Post_Accra_Waste_collection_services_md.doc

WASTE COLLECTION SERVICES

P.O. Box 194

Accra

November 6, 2014 To:

Prospective Quoters Subject: Request for Quotations number SGH100-15-Q-0002 Enclosed is a Request for Quotations (RFQ) for Waste Collection Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Prospective offerors/quoters should contact Jessie Addo on 0302 741704 or addoj@state.gov for additional information or to arrange entry to the building.

Quotations are due by December 5, 2014.

Sincerely, Kevin Babcock

Contracting Officer

Enclosure

As Stated.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

S-GH100-15-Q-0002

6. SOLICITATION ISSUE DATE

November 6, 2014

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Kevin Babcock - GSO

b. TELEPHONE NUMBER(No collect calls)

233-21-741481

8. OFFER DUE DATE/ LOCAL TIME

December 5, 2014

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

American Embassy, Accra Ghana No 24 Fourth Circular Road

Cantonements, Accra

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UNRESTRICTED

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SET ASIDE: % FOR

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SMALL BUSINESS FORMCHECKBOX

EMERGING SMALL BUSINESS

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HUBZONE SMALL BUSINESS SMALL BUSINESS

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SERVICE-DISABLED VETERAN OWNED FORMCHECKBOX

8(A)

NAICS:

SIZE STD:

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

DESTINATION UNLESS BLOCK IS MARKED

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SEE SCHEDULE

13b. RATING

14. METHOD OF SOLICITATION

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RFQ FORMCHECKBOX

IFB FORMCHECKBOX

RFP

15. DELIVER TO:

Code

16. Administered by:

The Contracting Officer, American Embassy, Accra Ghana

No 24 Fourth Circular Road

Cantonments, Accra

“See block 9”

17.a.

CONTRACTOR/OFFEROR CODE FACILITY CODE

TELEPHONE NO:

18a. PAYMENT WILL BE MADE BY

See 652.232-70

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17b CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

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SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Waste Collection Services for various residencies – See attached

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

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27a.SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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27b.CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA FORMCHECKBOX

ARE FORMCHECKBOX

ARE NOT ATTACHED.

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28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _1____ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

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29. AWARD OF CONTRACT: REF. _________________ OFFER DATED _______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or Print)

Kevin Babcock 31c. DATE SIGNED

TABLE OF CONTENTS

Section 1 - The Schedule

· SF 1449 cover sheet

· Continuation To SF-1449, RFQ Number SGH100-15-Q-0002 Prices, Block 23

· Continuation To SF-1449, RFQ Number SGH100-15-Q-0002, Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement

· Attachment A - Housing List

· Attachment B - Language Proficiency

Section 2 - Contract Clauses

· Contract Clauses

· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

Section 3 - Solicitation Provisions

· Solicitation Provisions

· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12 Section 4 - Evaluation Factors

· Evaluation Factors

· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12

Section 5 - Representations and Certifications

· Representations and Certifications

· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

CONTINUATION TO SF-1449

RFQ NUMBER SGH100-15-Q-0002

PRICES, BLOCK 23

1.

SCOPE OF CONTRACT

1. PRICES AND PERIOD OF PERFORMANCE

The Contractor shall perform Waste Collection Services, including furnishing all labor, material, equipment and services, for all the facilities of the U.S. Embassy Accra Ghana in a manner that will ensure a neat, orderly and professional appearance of the various locations.

Recyclable materials consist of mixed paper, scrap metal and wooden pallets and shall be collected in a single stream/commingled method.

The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. The Government will pay the Contractor the fixed price per month for standard services that have been satisfactorily performed.

After contract award and submission of acceptable insurance certificates, the Contracting Officer shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

The performance period of this contract is from the start date in the Notice to Proceed and continuing for 12 months, with four, one year options to renew. The initial period of performance includes any transition period authorized under the contract.

Temporary Additional Services are services that are defined as Standard Services but are required at times other than the normal workday. These services shall support special events at the Post. The Contractor shall provide Temporary Additional Services in addition to the scheduled services specified in this contract. The COR shall order Temporary Additional Services on an as needed basis. This work shall be performed by Contractor trained employees, and shall not be subcontracted. The COR may require the Contractor to provide Temporary Additional Services with 24 hour advance notice.

Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity, the minimum and maximum amounts are defined below:

Minimum: The Government shall place orders totaling a minimum of 10 waste pickups. This reflects the contract minimum for the base year and option period.

Maximum: The amount of all orders shall not exceed 75 waste pickups. This reflects the contract maximum for the base year and each option period for temporary/additional services.

The Contractor shall include in its next regular invoice details of the Temporary Additional Services and, if applicable, materials, provided and requested under Temporary Additional Services. The Contractor shall also include a copy of the COR’s written confirmation for the Temporary Additional Services.

2.0

PRICING

The below prices are stated in _____________________(offeror to fill in currency) 2.1

BASE YEAR

A. Standard Services. The firm fixed price for the Base year of the contract is:

Per month $ x 12 = $ (Per year) B. Temporary Additional Services:

ITEM

DESCRIPTION

ESTIMATED QUANTITY

Unit U/T

PRICE

AMOUNT

0001A

0001B

SUPPLY AND EMPTY A 11 CUBIC

METER CONTAINER FOR COLLECTION OF WASTE (1 MONTH)

SUB TOTAL FOR TEMPORARY ADD’L SERVICES: $

C. Total Base Year: $ (A+B) 2.2

FIRST OPTION YEAR PRICES

Option Term: Twelve (12) Months

A. Standard Services. The firm fixed price for the first option year of the contract is:

Per month $ x 12 = $ (per year)

ITEM

DESCRIPTION

U/T

PRICE

AMOUNT

0001A

0001B

SUPPLY AND EMPTY A 11 CUBIC

METER CONTAINER FOR COLLECTION OF WASTE (1 MONTH)

SUB TOTAL FOR TEMPORARY ADD’L SERVICES: $

C. Total First Option Year: $ (A+B)

2.3

SECOND OPTION YEAR PRICES

Option Term: Twelve (12) Months

A. Standard Services. The firm fixed price for the second option year of the contract is:

Per month $ x 12 = $ (per year)

ITEM

DESCRIPTION

U/T

PRICE

AMOUNT

0001A

0001B

C. Total Second Option Year: $ (A+B) 2.4

THIRD OPTION YEAR PRICES

Option Term: Twelve (12) Months

A. Standard Services. The firm fixed price for the third option year of the contract is:

Per month $ x 12 = $ (per year) B. Temporary Additional Services

ITEM

DESCRIPTION

U/T

PRICE

AMOUNT

0001A

0001B

C. Total Third Option Year: $ (A+B)

2.5

FOURTH OPTION YEAR PRICES

Option Term: Twelve (12) Months

A. Standard Services. The firm fixed price for the fourth option year of the contract is:

Per month $ x 12 = $ (per year)

ITEM

DESCRIPTION

U/T

PRICE

AMOUNT

0001A

0001B

SUB TOTAL FOR TEMPORARY ADD’L SERVICES:

Total Fourth Option Year: $ (A+B)

2.6

TOTAL $

BASE YEAR

FIRST OPTION YEAR

SECOND OPTION YEAR

THIRD OPTION YEAR

FOURTH OPTION YEAR

GRAND TOTAL

CONTINUATION TO SF-1449,

RFQ NUMBER SGH100-15-Q-0002

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

1. Scope of Work: The Contractor shall provide all personnel, equipment, labor, supplies, tools, materials, transportation, supervision and any other resources necessary to perform trash and garbage removal/disposal services from U.S. Embassy properties in in a manner that will ensure a neat, orderly and professional appearance of the various locations in accordance with all items and conditions of this contract.

1.1 Standard Services: The Contractor shall provide trash containers at designated locations as listed below.

1.1.1.

Chancery – Contractor shall collect Solid Waste from

Chancery Premises on the same days each week. Supply two 4.5 ton containers (locations shown on Attachment A) and pick-up three times per week (Tuesday, Thursday and Saturday). Trash types – cardboard, wood, construction debris, shipping crates, food waste, etc.

Standard collection location is curbside. Contractor is not required to enter private garages or other buildings to collect containers.

