Presolicitation_Notice_SGE50017R0004.pdf

October 12, 2016

PRE-SOLICITATION NOTICE

Solicitation No. SGE50017R0004

The American Consulate General, Frankfurt hereby provides the following Pre-Solicitation

Notice in respect of the issuance of a Request for Proposal (RFP) for:

TRAVEL MANAGEMENT SERVICES

U.S. EMBASSY BEIJING AND CONSULATES SHANGHAI, GUANGZHOU,

SHENYANG, CHENGDU AND WUHAN

The Regional Procurement Support Office in Frankfurt, Germany intends to issue a firm-fixed price, multiple year (one base plus four option years) type of contract before February 2017. It is anticipated that the services will start in March 2017.

The scope of work requires the successful contractor to provide travel management services for official domestic and international travel to the U.S. Embassy Beijing and the Consulates

Shanghai, Guangzhou, Shenyang, Chengdu and Wuhan.

The successful contractor is required to provide both on-line and on-site services, the latter to be located at the U.S. embassy Beijing and consulates Shanghai, Guangzhou and Chengdu with the required number of qualified on-site personnel and the availability of wholly owned subsidiary offices to provide support and back-up.

It is anticipated that the solicitation will be released at the end of October 2016, with the pre-proposal conference tentatively planned for the 2 nd week of November.

The requirements to be met by each offeror include the following:

The offeror has to be technically qualified and financially responsible, i.e. be in possession of equipment and financial resources to perform the work;

Be able to demonstrate prior experience of similar complexity and scope in the travel industry, specifically in China, with suitable references;

Have the necessary personnel available to perform the work with appropriate travel management qualifications and experience, fluency in both English and local language(s), knowledge of the world geography, especially locations in the USA and

AMERICAN CONSULATE GENERAL

Regional Procurement Support Office

Giessenerstrasse 30

60435 Frankfurt am Main

Germany

Tel: (49) 69 7535 3319

E-mail: LazicV@state.gov

China, of both local laws and international travel norms as well as experience of booking and managing international travel in an English-speaking environment;

Certify that it recognizes the responsibility for acquiring all licenses and permits required by local (Chinese) law for the performance of the required services in a timely manner;

Have technical and personnel capabilities to comply with mandatory US Government travel programs, projects, billing and payment procedures;

Meet all local insurance requirements.

Companies interested in the solicitation shall express their interest not later than Wednesday, October 26, 2016 by written correspondence to the attention of Mrs. Vesna Lazic at the above e-mail address, using the solicitation number SGE50017R0004 in the subject line.

Please do not telephone.

All requests for a copy of the solicitation MUST include the following information:

- name of the company;

- name, telephone, fax number and e-mail address of the point of contact;

- complete physical and mailing address of the company

The solicitation document will only be available in the English language.

Solicitation and award will be subject to the laws and regulations of the United States of

America. The requirement is being competed utilizing full and open competition procedures.