SGHC Emergency Request for Bids Dishwashwer Replacement 10.2023.pdf

Maryland Department of Health

EMERGENCY PROCUREMENT

Spring Grove Hospital Center

THIS SOLICITATION SHALL BE MADE IN ACCORDANCE WITH THE SMALL PROCUREMENT

REGULATIONS DESCRIBED IN COMAR 21.05.07.

INVITATION FOR BIDS

SOLICITTION 24-22184

Issue Date: October 5, 2023

Commercial Dishwasher and Installation at

Spring Grove Hospital Center

NOTICE

A Prospective Bidder that has received this document from the Department of General Services’ website or procurement.maryland.gov or that has received this document from a source other than the

Procurement Officer, and that wishes to assure receipt of any changes or additional materials related to this IFB, should immediately contact the Procurement Officer and provide the Prospective Bidder’s name and mailing address so that addenda to the IFB or other communications can be sent to the Prospective

Bidder.

Minority Business Enterprises Are Encouraged to Respond to this Solicitation https://procurement.maryland.gov/

STATE OF MARYLAND

NO BID NOTICE

In order to help us improve the quality of State solicitations, and to make our procurement process more responsive and business friendly, we ask that you take a few minutes and provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this Contract, please email or fax this completed form to the attention of the Procurement Officer

(see the Key Information Sheet below for contact information).

Title: Commercial Dishwasher and Installation

Solicitation No: OPASS# 24-22184. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

( ) Other commitments preclude our participation at this time.

( ) The subject of the solicitation is not something we ordinarily provide.

( ) We are inexperienced in the work/commodities required.

( ) Specifications are unclear, too restrictive, etc. (Explain in REMARKS section.)

( ) The scope of work is beyond our present capacity.

( ) Doing business with the State of Maryland is simply too complicated. (Explain in REMARKS section.)

( ) We cannot be competitive. (Explain in REMARKS section.)

( ) Time allotted for completion of the Bid/Proposal is insufficient.

( ) Start-up time is insufficient.

( ) Bonding/Insurance requirements are restrictive. (Explain in REMARKS section.)

( ) Bid/Proposal requirements (other than specifications) are unreasonable or too risky.

(Explain in REMARKS section.)

( ) MBE or VSBE requirements. (Explain in REMARKS section.)

( ) Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section.)

( ) Payment schedule too slow.

( ) Other:__________________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below. (Attach additional pages as needed.).

REMARKS:

Vendor Name: ___________________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - _________________

Address: ______________________________________________________________________

E-mail Address: ________________________________________________________________

ATTENTION: PLEASE FAX OR EMAIL ONLY

STATE OF MARYLAND

SPRING GROVE HOSPITAL CENTER

IFB KEY INFORMATION SUMMARY SHEET

Invitation for Bids: Commercial Dishwasher and Installation

Solicitation Number: OCMP# 24-22184

IFB Issue Date: October 5, 2023

IFB Issuing Office: MARYLAND DEPARTMENT OF HEALTH

SPRING GROVE HOSPITAL CENTER

Procurement Officer: Melane’ Boltz

Office of Contract Management and Procurement

Phone: 410-543-4084 e-mail: Melane.boltz@maryland.gov

Contract Monitor: Jorel Fleming

Spring Grove Hospital Center

55 Wade Avenue, Catonsville, MD 21228

Phone: 410-402-7301 e-mail: jorel.fleming@maryland.gov

Term of Service: November 1, 2023, through December 1, 2024

Options 0

Bids are to be sent to: Melane’ Boltz, Procurement Officer e-mail: melane.boltz@maryland.gov

Pre-Bid/Site Visit Thursday, Oct 5, 2023, at 1:00 pm

Closing Date and Time: Monday, October 9, 2023, at 10:00 am Local Time

1.SUMMARY STATEMENT AND GENERAL INFORMATION

1.1 Summary Statement

The Maryland Department of Health, Spring Grove Hospital Center (SGHC) is seeking is seeking a Contractor a Contractor to provide a Commercial Dishwasher with Installation

Services to support Spring Grove Hospital Center (SGHC) in maintaining compliance with Food

Service Operational requirements.

