian.Breslin@BrevardFL.gov

For payment promptness, Brevard County shall remit payment in accordance with the Florida Prompt Payment Act, Section 218.70, Fla. Stat., et seq. Brevard County does not expect to be billed in excess of the ordered quantity and will not pay for any quantity above the ordered quantity. Any order placed as a result of this bid will be subject to Billing Instructions and Conditions on the back of the Brevard County Purchase Order form. Contractors may offer cash discounts for prompt payment, but they will not be considered in determination of award. If a Contractor offers a discount, it is understood that the discount time will be from the date of satisfactory delivery, at the place of acceptance, and receipt of correct invoice, at the office specified, whichever occurs last. Requests for final payment for any work or services for which a permit is required shall include a copy of all required permits and copies of all required inspection reports. Failure to provide proof of acquisition of all required permits and successful completion of all required inspections shall represent an incomplete invoice and will delay payment.

18. Unauthorized Alien Workers Brevard County will not accept bids from Contractors who knowingly employ unauthorized alien workers, constituting a violation of the employment provisions contained in 8 U.S. Code § 1324a(e) (Section 274A(e) of the Immigration and Nationality Act “INA”). The County shall consider a Contractor’s intentional employment of unauthorized aliens as grounds for immediate termination of any awarded proposal. The CONTRACTOR shall utilize the U.S. Department of Homeland Security’s E‐Verify system to verify the employment eligibility of all new employees hired by the CONSULTANT during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland Security’s E‐Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the Contract term. If the County is unable to electronically verify the lowest responsive responsible Contractor participates in the E‐ Verify Program; the lowest responsive responsible CONTRACTOR SHALL be required to submit a copy of the fully executed E‐Verify Memorandum of Understanding before the County will enter into contract or issue notice to proceed with Contractor.

19. Florida Public Records Law Both parties understand that the County is subject to the Florida Public Records Law, Chapter 119, Fla. Stat. and all other applicable Florida Statutes. If the materials provided by the Contractor do not fall under a specific exemption, under Florida or federal law, materials provided by the Contractor to the County would have to be provided to anyone making a public records request. It will be the Contractor’s duty to identify the information, which it deems is exempt under Florida/federal law, and identify the statute by number, which exempts that information.

Should any person or entity make a public request of the County—which requires or would require the County to allow inspection or provide copies of records which the Contractor maintains are exempt from Public Records Law or are confidential—it shall be the Contractors obligation to provide the County within 24 hours (not including weekends and legal holidays), of notification by the County to the Contractor of the request, of the specific exemption or confidentiality provision so the County will able to comply with the requirements of Chapter 119, Fla. Stat.

Should the County face any kind of legal action to require or enforce inspection or production of any records provided by the Contractor to the County which the Contractor maintains are exempt or confidential from such inspection/production as a public record, then the Contractor shall hire and compensate attorney(s) who shall represent the interest of the County as well as the Contractor in defending such action. The Contractor shall also pay any costs to defend such action and shall pay any costs and attorney fees, which may be awarded pursuant to 119.12, Fla. Stat.

All material submitted becomes the property of the County and may be returned only at the County's option. The County has the right to use any or all ideas presented in any reply to this Bid Advertisement. Selection or rejection of any bid does not affect this right.

20. Contractor Complaints and Disputes and Process during Bidding Brevard County encourages prompt and fair handling of all complaints and disputes with the business community. In order to resolve disputed matters in an equitable manner, any Contractor who is allegedly aggrieved in connection with the solicitation or pending award of a contract must file a formal written protest with the Director of Housing and Human Services within five business days of the posted award recommendation. Please contact Juanita Jackson, Director of Housing and Human Services for more information on the protest process or any grievances.

