Solicitation # 127080

Provide Shelving and Installation Reynolds Community College

Provide Shelving and Installation Reynolds Community College

Reynolds Community College - Richmond

Small Purchase Set Aside

Questions will be received Until: August 28, 2026, at 2:00 PM local time.

Bids will be Received Until: September 3, 2026, at 2:00 PM local time. All bids must be received electronically through eVA by the date and time stated immediately above. Emailed and/or faxed bids will not be considered

CONTACTING ANY OTHER REPRESENTATIVE OF THE VCCS OR THE COLLEGE MAY

RESULT IN THE BID BEING DEEMED NON-RESPONSIVE

Any inquiries regarding this solicitation should be directed only to: Shannon Jimenez, Shelving Installation Reynolds Community College, Email: sjimenez@ssc.vccs.edu Phone: 540-591-4000

Note: This public body does not discriminate against faith-based organizations in accordance with the Code of Virginia, § 2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex, national origin, age, disability, sexual orientation, gender identity, political affiliation, veteran status, status as a military family, or any other basis prohibited by state law relating to discrimination in employment. Faith-based organizations may request that the issuing agency not include subparagraph 1.f in General Terms and Condition C. Such a request shall be in writing and explain why an exception should be made in that Unsealed Bid.

SET-ASIDES IN ACCORDANCE WITH THE SMALL BUSINESS ENHANCEMENT AWARD

PRIORITY: This solicitation is set-aside for award priority to DSBSD-certified micro businesses or small businesses when designated as “Micro Business Set-Aside Award Priority” or “Small Business Set-Aside Award Priority” accordingly in the solicitation. DSBSD-certified micro businesses or small businesses also includes DSBSD-certified women-owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses or small businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids.

Intentionally Blank

Provide Shelving Installation Reynolds Community College

Contents

I. PURPOSE: 2

II. GENERAL DEFINITIONS: 2

III. SCOPE OF WORK: 3

IV. SPECIFICATIONS REQUIREMENTS: 4

V. METHOD OF PAYMENT: 5

VI. Attachment A – Certificate of Insurance Sample 6

VII. Attachment B –Picture of Shelving Unit Error! Bookmark not defined.

Please refer to Terms and Conditions attached to this Solicitation.

I. PURPOSE:

The Virginia Community College Shared Services Center (herein referred to as “SSC”) is

Soliciting bids from qualified firms to Provide and Install Shelving at

Reynolds Community College 1701 E Parham RD Henrico VA 23228

QUESTIONS REGARDING UNSEALED BIDS:

Any questions regarding this Unsealed Bid shall be addressed to Shannon Jimenez at sjimenez@ssc.vccs.edu.

II. GENERAL DEFINITIONS:

For the purpose of clarification, each firm receiving this Unsealed Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the goods is referred to as a “Contractor.” Virginia Community College Shared Services Center is referred to as “Department,” “VCCS or as “SSC,” and “Representative” refers to the SSC Contract Administrator who will be administering the contract. This Unsealed Bid states the instructions for submitting bids, the procedure, and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between SSC and the Contractor.

All Bids must be received ELECTRONICALLY THROUGH eVA at the date and time stated above.

EMAILED AND OR FAXED BIDS WILL NOT BE CONSIDERED.

III. SCOPE OF WORK:

a. Unit Bid Pricing: Bid shall be in the form of a firm unit price during the contract period.

Unit Price per lot shall include transport and delivery to site for each lot item bid.

Bidders shall provide a fully completed detailed quote with their bid response. Failure to submit a detailed quote along with their bid may render the vendor as non-responsive.

b. Equivalency: The Commonwealth reserves all rights to determine the equivalency of any substituted product. All bidders proposing an equivalent item shall supply sales sheets or other manufacturers supplied documents to allow the Commonwealth to determine equivalency.

c. Mandatory Site Visit Requirements: Vendors must visit the site to view the current conditions by contacting the Institution’s Representative, Travis Burgoyne 804-988-1386 Vendors performing site visits shall NOT ask questions or seek clarification from the Institution’s Representative but shall direct questions to the contract officer. All Bidders submitting bids shall be responsible for verifying existing site conditions and measurements at the work sites. Vendors that ask questions or seek additional information regarding this bid from any personnel at the Institution named above shall have its bid be deemed non-responsive.

d. Service Location: The address for the delivery and Installation location is:

Reynolds Community College 1701 E Parham RD Henrico VA 23228

e. Off-Loading: The Contractor shall be responsible for off-loading material in neat stockpiles unless otherwise directed. College may provide the following: loading dock.

f. Service Hours: For planning purposes, the normal hours for acceptance of deliveries are (Monday through Friday between the hours of 6:300AM and 2:00PM), except on days designated as Federal or State holidays or mandated closing.

g. Service Notification: The Contractor shall coordinate actual delivery notification of at least forty-eight (48) hours prior to intended delivery. Contact information will be provided at time of award

h. Delivery and Installation Need by Date: October 2, 2026.

a. Warranty: Contractor shall guarantee services are completed to college’s satisfaction. College will notify the vendor within 24 hours of any issues. Contractor has 24 hours to respond with a resolution at no additional expense.

IV. SPECIFICATIONS REQUIREMENTS:

Reynolds Community College seeks a qualified firm to Provide and Install Shelving at the Buildings and Grounds Building. See Detailed Scope of work.

• Contractor is responsible for any damage incurred during the service. Damage must be addressed within 24hrs.

• Contractor shall furnish all labor, supervision, equipment, tools parts and materials necessary to perform the following services.

• Contactors is responsible for ensuring accurate measurement.

• Contractor shall legally dispose of all demo materials. College will provide space for contractor’s dumpsters.

• Contract will be responsible for moving all items on shelving. College will provide storage of items should need arise. College will assist in moving any items that require a forklift.

• Contractor is responsible for placing moved items back onto shelves.

• Weight Load of shelving unit is 2000LBS per section

Specifications Provide and Install 64 Plywood shelves for metal shelving unit upper section

• ¾ inch plywood shelf to fit metal frame of upper sections

• Plywood shelves must be movable and fit tightly into step beam of metal shelving unit

Provide and Build Platform Beneath Metal Framed Shelves

• 2’ x4’ Framing for approximately 16 pallet metal shelving units

• Pressure Treated Lumber

Provide and Install 32 Plywood shelves for metal shelving unit lower section

• ¾ inch plywood shelf to fit metal frame of lower section

• Plywood shelves must fit tightly into step bream of metal shelving unit

Grand total for Materials, Labor, Installation and Disposal $

CONTRACTOR/SUBCONTRACTOR LICENSE REQUIREMENT: By my signature on this solicitation, I certify that this firm/individual and subcontractor is properly licensed for providing the goods/services specified. Furthermore, the contractor and subcontractors shall maintain the required license throughout the term of the contract. The contractor or their subcontractor shall immediately notify the contracting agency in writing in the event the license has been revoked. Contractor Name:

_________________ License # _________________ Type ________________ Subcontractor Name:

_________________________ License # _________________ Type ________________

V. METHOD OF PAYMENT:

Payments for any resultant contract will be made by the VCCS in accordance with Article 4 of the Virginia Public Procurement Act, Article 4 “Prompt Payment” (Code of Virginia §2.2-4347

et. seq.)

Vendors shall submit proper invoices to invoice@ssc.vccs.edu or Virginia Community College System, Shared Services Center, Attention: Accounts Payable; 147 Daleville Centre Drive, Daleville, Virginia 24083.

VI. Attachment A – Certificate of Insurance Sample

Vll. Picture of Metal Shelving Unit for reference