The Department intends to make a single award as a result of this IFB.

1.2 Contract Type

The Contract resulting from this IFB shall be a firm fixed price award as defined in COMAR 21.06.03.02

1.3 Term of Contract

The contract resulting from this solicitation shall be for two years beginning on or about November 1, 2023, and ending on December 31, 2024 , with 0 renewal option.

1.4 Procurement Officer

The Procurement Officer is the sole point of contact in the State for purposes of this solicitation prior to the award of any Contract. The name and contact information of the Procurement Officer are indicated in the IFB Key Information Summary Sheet.

The Department may change the Procurement Officer at any time by written notice.

1.5 Contract Monitor

The Contract Monitor is the State representative for this Contract who is primarily responsible for

Contract administration functions after Contract award.

The name and contact information of the Contract Monitor are indicated in the IFB Key Information

Summary Sheet.

The Department may change the Contract Monitor at any time by written notice.

1.6 eMaryland Marketplace Advantage eMMA is an electronic commerce system for the State of Maryland. The solicitation and Bidder questions and the Procurement Officer’s responses, addenda, and other solicitation-related information will be provided via eMMA. In order to receive a contract award, a vendor must be registered on eMMA.

Registration is free. Go to emma.maryland.gov click on “Register” to begin the process, and then follow the prompts.

1.7 Questions and Inquiries

Written questions from prospective Bidders will be accepted by the Procurement Officer and shall be submitted via eMMA to the Procurement Officer indicated in the IFB Key Information Summary Sheet.

https://emma.maryland.gov/page.aspx/en/usr/login?ReturnUrl=%2fpage.aspx%2fen%2fbuy%2fhomepage

Questions are requested to be submitted at least seven (7) days prior to the Bid due date. The Procurement

Officer, based on the availability of time to research and communicate an answer, shall decide whether an answer can be given before the Bid due date.

1.8 Procurement Method

This Contract will be awarded in accordance with the Emergency Procurement method under

COMAR 21.05.06.02.D)https://dsd.maryland.gov/regulations/Pages/21.05.06.02.aspx.

1.9 Bids – Closing/Due Date

Bids must be received by the Procurement Officer no later than the Bid Due date and time indicated in the

IFB Key Information Summary Sheet in order to be considered.

Bids may only be submitted to the Procurement Officer’s email. Please DO NOT hand delivery any replies to the facility.

Requests for an extension of this time or date will not be granted.

Bids may be modified or withdrawn by written notice received by the Procurement Officer before the time and date set for the opening.

Bid amounts will not be eligible for increases unless it is specified on the bid page that an annual change in rate is allowable.

1.10 Pre-Bid/Site Visit

There will be a site visit on Thursday, October 5, 2023, at 1:00pm at the facility located at 55 Wade

Avenue, Catonsville, MD 21228

1.11 Award Basis

The Contract shall be awarded to the responsible Bidder submitting a responsive Bid with the most favorable Total Bid Price as referenced in COMAR 21.05.02.13) for providing the services as specified in this IFB. The most favorable Total Bid Price will be the lowest price total. This will be a single bid award.

1.12 Tie Bids

Tie Bids will be decided pursuant to COMAR 21.05.02.14.

1.13 Duration of Bid

Bids submitted in response to this IFB are irrevocable for 120 days following the closing date of the Bids.

This period may be extended at the Procurement Officer’s request only with the Bidder’s written agreement.

1.14 Revisions to the IFB

If it becomes necessary to revise this IFB before the due date for Bids, the Department shall provide addenda to all prospective Bidders through eMMA. Addenda will be placed on eMMA within a reasonable time to allow Bidders to consider them in preparing their bids. It remains the responsibility of all prospective Bidders to check eMMA for any addenda issued prior to the submission of Bids. If the due date for submission of bids does not permit adequate time for consideration of the addenda by

Bidders, the bid due date will be extended.

https://dsd.maryland.gov/regulations/Pages/21.05.06.02.aspx

Bidders should acknowledge receipt of all addenda to this IFB issued before the Bid due date. Failure to acknowledge receipt of an addendum does not relieve the Bidder from complying with the terms, additions, deletions, or corrections set forth in the addendum, and may cause the Bid to be rejected as being non-responsive to the requirements of the IFB.