21. Section 286.101 of Fla. Stat. requires all prospective contractors and grant recipients seeking to contract with the County, or receive a grant from the County, where said contract or grant has a value of $100,000 or more must disclose to the County (1) any current or prior interest of, (2) any contract with, or

(3) any grant or gift received from a foreign country of concern (defined as the People’s Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People’s Republic of Korea, the Republic of Cuba, the Venezuelan regime of Nicolas Maduro, and the Syrian Arab Republic, or an agency or other entity under the significant control of such foreign country of concern) if such interest, contract, or grant or gift has a value of $50,000 or more and such interest existed at any time or such contract or grant or gift was received or in force at any time during the previous five years. The disclosure is specified below. Within one year before applying for any grant or proposing any Contract, such entity must provide a copy of such disclosure to the Department of Financial Services. Disclosure is not required in certain circumstances, outlined on the enclosed Foreign Influence Disclosure Form. A Contract is any agreement for the direct benefit or use of any party to such agreement, including an agreement for the sale of commodities or services. A Gift is any transfer of money or property from one entity to another without compensation. A Grant is a transfer of money for a specified purpose, including a conditional gift. An interest in an entity means any direct or indirect investment in or loan to the entity valued at 5 percent or more of the entity’s net worth or any form of direct or indirect control exerting similar or greater influence on the governance of the entity.

22. The total cost for this project will be financed at 100% with State fund through the State Housing Initiative Partnership program. Minority business are encouraged to bid.

23. Contractor Handbook and HS-28 Policy Each Contractor is responsible for reviewing and abiding by the Contractor Handbook and HS-28 Policy. Documents can be requested from the designated Housing and Human Services contact person listed in the bid documents.

Additional program requirements and processes are listed in the Handbook and Policy.

TERMS AND CONDITIONS ACKNOWLEDGE FORM

I hereby acknowledge that I have read, understand, and agree to all terms, conditions, insurance, scope of work, specifications and pricing for 25-HRAP-14, 2500 Main St E, Mims, FL 32754.

Contractor Name________________________________________________________

Address_______________________________________________________________

Authorized Signature_____________________________________________________

Printed Name: ______________________________________Date: _______________

Telephone Number: ________________________Email: ________________________

SPECS BY LOCATION/TRADE 6/19/2026

Bidding Open Date:

Bidding Close Date:

Project Manager:

Initial:

Case Number:

Phone:

Pre-Bid Site Visit:

2500 Main StreetAddress: Unit 01Unit:

General RequirementsLocation: 0Approx. Wall SF: 0Ceiling/Floor SF: 1 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

14 1.00 DUGENERAL REQUIREMENTS-RECONSTRUCTION ________ ________

1. PLANS, PERMITS AND FEES- Prepare scaled working drawings in compliance with applicable building codes. Plans to include floor plans, elevations, wall sections, etc. of adequate detail to secure a building permit and to guide the work from start to completion. Copies of plans to be furnished to the owner and Project Inspector prior to start of work. Contractor to apply for permits within 5 days of receipt of Notice of

Commencement. Contractor to provide proof of permit application no later than 45 Days of receipt of Notice of

Commencement.

2. ENGINEERING FEE- Contractor shall provide any engineering, drawings, surveys, test fees, seal requirements, etc. to procure a permit and certificate of completion/occupancy.

3. CODES AND ORDINANCES-In the execution of the itemized scope of work, the Contractor shall facilitate inspection and comply with all governing codes and ordinances of the local jurisdiction pertaining to building construction, zoning, environmental protection, energy efficiency and worker safety.

Applicable laws, codes, and regulations of Federal, State

County and applicable City shall be complied with; in case of conflict, the most stringent requirement shall apply.

4. TIME OF COMMENCEMENT-A conditional notice to proceed (NTP) will be issued to the contractor, after the

Owner-Contractor agreement has been executed, for plans preparation, permit application and issuance, and for ordering of materials. A construction NTP, indicating start and completion dates, will be issued, with construction starting no later than 15 days after contractor's receipt of permits and purchase order.

5. BUILDER'S RISK INSURANCE-Contractor shall provide

Builder's Risk insurance coverage for renovation work providing coverage on an "all risks" basis. Contractor shall provide owner and HHS with a certificate of Builder's Risk Insurance coverage equal to the structure's replacement value prior to commencing work.

Contractor may elect to omit this insurance; however, the

Contractor assumes responsibility for any uninsured losses to the property and agrees to make any necessary repairs/replacement until acceptance by the owner(s) and the

County.

6. PUNCH LIST AND WARRANTY ITEMS-All punch list items must be completed within one week of substantial inspection.

2500 Main StreetAddress: Unit 01Unit:

General RequirementsLocation: 0Approx. Wall SF: 0Ceiling/Floor SF: 1 -

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

All warranty items must be resolved within one week of notification, with the exception of emergency issues, which must be responded to immediately.