1.1.2 Accra Embassy Housing – Contractor shall collect Solid Waste with USG provided trash cans from the total of 62 individual residences, three 10 house complexes , two 8 house complexes, one 6 house complex, two 5 house complexes, three 2 house complexes, ICASS Warehouse and the Commissary twice per week (Wednesday, Saturdays only for ICASS Warehouse). (Locations shown on Attachment A) Trash type – Garbage, trash, and yard waste.

Standard collection location is curbside. Contractor is not required to enter private garages or other buildings to collect containers.

1.1.3 Embassy Compound I - Contractor shall collect Solid Waste with USG provided trash cans from the Virginia residence (location shown on Attachment A) three times per week (Mon, Wed and Sat). Trash type – Garbage, trash and yard waste.

Standard collection location is curbside. Contractor is not required to enter private garages or other buildings to collect containers.

1.1.4 Embassy Compound II - Contractor shall collect Solid Waste with USG provided trash cans from North Carolina residence (location shown on Attachment A) three times per week (Mon, Wed and Sat). Trash type – Garbage, trash and yard waste.

Standard collection location is curbside. Contractor is not required to enter private garages or other buildings to collect containers.

1.1.5 Embassy Compound III. - Contractor shall collect Solid Waste from Warehouse (locations shown on Attachment A) and pickup once per month on the first Monday of the month. Trash types – construction debris, paint cans, wood, carpet, furniture, metal, concrete, brick and glass.

Standard collection location is curbside. Contractor is not required to enter private garages or other buildings to collect containers.

The Contractor shall perform trash pick-up services at designated locations as listed below.

1200 – 1700

Accra Embassy Housing (complexes 1-9 and individual houses)

0730 - 1700

Friday

Embassy Compound 1and II 0730-0900

1.2

DEFINITIONS:

1.2.1 Ashes: The residue from burned wood, coal, coke and other combustible material.

1.2.2 Collection: The accumulated trash and garbage from any one unit at any one time, regardless of the number of cartons, bundles or the amount of trash.

1.2.3 Collection Station: The locations designated in the contract located in Attachment A, where refuse may be conveniently and efficiently assembled and stored in containers for collection.

1.2.4 Contaminated Waste: A material of liquid, solid or gaseous composition which must be disposed of due to degradation of material during use or from a determination that a new material does not meet specifications. Contaminated waste requires special handling during collection, storage, transportation, and disposal. Contaminated waste is specifically excluded from this contract.

1.2.5 Debris: Grass cuttings, sod, gravel, tree trimmings, stumps, leaves, limbs, street sweepings, roofing material, concrete masonry units, wood, gypsum board, and similar waste materials.

1.2.6 Food Waste: Scraps of food and other associated items generated from the preparation of meals in dining facilities. The Contractor shall certify that food waste will not be used, offered or sold for human consumption.

1.2.7 Garbage: All organic edible and inedible waste materials resulting from the preparation and serving of food, and may contain water or other liquids. This includes condemned foodstuffs, fats, bones, and may also include ground garbage generated from food preparation facilities if the Government deems it as practical. The Contractor shall certify that garbage will not be used, offered or sold for human consumption.

1.2.8 Hazardous/Special Waste: Any material identified in the 40 CFR Part 261.30 and/or Federal Statute or by Korean Environmental Laws and Regulations. HAZARDOUS MATERIALS ARE SPECIFICALLY EXCLUDED FROM THIS CONTRACT.

1.2.9 Industrial Waste: For the purpose of this contract, industrial waste does not include special waste or asbestos or any items that are considered to contain hazardous waste materials or any items to be dump able. Industrial waste includes, but is not limited to, items such as fiberglass hoods, windshields (double glass) from vehicles, waste gypsum boards, waste sponges, waste rubber, and vehicle tires.

1.3.0 Open Burning: The combustion of solid waste without (a) control of combustion air to maintain adequate temperature for efficient combustion, (b) containment of the combustion reaction in an enclosed device to provide sufficient residence time and mixing for complete combustion or (c) control of the emission of the combustion products. This is a PROHIBITED ACTION and not an authorized means of ultimate disposal on Embassy property.

1.3.1.

Reserved.

1.3.2 Reserved

1.3.3 Recoverable Resources: Materials which still have useful physical or chemical properties after service or use for their originally intended purpose and can, therefore, be reused or recycled for the same or other purposes. Sometimes referred to as salvage.