1.15 Cancellations

The State reserves the right to cancel this IFB, or accept or reject any and all Bids, in whole or in part, received in response to this IFB.

1.16 Incurred Expense

The State will not be responsible for any costs incurred by any Bidder in preparing and submitting a Bid or in performing any other activities related to submitting a Bid in response to this solicitation.

1.17 Mandatory Contractual Terms

By submitting a Bid in response to this IFB, a Bidder, if selected for award, shall be deemed to have accepted the terms and conditions of this IFB and the Contract, attached herein as Attachment M.

Attachment C Bid Proposal Affidavit, Attachment H Conflict of Interest Affidavit, Attachment I Non-

Disclosure Agreement and Attachment N Contract Affidavit. If additional Attachments are required the vendor will have 24 hours to comply with the request to complete and return the attachments. Any exceptions to this IFB or the Contract must be raised prior to Bid submission. Changes to the solicitation, including the Bid Form or Contract, made by the Bidder may result in Bid rejection.

1.18 Protest/Disputes

Any protest or dispute related, respectively, to this solicitation or the resulting Contract shall be subject to the provisions of COMAR 21.10 (Administrative and Civil Remedies).

1.19 Bidder Responsibilities

The selected Bidder shall be responsible for rendering goods and services for which it has been selected as required by this IFB. All subcontractors shall be identified and a complete description of their role relative to the Bid shall be included in the Bidder’s Bid.

If a Bidder that seeks to perform or provide the services required by this IFB is the subsidiary of another entity, all information submitted by the Bidder, such as but not limited to, references, financial reports, or experience and documentation (e.g. insurance policies, bonds, letters of credit) used to meet minimum qualifications, if any, shall pertain exclusively to the Bidder, unless the parent organization will guarantee the performance of the subsidiary. If applicable, the Bidder’s Bid shall contain an explicit statement that the parent organization will guarantee the performance of the subsidiary.

1.20 Substitution of Personnel

If the solicitation requires that particular individual(s) or personnel be designated by the Bidder to work on the Contract, any substitution of personnel after the Contract has commenced must be approved in writing by the Contract Monitor prior to the substitution. If the Contractor substitutes personnel without the prior written approval of the Contract Monitor, the Contract may be terminated for default which shall be in addition to, and not in lieu of, the State’s remedies under the Contract or which otherwise may be available at law or in equity.

1.21 Compliance with Laws/Arrearages

By submitting a Bid in response to this IFB, the Bidder, if selected for award, agrees that it will comply with all Federal, State, and local laws applicable to its activities and obligations under the Contract.

By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the payment of any obligations due and owing the State, including the payment of taxes and employee benefits, and that it shall not become so in arrears during the term of the Contract if selected for Contract award.

1.22 Verification of Registration and Tax Payment

Before a business entity can do business in the State it must be registered with the State Department of

Assessments and Taxation (SDAT). SDAT is located at State Office Building, Room 803, 301 West

Preston Street, Baltimore, Maryland 21201. The SDAT website is http://www.dat.state.md.us/sdatweb/services.html .

It is strongly recommended that any potential Bidder complete registration prior to the due date for receipt of Bids. A Bidder’s failure to complete registration with SDAT may disqualify an otherwise successful

Bidder from final consideration and recommendation for Contract award.

1.23 False Statements

Bidders are advised that Md. Code Ann., State Finance and Procurement Article, § 11-205.1 provides as follows:

In connection with a procurement contract a person may not willfully:

(a) Falsify, conceal, or suppress a material fact by any scheme or device;

(b) Make a false or fraudulent statement or representation of a material fact; or

(c) Use a false writing or document that contains a false or fraudulent statement or entry of a material fact.

A person may not aid or conspire with another person to commit an act under subsection (1) of this section.

A person who violates any provision of this section is guilty of a felony and on conviction is subject to a fine not exceeding $20,000 or imprisonment not exceeding five years or both.

1.24 Payment

The Contractor shall choose one method of submission, USPS, or email. The Contractor shall submit an original of each invoice and signed authorization to invoice to the Contract Monitor and the Accounts

Payable office.

