SGL 252 Herbicide Project 3-2024 bid package.docx

SGL 252 Pre-emergent Herbicide Project 3-2024

GENERAL SPECIFICATIONS

I. SCOPE OF WORK:

A. The Pennsylvania Game Commission (PGC), Northcentral Region, requires broadcast herbicide treatment of Japanese Stiltgrass, mile-a-minute and other invasive weeds. Services shall include, but not be limited to, the furnishing of all labor, superintendence, tools and equipment for the treatment of seedbed on approximately 94 acres of State Game Lands 252. Detailed specifications are attached in the bid packet. All Purchase Orders require the contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to complete the operation.

Any questions concerning the technical aspects of this bid should be directed to:

Steven D. Bernardi Pennsylvania Game Commission Land Management Group Supervisor/ Game Warden (LMGS) Northcentral Region, Lycoming & Union Counties

833-PGC HUNT

II. CONTRACT TASKS:

A. Project Location:

a. State Game Lands No. 252, Gregg Township, Union County. Approximately 4 miles west of Allenwood PA on Route 44. The contractor will apply the designated herbicide mixture to approximately 94 acres with an appropriate machine and/or manual equipment as specified below and outlined on the attached map.

b. Maps of the locations are included in the bid packet.

B. SITE INSPECTION AND ASSISTANCE:

The PGC will conduct a one-time-only guided tour of the work sites for prospective bidders on Thursday, January 4, 2024 beginning at 10:00 AM. Tour will meet at the Game Commission building at 2495 Alvira Rd. Allenwood, PA 17810.

Additional site inspections are the responsibility of the Bidder.

Notice of attendance on January 4, 2024 is required at least 48 hours in advance of the inspection meeting.

C. OPERATOR QUALIFICATIONS:

To bid on this project, an Operator must be a Licensed Pesticide Applicator or firm that is currently licensed with the Commonwealth and have the office, maintenance facilities, equipment, employees, and qualified equipment operators and mechanics, and have tools, equipment, and spare parts for the make and type of equipment indicated in these specifications.

III. CONTRACT REQUIREMENTS:

A. Application Timing:

1. Spring - Stiltgrass and Mile-A-Minute (MAM) treatment must be completed within the dates of : March 1 to April 1, 2023. No contract extensions will be approved.

B. Herbicide Mixture for Application

Item 1. Stiltgrass and Mile-A-Minute (MAM) Treatment

1. Mixture and application

Broadcast herbicide application of 36 ounces/acre of Proclipse® 65 WDG (Prodiamine) to control Japanese Stiltgrass and Mile-A-Minute weed on 94 acres of SGL 252. The project area consists of several blocks. The spray area boundaries will be marked by PGC prior to the commencement of work, and all spray areas are marked on the attached map.

This request is for machine and hand application. Acceptable machines described below. All chemicals must be used and applied in accordance with the label specifications for the application type specified. Any deviation from the specified herbicide mix must be present to and approved by the LMGS.

2. SPRAY EQUIPMENT - All equipment to be used must meet all state and federal safety regulations. Spray equipment must be able to traverse the treatment area without excessive damage to the landscape and complete the project in the specified time frame. The Commission reserves the right to reject any piece of equipment that in its opinion will not adequately complete the job.

C. The contractor agrees to comply with all attachments.

D. As a further guarantee of faithful performance of the conditions set forth in this Contract, the Successful bidder hereby agrees to furnish the Commission with Cashiers or Treasurers Check, Letter of Credit, or Insurance Bond payable to the Pennsylvania Game Commission, in the amount of $2,000.00. Bond will be released upon satisfactory completion of the project and results for targeted invasives controlled. 70% or greater control as determined by LMGS in early growing season.

E. Failure to comply with any of the terms or conditions of the Contract will result in cancellation of the agreement.

IV. INSURANCE REQUIREMENTS:

A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of contractor working to fulfill this contract.

B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to protect the Commonwealth, and the contractor from claims arising out of the performance of the contract. The amount of Bodily Injury Insurance shall not be less than $300,000.00 for injury to or death of persons per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per occurrence.

Such policies shall name the Commonwealth as an additional insured. Prior to the commencement of work under this contract, the contractor must provide the Commonwealth with current Certificates of Insurance. These Certificates shall contain a provision that coverage afforded under the policy shall not be canceled or changed until at least thirty (30) days prior written notice has been given to the Commonwealth.

V. HOLD HARMLESS:

The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth from and against damages to property or injuries (including death) to any persons and other losses, damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in connection with the work performed by the contractor.

VI. DAMAGE TO PROPERTY:

The Contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment or chemicals for this herbicide project. Damages may be assessed at the discretion of the PGC, LMGS.

The bid shall be submitted on a dollars per acre basis. The Operator shall complete the electronic invitation for bid to be found at www.pasupplierportal.state.pa.us, for award of the bid.

Bids will be publicly opened on January 10, 2024 at 2:00 PM., at the Pennsylvania Game Commission, 2001 Elmerton Ave., Harrisburg, PA 17110-9797. Failure to sign the IFB will be reason for rejection of the bid and bids received after the due date or due time will not be accepted.

The per acre price shall include the cost of herbicides, labor, insurance, equipment and all miscellaneous expenses necessary for the completion of the tasks. Price bid shall be in dollar and cents only.

The quantities herein are only estimates and may increase or decrease dependent upon the needs of the Commission. Operator shall be paid at the unit price bid for actual services performed.

The Commission reserves the right to reject any and all bids and to choose the bid that, in its sole opinion; best meets the needs of this project.

ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT FROM THE COMMONWEALTH.

Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717) 346-2676 or email ra-srmhelp@state.pa.us for assistance to register as a new vendor or, if you are an existing vendor, to change a main or remit to address. This is a Dept of General services (DGS) website so you need to contact them directly if you have any problems with the website.

VIII CONTRACT TERM:

The contract term shall commence upon contractor’s receipt of the approved Purchase Order, receipt of performance bond, and proof of insurance. This also includes a notice to proceed on the specified date and terminate on April 1, 2024..

IX. Prevailing Wages:

Winning bidder must adhere to Regulations for Pennsylvania Prevailing Wage Act and must report all conforming wages as per the act.

Prevailing Wage Act (pa.gov)

X. PAYMENT TERMS:

Payment shall be on a reimbursement basis for actual services performed. Payment will be made on the basis determined by the Commission’s surveyed acreage treated.

Only work successfully completed to the specifications will be paid for by the agency.

Attachment #1 “JOB SPECIFICATIONS” Herbicide application

Non-ionic surfactant or Crop Oil

Attachment #2

Treament Areas 2023-24 only image2.png image3.png image1.jpeg