1.3.4 Refuse: Includes all garbage, ashes, debris, rubbish and other similar waste material intended for disposal. Not included are explosives and incendiary waste and contaminated waste from medical and radiological processes.

1.3.5 Refuse collection: A system of transporting refuse from collection stations to a point of disposal. It includes hauling garbage to the transfer station, when required by the terms of a contract.

1.3.6 Refuse Collection Containers: Includes cans, drums, bins, plastic trash bags or similar receptacles that are used for collection of refuse and can easily be handled.

1.3.7 Rubbish: Variety of salvageable waste material, either combustible or noncombustible, such as glass, cardboard, crockery, floor sweepings, sawdust, paper, wrappings, containers, cartons, and similar articles not used in preparing or dispensing food.

1.3.8 Combustible Rubbish: Rubbish that can be burned readily in an incinerator or burning pit.

1.3.9 Non-combustible Rubbish: Rubbish which cannot be burned at ordinary incinerator temperatures (800 to 1,800 degrees Fahrenheit).

1.4.0 Sanitary Landfill: A site where refuse is disposed using an engineered method in a manner that protects the environment by spreading the waste in thin layers, compacting it to the smallest practical volume and covering it with soil by the end of each working day and which meets the criteria of 42 U.S.C.6903, as well as the Government of Ghana Accra Metropolitan By Law on Sanitation.

1.4.1 Severe Weather: Extremely intense storm systems which could include rain, hail, sleet and/or snow.

1.4.2 Solid Waste: Refuse, sludge, and other discarded solid materials resulting from industrial and commercial operations and from community activities. It does not include solids or dissolved materials in domestic sewage or other significant pollutants in water resources, such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow or other common water pollutants.

1.4.3 Trash: Materials such as, but not limited to, metal glass, crockery, floor sweepings, sawdust, cardboard, paper, wood beverage cans, drums, paint cans, bottles, cartons, furniture residue, carpet remnants, cloth rags, bagged tree trimmings, bagged grass cuttings, bagged leaves, or any other materials which the Government deems most advantageous to release under this contract. Tree branches, limbs, and construction debris are included as trash.

The maximum acceptable size of trash shall be under 7 ft in length, and 50 lb in weight.

1.4.4 Regulated Waste: Waste material that is regulated by U.S. or Republic of Ghana law as to the manner of its handling or disposal.

2.0

MANAGEMENT AND SUPERVISION:

Personnel

2.1 Project Manager:

2.1.1The Contractor shall provide a Project Manager (PM) who shall be responsible for the performance of the work. The name of the Project Manager and an alternate(s) (who shall be authorized to act for the Contractor when the PM is absent) shall be designated, in writing, to the Contracting Officer 2.1.2.

The Project Manager or, in his/her absence, the alternate, shall have full authority to act for the Contractor on all contract matters relating to the operations of this contract.

2.1.3.

The Contractor shall provide to the Contracting Officer’s Representative (COR), in writing, the name of the Project Manager and a telephone number as a point of contact between the hours of 0630 through 1700 on every working day.

2.1.4.

The Project Manager or, in his/her absence, the alternate, shall be a qualified English speaker and shall manage the work being performed under this contract. The project manager’s minimum English language proficiency level is S-3 (Speaking) and R-2 (Reading). See Attachment B, required English language skills descriptions for more details.

2.1.5 The Contractor shall assign to this contract the following key personnel.

Position/Function

Project Manager Name:

During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

2.2.

Safety:

2.2.1.

The Contractor is responsible for ensuring that all work performed under this contract is accomplished in a safe and proper manner.

2.2.2 Safety Instruction/Training All Contractor employees shall be instructed on accident prevention and safety. Special emphasis shall be placed on the safe operation of equipment. Training shall be conducted for all employees by the Contractor on appropriate safety measures and on employee’s obligation to obey all existing U.S. Government regulations. Training shall be based on Electronic Library of Construction Occupational Safety and Health website, which may be reviewed at http://www.cdc.gov/eLCOSH/docs/d0100/d000100/d000100.html

2.3 Performance Period:

2.9.1 Working Hours. The Contractor shall maintain working hours of operation stated in 1.1, “Standard Services.” Final approval of any request to operate at a time other than the normal working hours shall be made by the CO.