All invoices for services shall be verified by the Contractor as accurate at the time of submission.

An invoice not satisfying the requirements of a Proper Invoice (as defined in COMAR 21.06.09) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information, without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., time period during which services covered by invoice were performed);

http://www.dat.state.md.us/sdatweb/services.html

5) Invoice date;

6) Invoice number;

7) State assigned Contract number;

8) State assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

The facility reserves the right to reduce or withhold Contract payment in the event the Contractor does not provide the facility with all required deliverables within the time frame specified in the Contract or otherwise breaches the terms and conditions of the Contract until such time as the Contractor brings itself into full compliance with the Contract.

Any action on the part of the facility, or dispute of action by the Contractor, shall be in accordance with the provisions of Md. Code Ann., State Finance and Procurement Article §§ 15-215 through 15-223 and with COMAR 21.10.04.

Invoices for final payment shall be clearly marked as “FINAL” and submitted when all work requirements have been completed and no further charges are to be incurred under the Contract. In no event shall any invoice be submitted later than 60 calendar days from the Contract termination date.

For the purposes of the Contract an amount will not be deemed due and payable if:

1) The amount invoiced is inconsistent with the Contract;

2) The proper invoice has not been received by the party or office specified in the Contract;

3) The invoice or performance is in dispute, or the Contractor has failed to otherwise comply with the provisions of the Contract;

4) The item or services have not been accepted;

5) The quantity of items delivered is less than the quantity ordered;

6) The items or services do not meet the quality requirements of the Contract; or

The Contractor has not submitted satisfactory documentation or other evidence reasonably required by the Procurement Officer or by the Contract concerning performance under the Contract and compliance with its provisions.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK.

SECTION 2 -MINIMUM QUALIFICATIONS

2.1 Bidder Minimum Qualifications

2.1.1 Contractor is responsible for having and demonstrating an understanding of the work to be performed along with proposed services including a work plan, methodology, experience, skills and qualified staff.

2.1.2 Contractor shall have the necessary financial, technical and technological resources to furnish and install goods. Contractor shall accomplish all work in strict accordance to the regulations and requirements as set forth by Engineering, Electrical and Mechanical Best Practice Standards

2.1.3 Contractor shall maintain documents that each person deployed possesses the requisite training, qualifications, and competence to perform the duties to which they are assigned.

2.1.4 Contractor shall possess at the time of the response verifiable work experience for three (3) to five (5) years providing for the same or similar commercial equipment delivery and installation under

Healthcare, Correctional or Academic Institutional environments.

2.1.5 Contractor shall perform the activities required to successfully complete the SGHC requirements and submit each Deliverable to the contract manager or their designee.

Item Description Format Due Date

Work

Schedule

Contractor shall provide the CONTRACT MONITOR OR DESIGNEE schedule that shows key milestones, material delivery, demolition, installation, clean up and close out.

Simple bar or Gnatt chart schedule - Soft Copy

Within 10 Days from

Contract Award

Drawings/Cut

Sheets

Contractor shall submit for CONTRACT MONITOR OR DESIGNEE approval cut sheets that shows detailed specifications and installation requirements

Customized and Final Drawing/Cut Sheets Required prior to Installation

Hard and Soft

Within (ten) 10 business days from Contract

Award

Activity

Hazard

Analysis (AHA):

Contractor shall submit for CONTRACT MONITOR OR DESIGNEE approval AHA’s for each definable features of work associated with this project. Purpose: The purpose of activity hazard analysis (AHA) is to identify potential risks that exist around the worksite premises.

