Sheppard AFB Audio Booth Statement of Work v2.pdf

RFI

STATEMENT OF WORK (SOW)

Audiology Sound Booth Procurement

Project

Purchase and Installation of Audiology Sound Booths for the 82d Medical Group, 82d Operational Medical Readiness Squadron– Public Health Clinic, Sheppard Air Force Base, Texas.

Contract Type

Brand Name or Equal

Period of Performance

FY2024

Background

The Sheppard Air Force Base Public Health clinic is seeking for three audio booths for the installation’s Hearing Conservation program. This requirement is needed IAW DOD 6055.12, DODI 6055.05, DAFMAN 48-123, AFI 48-127, and OSHA Standard 1910.95. Prefabricated audio booths are used for audiometric examinations, acoustic immittance tests, and for research activities that require a highly controlled acoustic and electromagnetically shielded environment. Special attention must be given to the privacy, acoustic, and electromagnetic radiation environments in which audio booths will be located. The audio booths have walls that are constructed with sound dampening and absorbing materials. Making these booths soundproof will reduce outside noise and provide less interference for Hearing Conservation testing. This quiet testing environment is critical for providing clinicians with accurate patient hearing exam results. Hearing Conservation is a clinical specialty involving the prevention, identification, evaluation, remediation, and treatment of hearing loss, tinnitus, and other potential vestibular disorders. Public Health is required to perform audiogram for pre and post deployment procedures, flyer preventative health assessments, service terminations for Veteran Affairs assessments, and annual surveillance exams for occupational safety. Through surveillance, these exams also allow Public Health to evaluate the level of OSHA compliance that workplaces with exposure to hazardous noise meet through utilization of their hearing protection devices.

System Requirements

Contractor shall provide the following products:

Item Part Number Description Quantity

1 IAC Acoustics

IAC Acoustics Model 254 Mini Hearing Screening Booth on Casters. Includes Shelf.

2 Freight & Handling

Shipped fully equipped and assembled —passes through any normal 32” (813 mm) wide door.

Estimated delivery/ship dates 2-4 weeks from date manufacturer receives authorized fabrication drawings. Warranty 12 months from date of installation (includes equipment and labor)

Technical Requirements

Solution shall have the following requirements:

- IAC Module 254 Series Mini-Max Sound Shelter

Diagnostic Test Chamber.

o Inside Dimension: 31” wide x 36” deep x 66” high

(788 mm x 914 mm x 1676 mm) o Outside Dimension: 36” wide x 41” deep x 75.5” high

(914 mm x 1041 mm x 1905 mm) o Floor area is less than 8 sq. ft. (0.74 sq m) o Net weight: 825 lbs. (375 kg) o Shipping weight: 890 lbs. (405kg) o Standard 2’ (w) x 2’-6” window with:

Thick laminated safety glass. Providing visual contact between examiner and subject but obscure the subject's view of any distracting activities in the control room.

o Casters for ready positioning or repositioning of booth.

o Noise-Lock® magnetic-seal doors for safety o Outside mounted shelf needed to hold user’s equipment. 1’-4” wide x 2’-8” deep externally mounted shelf for audiometer.

o Two doors for patient movements performing multiple exams at once.

o Doors (2) 3’-5” wide x 5’-6” high (clear opening) supported on (2) architectural heavy duty butt hinges integrally mounted within the door leaf and panel frame lighting.

Self-aligning magnetic compression seals are mounted on the top and sides of the door leaf.

A self-adjusting drag seal is supplied for the bottom of the door.

o Panel Construction: 2 ½” thick Noishield® panels.

o Largest Panel Size: 3’-5” wide x 5’-6” long x 2 ½” thick.

o Interior Surfaces: 22ga. galvanized perforated steel.

o Exterior Surfaces: 14ga. cold rolled solid steel.

o Floor Interior Surface: 11ga. hot rolled steel.

o Finish: Textured powder coated.

o Electrical: Switch mounted on lighting fixture inside the room operates the fan

.and light (1) 10’ long drop cord provided for connection to power.

Booth is factory UL certified and labeled.

o Audiometric Jack Panel: Completely pre-wired, flush-mounted jack panel consisting of (6) switchcraft 3-wire phone type jacks.

o Ventilation: Fan or HVAC hook-up for ventilation with exhaust silencer. Ceiling panel contains an all-in-one forced ventilation system and intake and exhaust silencers.

o Color: “Khaki”.

o Floor Covering: Industrial nylon carpet, to match paint color selection with 3/8” thick underlayment and 2-1/2” H black cove base molding included.

o Site Requirements: Customer to provide a finished floor which is within +/- ¼” of level in 10 non-cumulative feet 4” minimum clearance is required between the exterior of testing booth and host facility walls /ceiling.

o Noise Reduction:

Octave Band Center Frequency, (Hz) 125 250 500 1K 2K 4K 8K Noise Reduction, dB 18 32 38 44 51 52 50 o Maintenance: Conducted by BMETS in clinic. Maintenance service is applicable to the audiometers that we have in clinic in which they are calibrated annually.

Routine maintenance of the audio booth is not regularly applicable. Any servicing needed within the first year will coordinated as described in warranty. Servicing thereafter will be accomplished by local BMETS in clinic.

Standards Requirements

- Contractor shall provide services and material to ensure that the equipment functions in conformance with the latest requirements of ANSI/ASA Standard S3.1, to the type 1 requirements of Part 1 of ANSI/ASA Standard S1.4, the order 3 extended range requirements of Part 1 of ANSI/ASA Standard S1.11., and any OSHA specifications and requirements as applicable. The equipment shall be maintained such that it meets or exceeds the performance specifications as established in the ANSI/ASA Standard.