3.

WORK SPECIFICATIONS:

3.1.

General Responsibilities. The Contractor shall remove all items from points of service indicated on the attachment in an orderly manner and leave the area free of debris. The Contractor shall remove all trash and garbage as well as keep the area within a 10 feet radius free of debris. Service shall be provided according to the established schedule except when a scheduled date falls on a both Ghanaian and American holidays, in which case the pickup may be made on the previous or the following day, but in no case will a deviation from the schedule of more than one day be allowed.

3.2.

Routes and Collection Schedules:

3.2.1. The Contractor shall establish vehicle routes and collection schedules to meet the requirements specified in Section 1.1 and submit these routes to the Contracting Officer’s Representative (COR) for approval 5 working days prior to the start of contract performance.

3.2.2. Collection Operations. The collection schedule shall be established so collection operations shall be made between the hours of operation stated in. 1.1, “Standard Services.”

3.2.3.

If the Contractor desires to work outside of the operation hours, it shall submit its request, in writing, through the COR for final approval by the CO.

3.3.

Vehicles:

3.3.1.

All vehicles shall be in operable condition and meet Republic of Ghana (ROG) safety standards.

3.3.2.

Vehicles shall have the Contractor’s company name displayed on both sides of the vehicle in English.

3.3.3 Contractor shall provide a list of potential vehicle that would be used under this contract

3.3.4.

Vehicle Maintenance. The Contractor shall be responsible for making all repairs to keep its vehicles in working order to meet all requirements of this contract. Collection vehicles that are being repaired or are unserviceable shall not be a basis for non-performance of this contract.

3.3.5.

Cleaning Requirements. Collection vehicles, including the vehicles body, used for hauling refuse shall be kept in a clean condition. No cleaning facility or area shall be provided by the Government. Cleaning shall be accomplished in full compliance with applicable Ghanaian environmental laws and regulations.

3.4.

Disposal:

3.4.1.

The Contractor shall dispose of all refuse at a commercial or private location which is not located on any U.S. Government facility location or property.

3.4.2.

Disposal shall be accomplished in full compliance with all existing Republic of Ghana environmental laws and regulations.

3.4.3.

The Contractor shall be responsible for any permit or fees associated with the use of commercial or private disposal locations.

3.5.

Collection of Trash and Garbage:

3.5.1 Trash/Garbage. The Contractor shall be responsible for the removal of whatever is deposited in the collection points unless otherwise specified in this contract.

3.5.2 Grass/Vegetation. The Contractor shall remove such items as grass, bushes, tree trimmings and other such related items placed in or adjacent to trash receptacles located at residential units. The Contractor shall remove the above items and tree limbs from the designated collection points as indicated on attachment A. as long as they are seven (7) feet or less in length.

3.5.3.

Replacement of (4.5 ton) Containers. The Contractor shall replace 4.5 ton containers with an empty container simultaneously at the trash/garbage collection point. Contractor shall prevent damage to carts by unnecessary rough treatment. Any cart damaged by Contractor shall be replaced by Contractor, within five (5) Business Days.

3.5.4.

Container Cleanliness. The contractor shall ensure that all trash containers are free of trash, garbage, and other debris upon completion of work. Loose trash, garbage, and other debris must be removed and disposed of during scheduled pickups. Contractor shall ensure odors from dirty containers are prevented.

3.5.5.

Construction Debris. The Contractor shall remove of all construction debris that is generated by the Government in-house work force. Construction debris shall include, building insulation, concrete masonry units, concrete, gypsum board, wood, and other items the Government deems not of salvageable value. The maximum acceptable size of construction debris shall be under seven (7) feet in length and 50 lbs in weight.

3.5.6.

Industrial Waste: The Contractor shall remove all industrial waste. Industrial waste is not to be confused with special waste or asbestos or any items that are considered to contain hazardous waste materials, nor any other Regulated Waste. Industrial waste includes items such as fiberglass hoods, wind shields (double glass) from vehicles, appliances, old furniture, waste sponges, waste rubber, and vehicle tires.

3.5.7.