Soft Copy Within 15 Days of

Contract Award

Permits and

Licenses

Equipment compliance certifications that the equipment conforms to ANSI, NEC or other Standardization Authority. Copy of DC Trade

Permits and Applicable Licenses

Soft and Hard

Prior to

Equipment

Installation

Material

Safety Data

Sheets (MSDS)

MSDS sheets applicable for the installation and operation of equipment. Soft and Hard

Copy

Prior to MDH

Acceptance of

Final Work

SECTION 3 – SCOPE OF WORK

3.1 Background and Purpose

The MARYLAND DEPARTMENT OF HEALTH Spring Grove Hospital Center requires a new

Champion Dishwasher, Model EUCCW8 or Approved Equivalent Commercial Dishwasher

(“Warewasher”) which shall operate on electrical power. Contractor shall provide installation, removal, disposal and training services under the Contract resulting from this Solicitation. Equipment Delivery should arrive within thirty (30) days of Contract Award notification and installation shall be completed seven (7) days of delivery to the facility.. Equipment Training and demonstrations shall be provided as described in Section 3.2.

SGHC requires a replacement Commercial Dishwasher as a result of Food Service Operations compliance requirements.

3.2 Scope of Work Requirements

It is the State’s intention to obtain services, as specified in this IFB, from a Contract between the selected

Bidder and the State.

Spring Grove Hospital Center requires a new Champion Dishwasher, Model EUCCW8 or Approved

Equivalent Commercial Dishwasher (“Warewasher”) which shall operate on electrical power. Contractor shall provide installation, removal, disposal, and training services under the Contract resulting from this

Solicitation. Equipment Delivery should arrive within thirty (30) days of Contract Award notification and installation shall be completed seven (7) days of delivery to the facility. Equipment Training and demonstrations shall be provided as described in Section 3.2

3.2.1 ORDERING PROCEDURES

The items ordered under this Contract resulting from this Solicitation are covered under the Attachment B

Bid Tab Form. All orders against this Contract are subject to the Terms and Conditions specified and for the period stated.

3.2.2 ATTACHMENT B – PRICING SHEET

The Attachment B Bid Form must be priced at the unit level provided and must include cost per unit and extended cost. There shall be no alterations to the Attachment B Price Sheet.

3.2.3 Contractor shall provide all necessary supervision, labor, adequate staffing, new equipment, materials, supplies, installation accessories, personal protection equipment and debris/dust control measures for the installation of new equipment along with removal/disposal of existing equipment as described.

Operations &

Maintenance

Manuals

(O&Ms)

Operations and Maintenance (O&Ms) manuals. Two (2) hard copies and one (1) soft copy on disc or other MDH approved removable storage media

Hard and Soft

Prior to MDH

Acceptance of

Final Work

Warranties Manufacturer’s, Extended Labor/Parts Warranty and

Other Warranties as Applicable under the Procurement

TBD

Prior to MDH

Acceptance of

Final Work

3.2.4 Contractor shall attend a Kick-Off Meeting within Seven (7) Business Days of the MDH executed Contract Award Notification.

3.2.5 Contractor/Subcontractor’ Staff shall attend a mandatory project orientation which shall be conducted by SGHC Facilities Management to discuss Hospital policies, security, safety, access and utility connections and population served at the facility.

3.2.6 Contractor shall provide all electrical, plumbing, and mechanical work associated with the proper installation of the new equipment in accordance to all applicable Federal and State of Maryland regulations. The new equipment shall be installed in accordance with Manufacturer’s installation specifications and industry standards to include but not limited NEC, NEIS, ANSI.

3.2.7 Contractor shall perform the necessary pre and post installation inspections and operating tests.

Contractor shall have third party licensed electrician verify that all installations meet industry standards and codes and provide a written copy of the inspection to the Contract Monitor or Designee

3.2.8 Contractor shall inspect all areas for the performance of this project to determine any defects that may prevent the proper completion of the project. Any such defects shall be immediately reported to the Contracting Officer’s Technical Representative (COTR) and the Contractor shall not proceed with work until such defects are corrected.

3.2.9 Contractor shall be responsible for all necessary permits, inspection cost, offsite storage, shipping, insurance, and freight where required for delivery, installation, removal and disposal.

3.2.10 WORKING HOURS: Contractor working hours shall be performed during the hours of 7:30

AM through 4:00 PM Monday through Friday. Contractor shall provide installation and removal services which require utility shut off or excessive noise Monday through Friday during the hours of

5:00pm through 4:00am. Weekend Work shall be Exempt unless approved in writing via the Contracting

Officer’s Technical Representative (COTR) along with a MDH executed Contract Modification.