7. MANUFACTURER'S SPECS PREVAIL-All materials shall be installed in full accordance with the manufacturer's specifications for working conditions, surface preparation, methods, protection and testing.

8. HOUSEHOLD FURNISHINGS-Homeowners are responsible for removing and protecting all personal items into storage.

9. LINE ITEM BREAKDOWN - For each specification, all bids must include a line item cost. Do not combine costs for multiple specifications in the same category, i.e., electrical, plumbing, cabinetry, etc.

10. CONTRACTOR PRE-BID SITE VISIT -The contractor must inspect the project site. Submission of a bid is presumptive evidence that the bidder has thoroughly examined the site and structure and is conversant with the requirements of the local jurisdiction.

11. CONTRACTOR'S QUESTIONS, ADDENDA AND

INTERPRETATIONS

a. Contractors shall promptly notify the HHS Inspector, prior to submission of their bid of any ambiguity, inconsistency or error which they may discover upon examination of the work write-up or of the site and local conditions.

No interpretation of the meaning of the drawings, specifications or other contract documents will be made to any Contractor orally, nor may the Contractor rely on any such pre-bid statements in completing the bid. Every request for such interpretation must be in writing, addressed to the HHS

Inspector, no later than 3 business days before the bid submission due date.

b. Any and all such interpretations and any supplemental instructions will be in the form of written addenda which, if issued, shall be posted to VENDOR LINK. All addenda so issued shall become part of the write-up.

12. AWARDS- AS THE BEST INTEREST OF THE ELIGIBLE

PROPERTY OWNER MAY REQUIRE, THE RIGHT IS

RESERVED TO MAKE AWARD(S) BY INDIVIDUAL ITEMS,

GROUP OF ITEMS, ALL OR NONE, OR A COMBINATION

THEREOF; TO REJECT ANY AND ALL BIDS OR WAIVE ANY

MINOR IRREGULARITY OR TECHNICALITY IN BIDS

RECEIVED. BIDDERS ARE CAUTIONED TO MAKE NO

ASSUMPTIONS UNLESS THEIR BID HAS BEEN EVALUATED

AS BEING RESPONSIVE AND QUALIFIED. ALL AWARDS

MADE AS A RESULT OF THIS BID SHALL CONFORM TO

APPLICABLE ORDINANCES OF THE COUNTY OF

BREVARD. THE PROGRAM AND ELIGIBLE PROPERTY

OWNER RESERVES THE RIGHT TO CANCEL AN

AWARDED BID UPON DUE CAUSE, I.E. VENDOR

MISREPRESENTATION, VENDOR NEGLIGENCE,

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

NONPERFORMANCE, ETC. VIA WRITTEN NOTICE.

PER HOUSING & HUMAN SERVICES DEPARTMENTAL

POLICY #HS-008. IF THE ESTIMATES ARE TOO HIGH, THE

PROGRAM MAY WORK WITH THE ELIGIBLE PROPERTY

OWNER AND CONTRACTOR TO SCALE DOWN THE

SCOPE OF WORK, SECURE ADDITIONAL PRIVATE

FUNDING, OR THE PROGRAM MAY ASK THE ELIGIBLE

PROPERTY OWNER TO OBTAIN A LOWER BID. THE

PROGRAM MUST RECEIVE ALL REVISED BIDS WITHIN 15

DAYS OF REQUEST.

13. JOB SITE SIGN - Contractor may install an agency provided sign, a company sign and/or permit board on the project site.

14. NEW MATERIALS REQUIRED - All materials used in connection with this work write-up are to be new, of first quality and without defects.

15. 1 YEAR GENERAL WARRANTY -Contractor shall remedy any defect due to faulty material or workmanship and pay for all damage to other work resulting therefrom, which appear within one year from final payment. Further, contractor shall furnish owner with all manufacturers' and suppliers' written warranties covering items furnished under this contract prior to release of the final payment.

16. FINAL PAYMENT - Final (retainage) payments will not be approved until the following documents have been submitted to

H&HS Inspector: Final lien waiver, project warranty, project closeout (signed by homeowners), and copy of permits signed off by building inspector.