Spillage. The Contractor shall pickup all spillage around collection stations within a ten (10) foot radius. The cleanup operation shall be concurrent with scheduled refuse collections. The Contractor shall ensure that vehicle bodies are kept covered at all times to prevent loose trash from blowing off.

3.5.8.

Inaccessible Containers. Containers that are blocked by vehicles or otherwise inaccessible shall be tagged with a weatherproof notice stating the time of attempted collection, reason for non-collection (including license number of vehicle or identification of other obstruction) any other applicable comments. The Contractor shall notify the COR no later than one business day after the attempted collection pickup.

4.

4.1.

Illicit Acts:

General. The Contractor shall maintain discipline at the site and shall take all reasonable precautions to prevent any unlawful, riotous or disorderly conduct by Contractor employees at the site. The Contractor shall preserve peace and protect persons and property on site. The Contractor shall immediately replace such an employee to maintain continuity of services at no additional costs to the Government.

4.1.1.

The Contractor shall be responsible for any illicit act committed by the its assigned agents and/or employees while such personnel are within the confines of U.S. Government property or any such area involved in the performance of this contract.

4.1.2.

For the purpose of this contract, illicit acts include fraud, theft, bribery, extortion, receiving stolen property and any other acknowledged offense not specifically indicated.

4.1.3 Disorderly conduct, use of abusive or offensive language, quarreling, intimidation by words, actions, or fighting shall not be condoned. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.1.4 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances that produce similar effects.

4.1.5 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These include but are not limited to the following actions:

· falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records;

· unauthorized use of Government property, theft, vandalism, or immoral conduct;

· unethical or improper use of official authority or credentials;

· security violations; or,

· organizing or participating in gambling in any form.

4.2 Notice to the Government of Labor Disputes

The Contractor shall inform the COR of any actual or potential labor dispute that is delaying or threatening to delay the timely performance of this contract.

5.

SAFETY:

5.1.

Regulated Waste:

5.1.1.

The Contractor shall not handle regulated waste such as, but not limited to hazardous waste or contaminated waste. If such materials are encountered, the Contractor must stop work immediately and notify the COR. The Contractor shall hold the Government harmless from any and all such demands, suits, actions, or other claims of whatever nature arising from or out of this material. If there is some doubt among contractor personnel as to the nature of a specific item or substance, the contractor is to contact the COR.

5.1.2.

Disposal of Solid and Liquid Wastes. The Contractor shall comply with Ghanaian environmental laws, directives, and regulations reference to collection, transfer, transporting, processing, treatment and disposal of solid and liquid wastes.

5.2.

Food Waste. The Contractor certifies that food waste generated by dining facilities, commissaries, and clubs shall not be used, offered, or sold for human consumption.

6.

SEGREGATION OF MATERIALS:

6.1.

Segregation of materials by the Government. The Government shall not segregate materials; however, dining facilities and commissaries shall endeavor to keep edible and inedible garbage separate and not contaminate with toxic materials foodstuffs suitable for animal feed. The Contractor shall not segregate materials at the trash collection sites/points or within the boundaries of U.S. Government property.

6.2.

Government Liability. The Government will not be liable for damages in any amount from any source as a result of garbage or condemned foodstuffs to the Contractor.

6.3.

Segregation Materials. If segregation of collected trash and garbage is required by local county/city officials prior to disposal at the local dump site, the Contractor shall perform these services, but not at the USG site.

7.0.

Security Requirements

General.

The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual. The Government will run background checks on all proposed Contractor employees. The Contractor shall provide the names, biographic data and police clearance on all Contractor personnel who shall work on this contract.

7.1 Personnel Security

After award of the contract, the Contractor shall provide the following list of data on each employee who will be working under the contract. The Contractor shall include a list of workers and supervisors assigned to this project. The Government will run background checks on these individuals. It is anticipated that security checks will take 14 days to perform. For each individual the list shall include:

Full Name

Place and Date of Birth

Current Address

Identification number

Passport Number

Aliases

Profession

Nationality past and present

The Government shall issue identity cards to Contractor personnel, after they are approved. Contractor personnel shall display identity card(s) on the uniform at all times while providing services under this contract. These identity cards are the property of the US Government. The Contractor is responsible for their return at the end of the contract, when an employee leaves Contractor service, or at the request of the Government. The Government reserves the right to deny access to U.S.-owned and U.S.-operated facilities to any individual.