3.2.11 TRAINING SERVICES AND DEMONSTRATIONS: Contractor shall provide a minimum of three (3) training sessions for onsite Workers.

a. Contractor shall provide In-service training and demonstrations for SGHC Food Service worker on the proper use and specific care of the machine to include but not limited to removal of the scrap screens, water jet arms for cleaning, interval cleaning, etc.

b. Contractor shall provide In-service training to SGHC Facilities staff on the proper maintenance of the machine.

3.2.12 Contractor shall furnish and install a new Champion Model CW Series Upright Conveyor Type

Dishwasher.

a. The new Commercial Grade Dishwasher equipment shall be equivalent in durability and capacity as Commercial Dishwashers utilized in Private Hospitals and Correctional Facilities.

b. Commercial Dishwasher shall be a Champion Brand, Model # EUCCW8 or Equal Commercial

Dishwasher with the necessary connection, sanitizing and electrical accessories that meet the following Specifications:

I. 29" wide peg belt

II. Dual Rinse feature

III. automatic tank fill

IV. vent fan control

V. electric eye idle pump shut-off & rinse saver

VI. stainless steel base & legs

VII. push-button start-stop station - load end

VIII. stainless-steel front end enclosure panels

IX. SST pumps impellers

X. re-circulating flushing nozzles - load end

XI. vent openings with 7" stainless steel stacks & locking dampers - both ends

XII. anti-jam & reverse switch

XIII. cULus

XIV. NSF

XV. ENERGY STAR®

XVI. 2-year parts and labor warranty

c. Reconditioned or Refurbished Equipment shall not be accepted.

d. Contractor(s) shall be responsible to verify all measurements, connection locations, loading dock measurements and quantity prior to submitting Bids. The contractor shall place an order with the Manufacturer or Manufacturer’s authorized dealer immediately upon Contract

Award and provide the SGHC the delivery lead timetable in writing.

e. Provide supervision of reassembly, installation, start up, and training by a certified company representative.

f. The contractor shall on a daily basis remove, and dispose of all protection items, tools, discarded equipment, excess materials and debris from the job site without any delay.

Contractor shall not utilize any dumpster on the SGHC campus grounds

g. The contractor shall exercise extreme caution and care to avoid and prevent any damages to adjacent equipment, surfaces, and existing structures which are excluded from the Scope of

Work. Any and all damages to such adjacent equipment, surfaces, and existing structures shall be fully restored or replaced by the contractor at no cost to the State of Maryland

Government within five (5) working days

3.2.13 DEMOLITION: Contractor shall safely and responsibly remove and discard the existing

Commercial Dishwasher.

3.2.14 The Contract Monitor or Designee shall receive all Contractor reports, schedules, final drawings along with being responsible for monitoring performance of the Contractors’ services to be performed under the Contract resulting from this Solicitation.

3.2.15 Contractor shall obtain written approval from COTR approval prior to placing order for equipment and commencing installation services. The contractor shall obtain written approval from the

Contract Monitor or Designee approval prior to placing order for equipment and commencing installation services.

3.2.16 Contractor and/or Contractor’s deployed Staff performing onsite services shall be required to comply with facility security check point requirements which includes but not limited to Federal and/or

State Issued Photo Identification verification. Contractor(s) shall immediately leave the premises after the completion of on-site work or meetings

3.2.17 GUARANTEE OF WORK: Contractor shall accomplish all work in strict accordance to the regulations and requirements as set forth by Best Practice and Standard Specifications and other applicable codes, and standard engineering practices.

a. The Contractor guarantees, for a Period of One (1) Year after Date of Acceptance to repair or replace any work in which any Defects in material or workmanship appear within said period and to repair or replace any and all work damaged by reasons thereof, to the satisfaction of the COTR and without cost to the District.

b. In any case where in fulfilling the requirements of the Contract or any guarantee, embraced in or required thereby, the Contractor disturbs any work guaranteed under another contract, he shall restore such disturbed work to a condition comparable to its original condition and guarantee such restored work to the same extent as it was guaranteed under such other contracts.

c. Upon the Contractor’s failure to proceed promptly to comply with the terms of any guarantee under the contract or still running upon work originally executed by other Contractors, the

District may (1) either have such work performed as the Director/ACCO deems necessary to fulfill such guarantee, or (2) allow all such damaged or defective work to remain in such unsatisfactory condition; provided that the Contractor shall promptly pay the District the sum estimated by the Director/ACCO under the provision of paragraphs above to represent the amount which would have been necessary to expend to fulfill such guarantee. Everything done in the fulfillment of any guarantee shall be without additional expense to the Government of the District of Columbia.