Contract closeout to mean Substantial Completion (100% of the scope of work) is completed.

17. UNFORESEEN/HIDDEN CONDITIONS - Should the

Contractor encounter latent, subsurface conditions at the site materially differing from those indicated in the specifications or differing materially from ordinarily encountered conditions generally recognized as inherent in work of the character provided for in this contract, the Contractor shall immediately give written notice to the Project Inspector of such conditions before they are disturbed. The Project Inspector shall there upon promptly investigate the conditions and if the Project

Inspector finds that the conditions materially differ from those shown in the Contract Documents, the Contractor and Project

Inspector shall prepare and process a Change Order. Any increase or decrease of cost resulting from such changes shall be adjusted in the manner provided herein for adjustments as to extra and/or additional work and changes.

In this provision, a materially differing condition is one where the

Project Inspector determines that the change in conditions are so extraordinary that the Contractor would not reasonably encounter the changed condition in the normal execution of the work and this condition could not be reasonably determined

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements before bid by the Contractor through the required reasonable testing.

18. CHANGE ORDERS - Change orders shall be limited to health, safety, and code violations that were unforeseen or unknown. Cosmetic items are not an allowable change order.

The Contractor's proposal substantiating a Change Order shall be itemized and segregated by labor and materials for the various components of the change in work (no aggregate labor or material totals will be acceptable), and shall be accompanied by similarly detailed and signed proposals of any subcontractors, suppliers and/or persons who will furnish materials or equipment for incorporation in the project. The proposal shall also include the Contractor's estimate of the time required to perform the change. DO NOT PROCEED WITH

CHANGE ORDERS UNTIL YOU RECEIVE WRITTEN

APPROVAL FROM HOUSING AND HUMAN SERVICES.

19. PAYMENT REQUESTS/PROGRESS DRAWS - Contractors may request up to 5 progress draws throughout the project with the final draw being the Retainage Payment. Progress draws are to be reviewed by the homeowner and the Project Inspector.

20. SUBSTANTIAL INSPECTION - All work write-up items must be completed, electrical service hooked up, and the final inspection signed off by the Building Inspector before requesting a substantial inspection by the homeowner(s) and Project

Inspector. Contractor shall provide all product manuals and warranties; instruct owner(s) on using the HVAC system, location of security light switches and any other pertinent information as may be necessary.

Coordinate the time with the owner(s) and HHS Inspector to schedule the substantial inspection. Provide at least 48 hours notice.

21. HOUSING QUALITY STANDARDS - Materials and equipment are to be installed in strict accord with manufacturer written specifications and in conformance with standards of the trade. All work shall be done in a "workmanlike manner". No work will be accepted that does not conform to these standards.

The Contractor shall be held responsible for the execution of this work in accordance with the true intent of the drawings, work write-up and specifications, which is to complete a good job and furnish all labor and materials required, whether or not each and every item is specifically mentioned. All materials furnished shall be new and without any indication of damage or breakage. If normally packaged, materials shall be brought to the job site in original packaging. Materials not specified, but required, shall be the best adapted for the purpose. The most recent version of the HHS Housing Quality Standards are an integral part of the scope of work.

22. QUANTITY ESTIMATES - All Quantities stated in the attached specifications are for the contractor's convenience and must be verified by the contractor at a site inspection prior to bid submission. All quantities stated in the write-up and the dimensions shown on drawings are for estimating purposes

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements only. Actual amounts, measurements, dimensions, quantities, etc. are the responsibility of the contractor. Discrepancies in

Quantities found by the contractor must be communicated to the Project Inspector prior to the submission of a bid. Claims for additional funds due to discrepancies in Quantities shall not be honored if submitted after the bid submission.

23. PRODUCT/MATERIAL SUBSTITUTIONS - Any requests for substitutions of specified proprietary items must accompany the initial proposal and shall include: the manufacturer's specifications; full installation instructions and warranties. The agency and owner will notify the contractor of decision at contract award.

24. HOMEOWNER'S FINISH SELECTIONS - The homeowner(s) shall select finish, colors, styles and types of materials from local standard selections. Approved signed selections must be submitted to the Project Inspector prior to commencement of work.