7.2 Contractor’s Employees:

Employee Identification. The Contractor’s employees shall present a neat appearance and be easily recognized. Recognition may be accomplished by wearing appropriate badges or uniforms which contain the company name and employee’s name. All contractor employees shall be required to display approved identification badges or be in uniform at all times during the performance of work under this contract.

MATERIALS AND EQUIPMENT

The contractor shall provide all necessary equipment to perform the work identified in this contract.

PERSONAL INJURY, PROPERTY LOSS OR DAMAGE (LIABILITY)

The Contractor hereby assumes absolute responsibility and liability for any and all personal injuries or death and/or property damage or losses suffered due to negligence of the Contractor's personnel in the performance of the services under this contract.

10.

INSURANCE

10.1 Amount of Insurance. The Contractor is required to provide whatever insurance is legally necessary. The Contractor shall, at its own expense, provide and maintain during the entire performance period the following insurance amounts:

General Liability (includes premises/operations, collapse hazard, products, completed operations, contractual, independent contractors, broad form property damage, personal injury)

1.

Bodily Injury stated in US Dollars:

Per Occurrence $800 minimum to $3000 Cumulative $50,000

2.

Property Damage stated in US Dollars:

Per Occurrence $1,200

Cumulative $16,000 10.2.

The types and amounts of insurance are the minimums required. The Contractor shall obtain any other types of insurance required by local law or that are ordinarily or customarily obtained in the location of the work. The limit of such insurance shall be as provided by law or sufficient to meet normal and customary claims.

For those Contractor employees assigned to this contract who are either United States citizens or direct hire in the United States or its possessions, the Contractor shall provide workers’ compensation insurance in accordance with FAR 52.228-3. The Contractor agrees that the Government shall not be responsible for personal injuries or for damages to: any property of the Contractor, its officers, agents, servants, employees, or any other person, arising from and incident to the Contractor's performance of this contract. The Contractor shall hold harmless and indemnify the Government from any and all claims arising, except in the instance of gross negligence on the part of the Government.

10.3 The Contractor shall obtain adequate insurance for damage to, or theft of, materials and equipment in insurance coverage for loose transit to the site or in storage on or off the site.

10.4 Government as Additional Insured. The general liability policy required of the Contractor shall name "the United States of America, acting by and through the Department of State", as an additional insured with respect to operations performed under this contract.

10.5 Time for Submission of Evidence of Insurance. The Contractor shall provide evidence of the insurance required under this contract within ten (10) calendar days after contract award. The Government may rescind or terminate the contract if the Contractor fails to timely submit insurance certificates identified above.

11. LAWS AND REGULATIONS

11.1 Without additional expense to the Government, the Contractor shall comply with all laws, codes, ordinances, and regulations required to perform this work. In the event of a conflict among the contract and requirements of local law, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

11.2 The Contractor shall comply with all local labor laws, regulations, customs and practices pertaining to labor, safety, and similar matters, to the extent that such compliance is not inconsistent with the requirements of this contract.

12.0

TRANSITION PLAN

Ten (10) days after contract award the contractor shall submit a plan for the contractor to assume all responsibilities for trash and garbage removal and disposal services. The plan shall establish the projected period for completion of all clearances of contractor personnel, and the projected start date for performance of all services required under this contract. The plan shall assign priority to the selection of all supervisors to be used under the contract.

13. DELIVERABLES

The following items shall be delivered under this contract:

2.1.1 & 2.1.5 Project Manager/Alt.

Resume & contact info

2.1 List of Personnel

3.2.1 Vehicle routes/Collection schedules

3.2.3 Off hour access request

3.5.8. Inaccessible container notification

5.1 Safety

10.0 Evidence of Insurance

Licenses/Permits

12.0 Transition Plan

14.1.3 Quality Control Plan

COR

COR

COR

COR

COR

COR

CO

CO

COR

10 days after award 10 days after award 1 week prior to commencement of work.

5 working days prior to commencement of work

One day prior to attempted pickup

One hour prior to attempted pickup 10 days after award 10 days after award 1 week prior to commencement of work

14.