3.3 Department Obligations

3.3.1 The State will provide normal office working facilities and equipment reasonably necessary for

Contractor performance under the Contract. Any special requirements (e.g., reprographic services, computer time, key data entry) shall be identified.

3.3.2 The State is responsible for providing required information, data, documentation, and test data to facilitate the Contractor’s performance of the work and will provide such additional assistance and services as is specifically set forth.

3.3.3 Holly Center’s Program Services Director/Contract Manager will provide scheduling for weekly

Dental Clinic appointments.

3.3.4 The Contract Monitor will give written notice of performance issues to the Contractor, clearly describing the problem and delineating remediation requirement(s). If performance issues persist, the Contract Monitor may request the immediate removal of persons(s) whose performance is an issue and determine whether a substitution is required.

3.3.5 Before any of the work shall begin, the Contractor shall confer with the State’s representative at the site and agree on times, a sequence of procedure, means of access to the premises, space for storage of materials and equipment, use of approaches, use of facilities, etc.

3.3.6 If it becomes necessary to perform work on days or at times other than those indicated above or on holidays, special permission must be obtained in advance from the State’s representative in writing.

3.3.7 State holidays shall be observed by the Contractor and shall include:

● New Year’s Day

● Martin Luther King Day Columbus Day

● Presidents Day

● Veterans Day

● Memorial Day Thanksgiving Day

● Juneteenth Christmas Day

● Independence Day

● Labor Day

● Election Day

● Thanksgiving Day

● Native American Heritage Day

● Christmas Day and all other additional days authorized by the Governor, plus official general election holidays.

3.4 Contract Term

The term of this contract is for a period of twelve months beginning in November 2023 and ending in December 2024.

3.5 Contractor’s Liability Insurance

Responsibility for Damage Claims

The Contractor shall indemnify and save harmless and defend the State and all of its representatives from all suits, actions, or claims, of any character brought on account of any injuries or damages sustained by any person or property in consequence of any work performed under this Contract either by the Contractor or any subcontractor, or their employees, agents, or representatives.

Liability Insurance

1. The Contractor and its subcontractors shall maintain such insurance as shall protect the Contractor from claims under Workmen’s Compensation Act and the

Federal Employers Liability Act by coverage with insurance companies or by methods acceptable to the State Insurance Commissioner and by no other method, for damages which may arise from operations under this Contract, whether such operations be by the Contractor or by any subcontractor or anyone directly or indirectly employed by either of them.

2. The Contractor shall protect the Contractor self and the State from any claims from Bodily Injury, Liability, and Property Damage Liability.

3. The limits for Bodily Injury Liability shall be not less than

$1,000,000/$2,000,000; that is, $1,000,000 is the limit for injury per occurrence and $2,000,000 in the aggregate. The minimum limit for Property Damage

Liability shall be $1,000,000 per occurrence and $2,000,000 for aggregate.

4. The above policies for Bodily Injury and Property Damage Liability Insurance shall be so written as to include Contingent bodily Injury and Property Damage

Liability Insurance to protect the Contractor against claims from the operations of subcontractors.

5. Certificates of the Contractor’s insurance containing evidence of the Hold

Harmless Clause protecting the State of Maryland shall be filed with the

Procurement Coordinator and shall be subject to the approval of the Procurement

Officer for adequacy of protection. No work shall be started at the site until appropriate certificates of insurance are filed and approved by the Procurement

Coordinator.

