Shared-Ride Taxi RFP_Ozaukee_Addendum1_FINAL.pdf
PDF 216 KB Posted
- Solicitation number
- 2017-002
- Issued by
- Ozaukee County, Wisconsin
About this file
This is an addendum to a Request for Proposals issued by Ozaukee County Transit Services in Wisconsin for the operation of shared-ride taxicab services throughout the county. The RFP solicits proposals for a five-year contract period commencing January 1, 2018, with proposals due by 1:00 PM on October 19, 2017. The county will provide county-owned vehicles, radio equipment, software, and tablets to the contractor at no charge for leasing. The county is responsible for vehicle maintenance, radio equipment maintenance, and RouteMatch software annual maintenance fees, while the contractor is responsible for tablet hardware repairs and software technical support coordination. Office space is provided at no cost, furnished with free internet access, a VOIP phone system with five lines, and a fax line; however, the contractor must provide all office furniture and equipment. The county replaces 4-7 vehicles annually with a historical budget allocation of up to $275,000. Service is required on all days except New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving, and Christmas Day, with service provided on New Year's Eve from 9:00 PM to 4:00 AM.
Historical pricing for shared-ride services was $23.51 in 2015, declining to $22.25 in both 2016 and 2017. The contract is contingent upon financial assistance from the U.S. Department of Transportation Federal Transit Administration and the Wisconsin Department of Transportation. The successful contractor must comply with all applicable federal and state regulations, including equal opportunity and disadvantaged business enterprise (DBE) requirements; currently, no DBE firm is being utilized to satisfy DOT requirements. The contractor must use the county's RouteMatch dispatching software; however, prior experience with RouteMatch is not required if the contractor demonstrates the ability and commitment to acquire the necessary experience. Vehicles are titled to the county, and the contractor is not required to hold taxicab licenses as these are public transportation vehicles, not municipally licensed taxicabs. Late proposals will not be accepted.
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| File | Type | Posted |
|---|---|---|
| Shared-Ride Taxi RFP_Ozaukee_FINAL 9-21-2017.pdf |
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Text version
Request for Proposals For
Shared-Ride Taxicab Service 2018-2022
Addendum #1 October 10, 2017
Response to submitted questions below:
1. What is the pricing structure currently paid for Shared Ride Services for past three years?
2015 - $23.51 2016 - $22.25 2017 - $22.25
2. Does Ozaukee County observe any holidays? If so, which ones?
Closed:
New Year’s Day Memorial Day 4th of July Labor Day Thanksgiving Christmas Day Contractor provides service on New Year’s Eve from 9pm-4am.
3. If the contract is awarded to a new organization, will a list of employees from the incumbent provider be given to the awardee?
No, this is the contractor’s information.
4. What DBE firm is currently being utilized to satisfy the DOT requirement?
Currently, no DBE firm is being utilized.
5. Part 1 – General Information, A.2. County owned vehicles and radio equipment -
a. Will Ozaukee County allow a contractor to utilize its own radio equipment, software, or tablets? No, the County has made significant investments in radio equipment, software, and tablets.
Ozaukee County Transit Services 741 West Oakland Avenue
P.O. Box 994 Port Washington, Wisconsin 53074-0994
Jon Edgren – Director of Public Works Jason Wittek – Transit Superintendent www.ozaukeetransit.com
Phone 262-284-8108 Fax 262-284-8217
b. What does Ozaukee County currently charge to lease its software and tablets? No charge.
c. How does Ozaukee county replenish its fleet? How often? What is Ozaukee County’s current plan to update its fleet? The County replaces 4-7 vehicles per year through the County’s Annual Budget process. Historically, that has been up to $275,000 annually.
d. Please clarify if Ozaukee County is responsible for vehicle maintenance for vehicles only or if it has a technical department to maintain its radio equipment, software and tablets as well? If so, what is the charge to the contractor to do so? The County maintains the taxi vehicles, radio equipment, and the software annual maintenance fees. It is the responsibility of the contractor to pay for any repair maintenance of the tablet hardware, and to work with our software provider on any technical patching, updates, or performance issues.
6. Part 1 – General Information, C.2. Capacity G.4. Experience
a. If the contractor has a suitable software package that it currently uses, can it be used in lieu of Route Match? No, the County has made significant investment in the RouteMatch software.
b. If the contractor must use Route Match software, who pays to utilize the service? Contractor or Ozaukee County? If Contractor, what is the incumbent contractor paying for the service? The County pays all annual maintenance and service fees for the RouteMatch software.
c. If a contractor utilizes a similar service to Route Match, will they be immediately excluded due to lack of Experience with Route Match? No, showing an ability and plan to acquire the requisite experience to operate the RouteMatch dispatching software is acceptable.
7. Part 1 – General Information, G.2. Ozaukee County Transit Services provided office –
a. Office space is provided for the contractor, does Ozaukee County charge a fee to the contractor to use the offices? If so, what is the charge? No charge.
b. Are the offices furnished? No, the contractor provides all office desks, chairs, cabinets, printers and computers needed. The county provides free access to our internet data provider, VOIP phone system (currently 5 phones), and fax telephone line.
8. Part III – B. Procurement Schedule –
a. Please clarify all of the dates on the procurement schedule. There are old dates indicated. Please find attached an amended Page 7 of the RFP.
9. Part VII – Statement of work –
a. 2.14 Licensing – Are leased vehicles titled to the contractor or to the county?
Titled to the County.
b. Who carries the taxicab licenses now? These are taxis in use in a public transportation Shared-Ride Taxicab program, not a municipally licensed taxicab company. Who ensures the vehicles meet taxi cab licensing qualifications if the county is responsible for maintenance? Not applicable
Late proposals will not be accepted.
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