QUALITY ASSURANCE AND SURVELLIANCE PLAN (QASP).

This plan provides an effective method to promote satisfactory contractor performance. The QASP provides a method for the Contracting Officer's Representative (COR) to monitor contractor performance, advise the contractor of unsatisfactory performance, and notify the Contracting Officer of continued unsatisfactory performance. The contractor, not the Government, is responsible for management and quality control to meet the terms of the contract. The role of the Government is to monitor quality to ensure that contract standards are achieved.

14.1 Quality Control Plan:

14.1.2.

The Contractor shall establish and maintain a complete Quality Control Plan (QCP) to ensure the requirements of the contract are provided as specified. The Contractor shall not be allowed to perform any portion of this contract without an approved QCP.

14.1.3.

One copy of the Contractor’s QCP shall be provided to the Contracting Officer (CO) not later than one week prior to commencement of work.

14.1.4.

A revised copy of the QCP must be provided to the COR prior to the contract start date and as changes occur.

14.1.5.

The QCP shall include:

14.1.5.1.

An inspection system covering all the services required under the terms and conditions of the contract. It shall specify the areas to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individuals(s) who shall perform the inspections.

14.1.5.2.

On-site records of all inspections conducted by the Contractor and necessary corrective action taken shall be made available to the Government during the term of the contract.

14.1.5.3.

Deficient Service: For services found to be incomplete, defective or not accomplished as scheduled refer to scope of work paragraph 14.

Trash and Garbage Removal/Disposal Services

Monitoring Performance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR 52.212-4, Contract Terms and Conditions-Commercial Items, if any of the services exceed the standard.

PROCEDURES.

(a) If any Government personnel observe unacceptable services, either incomplete work or required services not being performed, they should immediately contact the COR.

(b) The COR will complete appropriate documentation to record the complaint.

(c) If the COR determines the complaint is invalid, the COR will advise the complainant. The COR will retain the annotated copy of the written complaint for his/her files.

(d) If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

(e) The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

(f) If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

(g) The COR will consider complaints as resolved unless notified otherwise by the complainant.

(h) Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the Contracting Officer for appropriate action under the Inspection clause.

SECTION 2 - CONTRACT CLAUSES

FAR 52.212-4

CONTRACT TERMS AND CONDITIONS – COMMERICAL ITEMS (MAY 2014), is incorporated by reference (see SF-1449, Block 27A).

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (Jun 2014)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)"(Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer: check as appropriate.] x__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_x_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Pub. L. 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (JAN 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C. 644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15)(i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (May 2014) (15 U.S.C. 637(d)(2) and (3)).

__ (17)(i) 52.219-9, Small Business Subcontracting Plan (Jul 2013) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Oct 2001) of 52.219-9.

__ (iii) Alternate II (Oct 2001) of 52.219-9.

__ (iv) Alternate III (Jul 2010) of 52.219-9.

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011)(15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21)(i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (OCT 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

__ (ii) Alternate I (June 2003) of 52.219-23.

__ (22) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Jul 2013) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (23) 52.219-26, Small Disadvantaged Business Participation Program— Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

__ (24) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657 f).

__ (25) 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (26) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Jul 2013) (15 U.S.C. 637(m)).

__ (27) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Jul 2013) (15 U.S.C. 637(m)).

__ (28) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

_ _ (29) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126).

__ (30) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

__ (31) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

__ (32) 52.222-35, Equal Opportunity for Veterans (Sep 2010)(38 U.S.C. 4212).

__ (33) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

__ (34) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212).

__ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (36) 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (37)(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38)(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-13.

__ (39)(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-14.

__ (40) 52.223-15, Energy Efficiency in Energy-Consuming Products (DEC 2007) (42 U.S.C. 8259b).

__ (41)(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (JUN 2014) (E.O. 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_x_ (42) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

__ (43) 52.225-1, Buy American—Supplies (May 2014) (41 U.S.C. chapter 83).

__ (44)(i) 52.225-3, Buy American—Free Trade Agreements—Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (May 2014) of 52.225-3.

__ (iii) Alternate II (May 2014) of 52.225-3.

__ (iv) Alternate III (May 2014) of 52.225-3.

__ (45) 52.225-5, Trade Agreements (NOV 2013) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

__ (46)…