3.6 Responsibility for damage.

The Contractor shall repair and restore to its original condition any equipment, materials, or surfaces damaged or disturbed by his operations. The Contractor shall be entirely responsible for any loss or damage to his own materials, supplies, and equipment, and to the personal property of his employees while they are on State premises. The Contractor shall be solely responsible for any damage to the building or its contents and for any loss or damage to any property belonging to the owner or the owner’s employees when such loss or damage may be attributable to his actions or negligence or the actions of his employees.

SECTION 4 – ATTACHMENTS

ATTACHMENT B BID INSTRUCTIONS

B-1 Bid Instructions

To assist each Bidder in the preparation of its Bid and to comply with the requirements of this solicitation, Bid

Instructions have been prepared. Each Bidder shall submit its Bid in accordance with the instructions as specified herein. All bids should be submitted in the eMMA solicitation bid tab section.

The Bid is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form:

A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15.

B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB and may not be contingent on any other factor or condition in any manner.

C) Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Bid not responsive.

D) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form.

Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in

COMAR 21.05.02.12 and may cause the Bid to be rejected.

E) All Bid prices are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully loaded rates; no overtime amounts will be paid.

F) Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB, the Agency does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.

G) Failure to adhere to any of these instructions may result in the Bid being determined not responsive.

H) Bid amounts will not be eligible for increases unless it is specified on the bid page that an annual change in rate is allowable.

Contract Line Item Number

(CLIN)

SERVICES/GOODS Est.

Quantity

Unit Unit Price Extended Price

Signature of Authorized Personnel Print Name of Business/Organization

Date

Print Name of Authorized Personnel

Title

***END OF SECTION B***

B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this IFB and may not be contingent on any other factor or condition in any manner.

C) Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Bid not responsive.

MDH has a need for an experienced

Contractor to provide Commercial

Dishwasher Equipment and services as described in Section C.

Description of Services

001 New Commercial Dishwasher – CW Series

Upright Conveyor Type Dishwasher .

Champion Brand or MDH Approved Equal Power Source: Electric

1 EACH

002 Installation Services for Commercial

Dishwasher/Booster Equipment including mechanical and trade services

003 Equipment Removal: Disconnect and Seal

Existing non-operating plumbing, electrical and mechanical connections.

004 Permits and Drawings –Inspections, Drawings (soft/hard copy) and Permit Costs for New Equipment Installation.

005 Existing Equipment Disposal– Removal/Disposal of Existing Commercial Dishwasher and Water Booster Equipment.

006 Training Services including training aid materials. Up to three (3) sessions.

007 Extended Warranty – Labor/Parts Coverage. Includes diagnostic, testing, repair, re-calibration and transportation fees.

TOTAL CONTRACT AMOUNT

D) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form.

Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in

COMAR 21.05.02.12 and may cause the Bid to be rejected.

E) All Bid prices are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by the IFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully loaded rates; no overtime amounts will be paid.

F) Unless indicated elsewhere in the IFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the IFB, the Agency does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.

G) Failure to adhere to any of these instructions may result in the Bid being determined not responsive.

H) Bid amounts will not be eligible for increases unless it is specified on the bid page that an annual change in rate is allowable.

ATTACHMENT C BID PROPOSAL AFFIDAVIT

Attachment C: Bid Proposal Affidavit http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-Bid_Proposal-Affidavit.pdf.

ATTACHMENT H CONFLICT OF INTEREST AFFIDAVIT

Attachment H: Conflict of Interest Affidavit https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf

ATTACHMENT I NON DISCLOUSRE AGREEMENT

chrome-extension://efaidnbmnnnibpcajpcglclefindmkaj/https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-I-Non-DisclosureAgreementContractor.pdf

ATTACHMENT M CONTRACT

See attached.

ATTACHMENT N CONTRACT AFFIDAVIT

Attachment N: Contract Affidavit http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-N-ContractAffidavit.pdf

APPENDIX 3 VENDOR PERFORMANCE FEEDBACK FORM

Appendix 3 Vendor Performance Feedback Form (References) (Due with Bids)

This form will be a separate document attachment in the solicitation on eMMA. Please be sure to download, complete and return the form.

http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-Bid_Proposal-Affidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/AttachmentC-Bid_Proposal-Affidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-N-ContractAffidavit.pdf http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-N-ContractAffidavit.pdf