- Meets ANSI requirements and requirements below.

American Society for Testing and Materials:

1. ASTM C423-90A - Standard Test Method for Sound Absorption and Sound Absorption Coefficients by the Reverberation Room Method.

2. ASTM E336-97 - Standard Test Method for Measurement of Airborne Sound insulation in Buildings.

3. ASTM E90-97 Laboratory Measurements of Airborne Sound Transmission of Building Partitions.

4. ASTM E 413-87 Classification for Determination of Sound Transmission Class.

5. ASTM E596-96 Standard Test Method for Laboratory Measurement of the Noise Reduction of Sound Isolating Enclosures.

6. Conforms, at a minimum, to the type 1 requirements of Part 1 of ANSI/ASA Standard S1.4, and the order 3 extended range requirements of Part 1 of ANSI/ASA Standard S1.11.

Security Requirements

The C&A requirements do not apply, and that a Security Accreditation Package is not required.

Warranty

Contractor shall provide one (1) year of ongoing support and warranty after complete installation of the equipment.

All labor, time, materials, equipment, travel, service manuals and supplies necessary to keep equipment operational during the warranty period shall be included. Phone response to warranty issues within 1 hour and on-site response within 24-hours is required.

The Sheppard Air Force Base Technical Monitor shall monitor performance through routine inspections and maintain copies of all service records. Any issues will be brought up to Contractor’s service manager.

The Contractor shall immediately, but no later than 24 consecutive hours after discovery, notify the CO and technical monitor, (in writing), of the existence or the development of any defects in, or repairs required to the scheduled equipment which the Contractor considers he/she is not responsible for under the terms of the contract. The Contractor shall furnish the CO and COR with a written estimate of the cost to make necessary repairs.

Installation

Contractor shall install the solution at the Sheppard Air Force Base Public Health clinic.

Contractor shall verify full functionality of the solution before stating that installation has been completed.

Contractor shall coordinate installation during normal business hours, all onsite visits will be performed during the normal 82d Medical Group business hours (07;30 a.m. - 4:30 p.m.)

Monday through Friday, except Federal holidays, every third Wednesday of the month, and unless otherwise specified. The Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COR prior to the initiation of overtime work.

Training

Contractor shall provide necessary training, user manuals and ensure competency on operation and maintenance for the equipment. Contractor shall provide clinical and technical support if additional assistance is needed.

Place of Performance

The selected vendor shall provide and install equipment to the Sheppard Air Force Base Public Health clinic, a part of the 82d Medical Group. The address of the Sheppard Air Force Base Public Health clinic is 527 Tuskegee Airmen Ave., Building 500, Sheppard AFB, TX 76311.

All onsite visits will be performed during the normal 82d Medical Group business hours (07;30 a.m. - 4:30 p.m.) Monday through Friday, except Federal holidays, every third Wednesday of the month, and unless otherwise specified. The Contractor may work outside normal business hours by arrangement with the COR if such services are provided without additional charge to the Government. Any overtime charges must be approved by the COR prior to the initiation of overtime work.

Delivery

The selected vendor shall deliver the equipment to the Sheppard Air Force Base Public Health clinic is 527 Tuskegee Airmen Ave., Building 500, Sheppard AFB, TX 76311

Identification, Parking, Smoking, Cellular Phone Use and VA Regulations

The Contractor shall check in with facility management and wear visible identification at all times while on the premises onsite. The Sheppard Air Force Base Public Health clinic will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Smoking is prohibited inside any buildings at the onsite. On base, smoking is prohibited outside of the designated and marked smoking areas. Cellular phones and two-way radios are not to be used within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search.

Violations of the Instillation’s regulations may result in a citation answerable in the United States (Federal) District Court, not a local district state, or municipal court.

Other Pertinent Information or Special Considerations

The Contractor must follow all HIPA rules, regulations, and restrictions regarding disclosure of any personal identifying information observed during the service of the equipment.

There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts.

NOTE: Any additional charges claimed must be approved by the COR before service is completed.

Contractors must abide by VA policy, including policies under special circumstances such as the COVID 19 pandemic to include mandatory masking, social distancing, and screening upon entry.

References

1. DoDI 6055.12, Hearing Conservation Program, August 14, 2019, Change 1, November 22, 2023.

Link:https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605512p.pdf

2. DAFMAN48-123_DAFGM2024-01 20, Medical Examinations and Standards, 8 December 2020, Change February 2024.

Link: https://static.e-publishing.af.mil/production/1/af_sg/publication/dafman48- 123/dafman48-123.pdf

3. DOD Manual 6055.05, Occupational Medical Examinations: Medical Surveillance and Medical Qualification, 27 Jul 2022, Change 5 April 2024

Link:https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/605505m.PDF ?ver=ag9MtySOX5CzK9HYHfkh3g%3D%3D

4. Occupational Safety and Health Standards, 1910 Subpart G, Occupational Health, and Environmental Control, 1910.95.

Link: https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.95

5. AFI 48-127, Aerospace Medicine, Occupational Noise and Hearing Conservation Program, 26

February 2016, Change 20 August 2024 Link: https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-127/afi48- 127.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/605512p.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/dafman48-123/dafman48-123.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/dafman48-123/dafman48-123.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/605505m.PDF?ver=ag9MtySOX5CzK9HYHfkh3g%3D%3D https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodm/605505m.PDF?ver=ag9MtySOX5CzK9HYHfkh3g%3D%3D https://www.osha.gov/laws-regs/regulations/standardnumber/1910/1910.95 https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-127/afi48-127.pdf https://static.e-publishing.af.mil/production/1/af_sg/publication/afi48-127/afi48-127.pdf