25. CLOSE-IN INSPECTIONS REQUIRED - Call the Project

Inspector at least 24 hours in advance for inspection of all work that will be concealed from view before it is closed in(See Note

Below). This type of inspection frequently includes, but is not limited to footings, roof sheathing & flashing prior to installation of peel and stick underlayment & shingles, and repaired framing & decking prior to installation of underlayment & floor coverings, prior to insulation and prior to drywall, duct repair before insulation installation.

Note: Contractor to supply pictures of closed in work if not inspected by project inspector.

26. UTILITIES DURING CONSTRUCTION - Provide temporary electric service, water and sanitary facilities.

27. ENTRY KEY- An entry key may need to be provided, in a lock box on the new home.

28. DEBRIS DISPOSAL- Remove from site all construction materials, tools and debris. Sweep clean all exterior work areas. Vacuum all interior work areas, removing all visible dust, stains, labels and tags. Clean all windows . Interior cabinet surfaces, including drawers, shall be free of debris. Yards shall be raked and free of nails.

29. FINAL CLEANING- Dispose of all debris from work site into dumpster or remove from site at end of each workday.

All debris shall be removed from premises before calling for a final inspection. Remaining areas shall be left clean.

30. FLOOR PLAN- Contractor shall include a preliminary floor plan with their bid. Floor plan should include approximate measurements for building size and room sizes.

19 1.00 DUGENERAL REQUIREMENTS-DEMOLITION ________ ________

1. CODES AND ORDINANCES- In the execution of scope of work, the contractor shall comply with all relevant Codes and

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

Ordinances of the local governing jurisdiction (s), pertaining to building construction, zoning, environmental protection and efficiency. Applicable laws and regulations of Federal, State, and Brevard County shall be complied with, in case of conflict;

the most stringent requirements shall apply.

2. THE DEMOLITION WILL BE A WET DEMOLITION OF

EXISTING STRUCTURE AFTER THE NEW HOME IS

COMPLETED.

3. REMOVE ANY TREES AND STUMPS FROM PROPERTY

THAT WILL AFFECT RECONSTRUCTION OF NEW HOME.

REMOVE ANY TREES AND STUMPS THAT WILL AFFECT

NEW HOME AFTER CONSTRUCTION.

4. A NOTICE-TO-PROCEED LETTER WILL BE ISSUED TO

START WORK ONCE PURCHASE ORDER HAS BEEN

ISSUED.

5. CONTRACTOR IS TO GRADE LOT TO HAVE HOUSE SITE

PAD MEETING MINIMUM CODE REQUIREMENTS FOR

RECONSTRUCTION HOME ONCE COMPLETED.

CONTRACTOR IS TO NOT DAMAGE EXISTING SEPTIC

SYSTEM.

6. PERMITS AND FEES:

Apply for, post on job site, and pay all required fees for demolition permits. ACTUAL FEES TO BE DETERMINED BY

LOCAL JURISDICTION. PERMITS ARE REQUIRED FOR:

DEMOLITION. THE DEMOLITION MUST BE INSPECTED

AND SIGNED OFF BY LOCAL JURISDICTION.

7. ENGINEERING FEES:

Provide any engineering, drawings, surveys, test fees, seal requirements, etc. to secure a permit for demolition.

8. DEMOLISH/REMOVAL/HAUL AWAY:

Demolish structure and remove and dispose of all debris from demolition from property to legal dump. Cap off waste line to structure per Brevard County Environmental Health requirements. Clean and dispose of any trash or debris on the property.

9. RE-GRADE SITE BY MACHINE:

Re-grade site to be level without any depressions or holes that could be hazardous or hold water. Regrade site to accomodate new home requirements.

9800 1.00 ALRECONSTRUCTION HOME CSCWRH ________ ________

Brevard County Housing and Human Services Department is requesting written proposals from builders to use their house plans to build a 2-bedroom, 2-bathroom, one-car garage with garage door opener, stucco-covered concrete block home with a minimum of 1150 square feet of conditioned air.

