SHA-OPCM-FY27-003 BEYOND TYPICALS SOFTWARE.docx

Solicitation Title: Beyond Typicals Software Solicitation #: SHA-OPCM-FY27-003 BPM057694 RFQ Document

STATE OF MARYLAND

STATE HIGHWAY ADMINISTRATION

(SHA)

REQUEST FOR QUOTE (RFQ)

State Highway Administration 707 N. Calvert Street C-405 Baltimore, MD 21202

Email:

Phone Number:

fadoube@mdot.maryland.gov 410.545.5622

To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.

Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form).

The State intends to issue a purchase order to the responsible vendor submitting the lowest responsive quotation meeting the requirements of this RFQ.

Delivery Location shaoitregister@mdot.maryland.gov

1. Background and Purpose The Maryland Department of Transportation State Highway Administration (MDOT SHA) is requesting quotations for the purchase and delivery of Beyond Typicals Enterprise Base Package Software to significantly improve how it presents typical sections during project outreach. The State will access the system through a secure cloud-based interface hosted by Beyond CAD Inc.

SHA uses the Software to provide high quality 3D visualization, enhanced clarity, and a library of pre-built assets that accelerate production time. These capabilities will allow SHA to create accurate representations of proposed conditions with far less effort.

This procurement is for the continuation of SHA existing Beyond Typicals Enterprise Base Package Software environment and associated subscription services licensing, maintenance, support and access necessary to maintain uninterrupted operations. This procurement does not include implementation, customization, redesign, software development or replacement of the existing platform.

The State intends to issue a purchase order to the responsible vendor submitting the lowest total overall responsive quotation meeting the requirements of this RFQ.

2. Scope of Supply The Contractor shall provide renewal licensing, subscription services, support, maintenance, and any associated OEM-authorized services necessary to continue SHA’s existing beyond Typicals based package environment without interruption.

All products and services provided must be fully compatible with SHA’s existing beyond Typicals based package configuration and environment.

No substitutions, alternate products, or functionally equivalent products will be accepted. Vendors must provide the exact Beyond Typicals Enterprise Base Package Software renewal and associated licensing, maintenance, and support required to maintain SHA's existing environment.

Twelve (12) month subscription term beginning upon issuance of the Purchase Order.

Vendors shall submit pricing using Attachment A – Bid Form.

3. Delivery and Acceptance

· Delivery Location:

shaoitregister@mdot.maryland.gov Attention: John Sasajima & Nicolas Saavedra

· Delivery Timeline Vendor shall deliver all items within 3-5 calendar days after receipt of a purchase order.

4. Pricing Format Prices must remain valid for 60 days and Prices must include all shipping, handling, and delivery costs.

5. Vendor Submission Requirements

· Vendors must provide products that are fully supported by the Original Equipment Manufacturer (OEM)

· Vendors shall ensure that all licensing and maintenance provided is valid, current, and recognized by Beyond CAD Inc.

Vendor quotations must include:

· Vendor contact information

· Confirmation that delivery requirements can be met

· Vendor shall provide estimated delivery lead time for all items quoted.

Failure to provide required information may result in the quote being deemed non-responsive.

6. Evaluation and Award

Award will be made to the responsible vendor submitting the lowest priced responsive quotation that meets the requirements of this RFQ.

The State reserves the right to:

· Award without discussions

· Reject any or all quotations

· Request clarification of vendor submissions

6.1. Partial Awards

The State reserves the right to make award for all items or individual line items if it is determined to be in the best interest of the State.

7. Terms and Conditions

The purchase order issued as a result of this RFQ will incorporate applicable State of Maryland procurement terms and conditions.

Quantities listed in this RFQ are estimates only. The State makes no guarantee regarding the quantity of items that will be purchased.

The vendor agrees to comply with all applicable State procurement laws and regulations.

ATTACHMENTS

· Attachment A – Bid Form

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