SHELBY TOWNSHIP COMMUNITY RELATIONS RFP - 25-23 OFFICE FURNITURE - STORAGE.pdf

Request for Proposal (RFP 25-23)

Charter Township of Shelby

Design, Furnish, and Install Office Furniture, Storage, Breakroom Appliances, and Décor

Community Relations Building

1. Introduction

The Charter Township of Shelby (“Township”) is soliciting proposals from qualified vendors to provide design services, furniture, breakroom appliances, and installation for the new Community Relations

Building. The goal is to create a functional, professional, and welcoming environment that supports staff, visitors and community programming.

2. Scope of Work

The selected vendor will be responsible for:

• Design Consultation & Mockups o Space planning, layout, and design recommendations for office, reception, storage, and breakroom areas.

o Suggestions on décor (finishes, artwork, and other aesthetic details) to create a professional and welcoming atmosphere.

o Preparation of design mockups/renderings to illustrate proposed layouts, furnishings, appliances, and décor.

• Furniture & Storage Supply o Workstations, desks, chairs, conference furniture, filing/storage solutions, and other furnishings as required.

o Products must meet ADA compliance, fire codes, and applicable safety standards.

• Breakroom Appliances o Supply and install refrigerator, microwave, and dishwasher.

o Appliances must be energy-efficient and commercial grade.

SHELBY TOWNSHIP

REQUEST FOR PROPOSAL 25-23

COMMUNITY RELATIONS BUILDING FURNITURE/STORAGE

• Installation Services o Delivery, assembly, and installation of all furnishings and appliances.

o Removal of packaging and cleanup of installation area.

3. Proposal Requirements

Proposals must include:

1. Company Profile o Business name, address, contact information, and years in operation.

o Experience with similar municipal or commercial projects.

2. Project Approach o Overview of design process.

o Approach to incorporating décor recommendations.

3. Design Mockups/Renderings o Conceptual drawings or digital renderings that illustrate furniture placement, appliance integration, and décor concepts.

4. Product Information o Furniture and appliance specifications, manufacturer information, and warranty details.

o Sustainability and energy-efficiency certifications (if applicable).

5. Pricing o Detailed cost breakdown (design services, furniture, appliances, installation, delivery, and other fees).

o Any available cooperative purchasing contracts (e.g., Sourcewell, State of Michigan

MiDeal).

6. References o At least three recent references for similar projects.

4. Mandatory Pre-Bid Meeting

A mandatory pre-bid meeting will be held on:

Date: September 5, 2025

Time: 1:00 PM EST

Location: Shelby Township Municipal Offices, Lower-level conference room – 52700 Van Dyke Avenue, Shelby Township, MI 48316

Attendance at this meeting is required in order to submit a proposal. Vendors will have the opportunity to ask questions. Vendors not in attendance will not be considered.

5. Evaluation Criteria

Proposals will be evaluated based on:

• Responsiveness to RFP requirements.

• Experience and qualifications of the vendor.

• Quality and durability of proposed furniture and appliances.

• Creativity, functionality, and clarity of design mockups/renderings.

• Practicality of décor suggestions.

• Pricing and overall value.

• References and past performance.

6. Timeline

• RFP Issued: August 29, 2025

• Mandatory Pre-Bid Meeting: September 5, 2025, at 1:00 PM EST

• Proposals Due: September 12, 2025, at 2:00 PM EST

• Vendor Selection: On or before September 19, 2025

• Project Completion: December 2026 – January 2027

7. Submission Instructions

Proposals must be submitted no later than September 12, 2025, at 2:00 PM EST to:

Charter Township of Shelby

Attn: Clerk Stanley Grot

52700 Van Dyke Avenue

Shelby Township, MI 48316

Must note “RFP 25-23” (Please include one digital copy & 3 hard copies)

Late proposals will not be considered.

8. Performance & Warranty

• Vendors must guarantee that all furniture, appliances, and installation services meet industry standards for quality, durability, and safety.

• All furniture shall carry a minimum manufacturer’s warranty of five (5) years against defects in materials and workmanship.

• All appliances shall carry a minimum manufacturer’s warranty of three (3) years.

• Vendors must provide a one-year warranty on installation labor and services, covering adjustments, repairs, or replacements needed due to improper installation.

• Vendors shall detail warranty claim processes, response times, and service contact information in their proposal.

9. Terms & Conditions

• The Township reserves the right to reject any or all proposals, to waive irregularities, and to accept the proposal deemed in the best interest of the Township.

• All costs incurred in responding to this RFP are the sole responsibility of the vendor.

10. Items Needed

• The Township is providing the following inventory list of required furniture, storage racks, and appliances. Vendors are expected to use this list as the baseline for their proposals and may also include recommended alternatives or enhancements.

Room Furniture/Appliance Requirement

101 – ENG ROOM General purpose storage racks - approx. 32 linear feet

103 – GARAGE General purpose storage rack

104 – GENERAL STORAGE Warehouse storage racks, approx. 90 linear feet, tool cage storage

(2) 26'-0" work counters with drawers, storage

107 – LOBBY 3 chairs

110 – CONFERENCE 10'x5' Conference table (11'L max), 10 chairs, undercounter refrigerator (2' x 2')

Township & dept. logo on wall

118 – GREEN ROOM Green room style furniture (chairs, couches, tables etc.)

(2) chairs at makeup counter, undercounter refrigerator (2' x 2')

119 – CHANGING (2) Chairs at makeup counter, 3 wall hooks

121 – CHANGING (2) Chairs at makeup counter, 3 wall hooks

123 - CONCESSIONS 36"w X 72"h refrigerator/freezer combo

202 – STUDIO STORAGE General purpose storage racks, Studio set 'flat backdrop' storage

207 – CHANGING (2) Chairs at makeup counter

209 – CONTROL Technical chairs

211 – BREAKROOM 4' diameter table, (4) chairs, 36"w X 70"h refrigerator w/ ice & water dispenser

Dishwasher (2' X 2’ opening), Microwave (2' X 2' opening)

214 – OPEN OFFICE (10) 7' x 7' cubicles, L-shaped desks with sit-stand workstations monitor stands & office chairs, Township & dept. logo on wall

216 – OFFICE L shaped sit-stand desk, monitor stand, office chair, (2) guest chairs

217 – OFFICE L shaped sit-stand desk, monitor stand, office chair, (2) guest chairs

218 – OFFICE L shaped sit-stand desk, monitor stand, office chair, (2) guest chairs

219 – OFFICE L shaped sit-stand desk, monitor stand, office chair, (2) guest chairs

3' diameter table with (4) chairs