The contractor will be responsible for obtaining ALL PERMITS, Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1 General Requirements

SURVEYS, and following ALL LOCAL JURISDICTION

BUILDING REQUIREMENTS. Listed below are the minimum general requirements that must be included in building plans:

1. All doors are to be a minimum of 36" wide throughout unit.

2. No step-ups on all concrete slabs.

3. Appliances to be electric and include ceramic cooktop range, 50-gallon heat pump water heater, and minimum 20 cubic foot refrigerator (Energy Star Rated).

4. Washer and dryer hook-ups.

5. Central air and heat pump unit to have automatic float switch.

BID TO REFLECT PROPERLY SIZED UNIT WITH A MINIMUM

15.2 SEER2, WITH A ONE (1) YEAR PARTS AND LABOR

WARRANTY AND AT LEAST A FIVE (5) YEAR WRITTEN

WARRANTY ON THE COMPRESSOR.

6. Master bathroom: install roll-in shower, shower area shall include 5' x5' clear space to allow wheelchair transfer, ADA-height toilet (17 inches), vanity with sink. Install three (3) grab bars (1 ½") in bathroom, location to be determined by homeowner. 2nd bathroom: tub, ADA-height toilet (17 inches), vanity with sink.

7. Kitchen cabinets with laminate-covered plywood countertop.

8. Install porcelain tile as flooring in all conditioned air areas.

9. Make sure a linen closet and pantry are located on plan.

10. Include ceiling fan boxes and ceiling fans in the living room and bedrooms.

All light fixtures are to be LEDs.

11. All windows are to be impact-rated windows. Exterior doors are to be hurricane-rated.

12. FOLLOW LOCAL LANDSCAPE REQUIREMENTS WITH

AT LEAST 10' SOD AROUND THE SIDES, FRONT, AND

BACK OF YARD. Driveway to be installed from garage, approximately 24 ft x 20 ft, sidewalk installed to front door from the driveway. Contractor shall install an apron, if required by code, using code compliant materials and meeting code required measurements. All Code required sidewalks to be installed.

13. Properly disconnect existing structure from septic and connect new home to existing septic. Install new deep well, including bladder tank and all necessary equipment for well to work properly and be code compliant.

14. Warranties to be submitted to inspectors at the completion of the job: 1-Year Home Warranty, 5-Year Roof Workmanship

Warranty, and 30-Year Material Shingle Warranty shall be provided by the contractor.

15. Shingles to be 30 year dimensional shingle installed over peel and stick underlayment.

16. Insulation shall be R-38 batt insulation.

Trade: 1616 Health & Safety

9999 1.00 DUSIGNATURE n/a n/a

THE UNDERSIGNED OWNER(S), CONTRACTOR AND

PROJECT INSPECTOR ACKNOWLEDGE THAT THE COST

OF THIS PROJECT IS REFLECTED BELOW IN THE

ADDRESS GRAND TOTAL.

Spec Quantity Units Unit Price Total PriceSpec #

Trade: 1616 Health & Safety

Signature of Owner Date

Signature of Owner Date

Signature of Contractor Date

Signature of Inspector Date

Location Total: ____________

Unit Total for 2500 Main Street, Unit Unit 01: ____________

____________Address Grand Total for 2500 Main Street:

_________________________________________________Bidder:

STATEMENT OF NO BID

NOTE: Since you have not submitted a bid on this project, please return this form to:

Brevard County Housing & Human Services 2725 Judge Fran Jamieson Way, B-106

Construction Team Melbourne, Florida 32940

Fax: 321-633-2170

We, the undersigned, had declined to submit a bid after being invited to the walk through at ________2500 Main St E, Mims, FL 32754.

For the following reasons:

__ Specifications too “tight”, i.e., geared toward one brand or manufacture only (explain below).

__ Insufficient time to respond by the due date.

__ Our schedule would not permit us to perform.

__ Specifications unclear (explain below).

__ Remove our company from contractor’s list.

__ Other (specify below)

We understand that if the “No Bid” form is not executed and, or returned, our name may be deleted from the contractor’s list for the Brevard County Housing & Human Services.

PLEASE PRINT

COMPANY NAME: _____________________________________________________

COMPANY ADDRESS: __________________________________________________

CONTRACTOR: _______________________________________________________

TELEPHONE NUMBER: _________________________________________________

CONTRACTOR’S SIGNATURE: ___________________________________________